Applying for Your Minnesota Teaching License

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Applying for Your Minnesota Teaching License

• For UMD Students Applying for
• FIRST Teaching License
• Terrie Shannon

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Seven Steps to Licensure Application

• Four steps completed ONLINE
• Four steps with Pat Sundin in the
• UMD Student Affairs Office
• This presentation will walk you through each of
  the steps to clarify the process.

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Overview 4 Steps ONLINE

• Four steps ONLINE
• Create an account
• Fill out your online application
• Print Cover Sheet and other materials
• Make payment (89.95)

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• After you submit your payment online, you have

60 DAYS
for materials to be RECEIVED at State Dept. or
your fees will be forfeited and youll have to
start all over!
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Another caution

• If you create account and complete application,
  but do not pay within 60 days, your entire record
  will be deleted. You will have to start all
  over, with a DIFFERENT user name and password.
• Safest to wait until you have passing scores for
  all required tests BEFORE you begin application
  process.

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Overview Four Steps Offline

• Four steps through CEHSP Student Affairs Office
• Submit printed Cover Sheet (from online
  application process)
• Submit Verification of Program Completion Form
  (from online application process)
• Fingerprint card with fingerprints
• Transcript(s) sent (from UMD, with degree posted,
  and from other colleges/universities attended)

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New ONLINE Process

• http//children.state.mn.us
• (or do Google search for
• Minnesota Department of Education)

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Go toTeacher Support/Educator Licensing
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Click on first link in APPLY FOR LICENSE section
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Step 1 Create an Account
New User
Click here to CREATE Account
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Must ACCEPT User Agreement
Must click on I ACCEPT
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Information Needed

• First, middle and last name
• Email address
• Phone number
• User ID (you decide what this will be)
• Password (minimum 8 characters, 1 capital
  letter)
• Password RETRIEVAL clue
• City born in, fathers middle name, etc.
• Next slide shows what form looks like

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Hints for success for ONLINE steps

• Youll have 60 minutes to complete the online
  application form.
• (Youll be timed out and have to start over)
• Dont use BACK button
• (Youll lose the information youve already put
  in)
• Use links on left side to return to pages youve
  already completed, if need to edit.
• Youll be able to edit all parts at the end,
  before you submit.
• Dont forget to hit SUBMIT when finished.

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Step 2 Fill in Application Form

• Application type (FIRST TIME license)
• License type (TEACHING)
• Name, address (USE PERMANENT ADDRESS, such as
  parents address)
• Phone number, email address
• Date of birth
• Gender
• Next slide shows the form

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Select FIRST TIME, TEACHING, Click NEXT
FIRST TIME FULL PROFESSIONAL
TEACHING
NEXT
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On next screen, just click NEXT
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Application Form, continued

• Social Security Number - not mandatory to
  provide. Failure to do so may result in
  misidentification, but will not result in the
  denial of a license.
• Youll need to provide name location of all
  colleges/universities you have attended,
  degree(s) granted, date(s) awarded, and student
  ID number for each
• Use a permanent address, for example your
  parents address
• Next slide shows form

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Contact Information Screen
Fill in information and click NEXT
Use a permanent address, such as parents address
Social Security is NOT required
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Educational Background Screen
Spring Graduation05/12/2007
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Do entries for EACH college/university attended
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Enter Information for All Colleges Attended

• If you attended other colleges/universities
  besides UMD, information must be provided about
  each.
• Youll fill out separate screens for each,
  including your student ID number at each school.
• Official transcripts must be provided for each.
  (Contact each and have OFFICIAL transcripts sent
  to UMD Student Affairs Office)
• Exception if you took a single course
  somewhere, unrelated to your major or degree, you
  dont need to include information or transcript.
• If questions, ask Pat Sundin, 726-7074, psundin

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FINAL SCREEN Review all information for
accuracy, Edit, if needed. Click SUBMIT NOTE
Once submitted, you CANNOT edit information.
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Conduct Review Statement

• Must provide details about nature and dates of
  any arrests, convictions and formal disciplinary
  actions.
• Includes underage drinking, DUI, etc., but those
  will not keep you from getting teaching license
• Information MUST be true and correct
• Inaccurate information may result in denial of
  license!

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Conduct Review details

• If you have existing or pending convictions,
  youll need to provide the following information
• Convicted or currently charged with
• Level of offense
• Date of offense
• Name of arresting agency
• Court Jurisdiction

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Conduct Review details, continued

• If you are now or were ever on probation as part
  of the sentence imposed in this matter the
  following information is needed
• Plea and conditions of probation, if any
• Date of release from probation
• If still on probation, name and phone number of
  probation officer
• Details of the incident
• Next two slides show questions on form

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Step 3. Print Cover Sheet and Verification of
Program Forms

• Will display the document Cover Sheet
• Includes your Process Number
• Includes Document Checklist (list of items you
  need to submit in hard copy)
• Links to additional forms you need to print
• Verification of Licensure Program at UMD
• Any additional information about your license
• PRINT Cover Sheet AND Verification Form
• to submit to Student Affairs Office,
• and KEEP a COPY for your records

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Step 4 Paying Online

• Need Visa or MasterCard
• 89.95
• 57.00 - licensure application fee
• 31.00 - criminal background check
• 1.95 credit card processing fee
• Youll be asked for security number on the
  signature strip of credit card.

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Payment Screen
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Payment Screen, continued
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Payment Timeline Details

• Once you submit payment, you have SIXTY DAYS to
  get EVERYTHING RECEIVED by the State Dept. of
  Educ., including the application packet which
  will be MAILED in by the CEHSP Student Affairs
  Office.
• If your packet cant be sent because your test
  scores havent been received, youll LOSE YOUR
  PAYMENT and have to pay AGAIN!!!!
• Once payment is received, you will be given a
  file number within 48 hours! It will say
• Licensure PENDING until State finishes review
  process, and posts your complete licensure
  information.

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Offline Steps

• You need to provide these FOUR items to
• Pat Sundin, in the CEHSP Student Affairs Office
• Cover Page and Checklist (printed from online
  application)
• Verification of Completion of Program form
  (printed from online application)
• Fingerprint card
• UMD transcript REQUEST FORM, with cashiers check
  or money order for 5 (per transcript)
• (you may want to get one to keep for yourself)
• Allow enough time for application to be sent to
  State Dept. before your 60 days are up!

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Cover Page and Checklist Form PRINT THIS FORM
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Cover Page and Checklist Form Bottom part has
CHECKLIST
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Verification of Completion Form You fill in TOP
part
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Verification of Program Completion Form Student
Affairs Office will complete the rest.
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Student Affairs Office will verify that you have
passed the required Licensure TestsPassing
Scores must be received from ETS
Reading, Writing Math
Tests vary for different majors.
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CEHSP Office Sends your Final Application Packet
to State

• To SUMMARIZE YOU provide
• Printed Cover Sheet from online process
• Verification of Program Completion form
• Fingerprint card
• Transcripts
• Have official transcripts sent in sealed
  envelope to
• CEHSP Student Affairs Office
• 113 Bohannon
• 1207 Ordean Court
• Duluth, MN 55812

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Timeline for Application Process

• Transcript with degree posted will not be
  available until at least May 25
• Allow for processing time in CEHSP
• Allow 4-6 weeks for test scores to get to UMD

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Timeline, continued

• A COPY of your Verification of Program
  Completion will be mailed to you, at the same
  time the materials are mailed to the State Dept.
  of Educ.
• You can show this document in job interviews to
  prove that your materials have been submitted
  to the State.
• License will be awarded approximately 3-4 weeks
  after the State receives ALL materials
• Online AND
• Application packet from CEHSP

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State Review Process

• The licensure review process at the State Dept.
  does not begin until
• online application has been submitted
• processing fee has been paid
• all supporting documentation has been RECEIVED by
  State Dept. of Educ.

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Status Licensure Pending

• When applying for jobs, say
• Licensure pending
• You can check progress of your application at
• Minnesota Educator License Look-up
• on State Dept. of Educ. Teacher Licensure website
  

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License Valid for FIVE Years

• Must apply for RENEWAL before expiration
• To renew, you need to have earned 125 clock hour
  credits of PRE-APPROVED professional development
  within the 5 years
• Attend inservice training at your school
• Attend conferences of professional organizations
• Take college courses (1 credit 24 clock hours)
• If license lapses, you must meet all new
  requirements in place at time you apply.
• Further information on State Dept. web site

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Get fingerprint card at UMD or get by MAIL from
State Dept. of Educ.
Click here to have State MAIL it to you
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Questions?

• Pat Sundin 726-7074
• CEHSP Student Affairs Office
• psundin_at_d.umn.edu
• Questions such as
• licensure in other states
• adding a second licensure area
• getting substitute teacher license