EHRI eOPF Presentation

1

What is eOPF?
2
eOPF Background

• The electronic Official Personnel Folder (eOPF)
  is one component of OPMs Enterprise Human
  Resource Integration (EHRI).
• EHRI is a collaborative e-Government initiative
  to streamline and transform how
• HR Specialists and Managers access human resource
  information
• All Federal employees access their personnel file
  information.
• Other EHRI components include
• A central data repository for all Executive
  Branch employee records
• A set of analytical tools to support HR and
  Federal managers in forecasting human capital
  requirements, identifying trends and managing
  knowledge.

3
eOPF Features

• The electronic official personnel folder (eOPF)
• Replaces the paper OPF with an image and data
  centric employee record spanning the Federal
  employment lifecycle.
• Assures continuity of operations and disaster
  recovery.
• Provides visibility to all transactions and
  personnel who have access to official files in a
  complete audit trail.
• Delivers an e-mail notification to the employee
  when a document is added to the eOPF
• In the process of being implemented across the
  federal government
• Active efforts with 11 of 19 cabinet
  organizations
• Multiple projects with non-executive branch
  agencies
• Supported by the NFC Help Desk

4
eOPF Benefits for Agencies

• Supports a multi-level secure environment, with
  security rules for vital information
• Complies with OPM and federally mandated HR
  employee record management regulations
• Streamlines government-wide workforce reporting
  and data analyses
• Speeds up the clearance process through
  authorized access by clearance investigators
• Reduces or eliminates paper through electronic
  transfer of information
• Reduces costs associated with storage, printing,
  filing, faxing mailing and retrieval of records,
• Supports COOP and emergency disaster planning, by
  providing a safeguard against fire, floods and
  other damage to paper folders

5
eOPF Benefits for HR Specialists

• Frees HR professionals to work on more critical
  projects, increasing productivity and efficiency
• Reduces re-work caused by inaccurate or missing
  personnel data/folders
• Enables more efficient, accurate workforce
  planning and strategic management of human
  capital
• Eliminates the oversight of employees review of
  personnel folders
• Performing routine personnel functions shrinks
  from months and weeks to near real-time
• Annual pay increases
• Employee transfers
• Retirement processing
• Benefit changes
• Enables electronic reporting of the human
  resources data electronically throughout the
  federal employees lifecycle
• Provides data from HR and Payroll for transfer

6
eOPF Benefits for Employees

• Provides immediate access to OPF forms and
  information for a geographically dispersed
  workforce
• Enables access to personnel records to desktop
  instantly
• Eliminates the need to make appointments with HR
  in order to see files
• Enhanced accuracy, portability and security of
  personnel records
• Speeds records transfer from Federal Agency to
  Federal agency when changing positions
• Offers access to any Internet-access 24/7
• Provides timely and accurate data for retirement
  claims processing

7
What Are OPMs Next Steps?

• Convert 50 of all hard copy official personnel
  folders government wide to eOPF by October 1,
  2008
• Thereafter, increase conversions by 20 per year
  to a total of 90 of all hard copy OPFs converted
  to electronic OPFs by October 1, 2010
• Expected Financial Return Save the Federal
  government almost 720 million over a 10 year
  period