Election of Chapter Officers and Regional Officers

1
Election of Chapter Officers and Regional
Officers

• Objectives
• Identify what policy oversees election process
• Responsibility of Fair Election and Nomination
  Committees
• Qualifications for each Position
• How to prepare a ballot and
• How to conduct a fair election

2
FAIR ELECTION COMMITTEE

• President appoints the chairperson and members of
  the Fair Election Committee following the annual
  meeting in November.
• Committee has a chairperson and not less than
  five nor more than nine members in good standing.
• Committee plans and oversees annual elections and
  campaigning.
• Set the expenses to be incurred by candidates.
• Provide the style of the election ballot.
• Certify election and submit report to Board of
  Directors.

3
Nominating Committee

• The Nominating Committee will certify the
  eligibility of members who run for office.
• Formulate annual election slate.
• Submit slate of nominees for each office before
  the regular meeting in September.
• Submit slate of nominees to Fair Election
  Committee.
• Conduct annual election in September at Annual
  Business Meeting.
• At least ten active members in good standing may,
  ten days or more prior to date of the election
  submit nominations to Fair Election Committee.
• Any active member in good standing may make
  nominations from the floor at time of election.

4
Election Notification

• At the direction of the Fair Election Committee
  will mail a copy of the nominees to each member
  in good standing.
• This should happen at least nine (9) days prior
  to election.

5
DIRECTORS AND TERMS OF OFFICE

• Six directors are elected in even years at the
  annual election. Five directors will be elected
  in odd years at annual election. This will
  maintain experience on the board.
• Directors shall hold office for two years.
• Even Years
• Bylaws, Evaluations and Awards, Fair Elections
  (Appointed by President), Finance and Budget,
  Nominating and Public Information and History
• Odd Years
• Conference Planning, Fundraising,
  Legal/Legislative, Membership, Program and
  Development and Issues and Election

6
ELECTION OF OFFICERS AND TERMS

• Chapter Officers
• President, Vice Presidents, Treasurer and
  Secretary
• The above officers are elected annually or
  bi-annually, based on chapter's bylaws.
• There is no term limit in the Pro Forma bylaws.
• Qualifications
• To hold any of the above offices, nominee must be
  a member in good standing and held an elected
  office on the board for one or more years.

7
REGIONAL ELECTION

• Regional Vice President and Regional
  Representatives are elected bi-annually elections
  by their regional council.
• Regional Vice President - Odd Year
• Regional Representative - Even Year
• Qualifications
• One year as an elected officer of the local
  chapter, Leaderships skills
• Knowledge of AIM-IRS organization.

8
NOMINATIONS FROM THE FLOOR

• Nominations can be made from the floor by any
  member in good standing. The nomination
  chairperson or designee must always ask "Is there
  any nominations from the floor.
• Nominee receiving the greatest number of votes
  for any given office shall be elected.
• Nominees must be
• In Good Standing
• Meet the Basic Qualifications for office

9
VOTING

• For continuous terms one motion can be made
  indicating one vote to reelect the slate into
  office.
• In case of a tie, the outgoing President shall
  cast the deciding vote at the direction of the
  Fair Election Committee, unless he or she is
  running for a position at that time.

10
VOTING (continued)

• If this is the case, the Immediate Past President
  shall cast the deciding vote at the direction of
  the Fair Election Committee.
• If the outgoing President and the Immediate Past
  President is one in the same refer to Roberts
  Rule of Order.