Admissions Application Training

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Admissions Application Training

• Princeton Review
• Embark Online Application

Place photo here
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Apply to Graduate School

• The first thing that we will do today is apply to
  Graduate School.
• Go to https//apply.embark.com/grad/northdakota/2
  0/
• To submit your application you will need to
  Answer the question 3 as Yes.
• Complete the application as if you were applying
  to your home department.
• Now login to Application Manager at
  https//embark.princetonreview.com/default.asp?

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APPLICATION MANAGER LOG IN

• Application Manager is a tool for communicating
  with and managing applicants and their online
  applications that have been submitted via The
  Princeton Reviews Admissions Center.
• Application Manager is divided into five
  sections
• 1. Home Search and view an applicants summary
  at any stage of the application process.
• 2. In Progress See how many people have started
  filling out your institutions online
  application.
• Send them emails with deadline reminders and
  other important messages.
• 3. Receive Holding area for applications.
• 4. Manage View details of the applications and
  applicant data. Keep track of each applicant's
  payment, transcript, test score status, and more.
  Print Student Application and Materials for
  internal distribution.
• 5. Archive A storage area where you can file
  away applications that have been fully
  processed.
• To begin using Application Manager, click on any
  of the section links or headers.

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Views

• APPLICATION MANAGER OVERVIEW
• By regularly communicating detailed instructions
  and deadlines, and even providing a simple
  checklist of application materials that students
  need to submit, you can alleviate a lot of the
  stress applicants typically feel as they go
  through the application process. The end result
  for you is a higher rate of submitted
  applications.
• There are different types of actions you can take
  in Application Manager. Major functions such as
  email and the ability to look up message history
  are available throughout all of the sections and
  appear in green or gray buttons.
• Green buttons perform actions related to ALL
  applicants in the current view of the section you
  are in.
• Gray buttons perform actions related to the
  selected individual(s).
• You can adjust the number of applicants displayed
  on each page by clicking Change Page Size to
  include a number from 10 to 200. The smaller the
  page size, the quicker each page will load.
• Use the User ID link to look up individual
  applicant information.
• You can sort the applications in this view by
  clicking the appropriate column header..

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Home Tab

• Home The Home section shows you an overall
  summary of all applicants included in the In
  Progress, Receive, and Manage sections.
  (Applicants in the Archive section will be
  excluded from Home searches and actions.) The
  total counts listed in the header are updated
  upon log in. It is possible that, during your
  session, applications will be submitted by
  applicants and received or moved from one section
  to another by the graduate school. In the Home
  section you can communicate with, search, and
  view statistics for any individual or any group
  of applicants from your entire applicant pool.

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In Progress Tab

• In Progress The main purpose of the In Progress
  section is to see how many people have started
  applications for your Program and to contact them
  via email to promote your program, send deadline
  reminders, and encourage them to complete their
  application.
• The applicants listed in the In Progress section
  have started but have not yet submitted their
  application. In this section, you can view some
  of the applicant data but not all. If the
  viewable fields are blank, that means that the
  applicant has not yet completed these fields on
  the online application. After the application is
  submitted, the applicant summary will
  automatically move from the In Progress to the
  Receive section.

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Receive Tab

• R e c e i v e In the Receive section, you will
  see how many people have submitted applications
  to your Department.
• The Receive section is simply a holding area for
  applications that have not yet been opened by
  the Graduate School.

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Manage Tab

• The main purpose of this section is to track and
  post applicants status such as payment,
  transcripts, recommendations, and admissions
  decision.
• Continue to email applicants with school news and
  events and maintain close contact with your
  applicants, until applications are fully
  processed and after the admissions decision is
  made.

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Archive Tab

• The main purpose of the Archive section is to
  hold applications that do not require further
  processing. Please note any applications in the
  Archive section cannot be accessed from anywhere
  except the Archive section.

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Viewing Student Information

• Student information residing in the online
  application is filtered for each department. You
  will only see the information about students who
  have applied to your program.
• The information within the online application is
  held in a secure server at the Princeton Review.
  The utmost care should be given to all student
  information. The Graduate School,as a policy
  considers, FERPA rules to apply to any materials
  processed by the Graduate School.
• Security and access to the online application
  will be structured to allow maximum access given
  the level of application processing.
• Under no condition should students be given
  access to application information or access to
  the Princeton Review without the express
  permission of the Graduate School.
• User names will remain consistent but passwords
  will be updated and assigned as needed.

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Understanding what you see in Manage.
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Understanding what you see in Manage.
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More Manage Information
Application not processed
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ID and applicant information

• Online application numbers are eight digits.
  Paper applications that have been hand input are
  seven digit numbers beginning with 7.
• The status of a students application can be
  viewed by clicking the Embark ID number. This
  will open a list of user defined fields.
• User defined fields are optional fields which can
  be added to record any type of information.
  These fields are shared by everyone.
• This is where you will find the information about
  what items the student is missing. This is the
  place where the view is pulling information.
• You only have view access to this screen. So
  dont be afraid to explore.

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Clicking on the User ID

• Clicking on the User Id will open a new window to
  show you the specifics of an application in
  process.
• Remember that application information is updated
  as student information is available. Updating is
  still done by hand.

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More Manage Information
Application not processed
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Recommendations

• Clicking on the number next to the UserID will
  open up any submitted recommendations if the
  student has submitted those recommendations using
  the online application. Recommendations
  received by any other means will not appear in
  the online systerm.

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More Manage Information
Application not processed
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Dates.

• Please note that you can see the dates when
  actions are completed, such as
• Application Submitted
• Application Received
• Application Complete
• Application Sent to the Department.

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Printing Materials

• Wherever you see the printer icon, you can print
  the documents associated with this. The document
  will open in a PDF.

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Exporting to Excel

• To transfer information in an applicant data grid
  from your browser to an Excel spreadsheet, Export
  to Excel . To expedite this process, open the
  Excel program before you transfer the data.
• Your Excel application will open and transport
  the data in current HTML view into an Excel
  format.
• Each column, row, and the data will be
  represented exactly as it appears on your
  browser.
• After the spreadsheet opens and the data loads,
  you can manage the data within Excel. To do so,
  save the current Web page into Excel by going to
  the browsers File, Save As, Save As Type, and
  then choosing your preferred Excel worksheet.
• Please note that any change you make to the Excel
  spreadsheet cannot be transferred back to your
  Application Manager account.

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View Statistics

• Click to view a graphical representation of the
  applicant data in the specific section. Once you
  are on the Statistics page, you have the
  opportunity to select the information you wish to
  view.
• Select Date Range (optional)If you want to see
  details of the selected criterion on specific
  dates, choose the criterion and the start and end
  dates.
• Select Display DataChoose the criterion from the
  drop list.
• Click to view the graphics.
• Click to cancel and return to the Section Summary
  page.
• The column headers (Value, , Count) are
  sortable. Click the column header to sort by
  ascending or descending order.
• Note if applicants did not fill out the
  application data or if they opted out of
  releasing their information, the statistics
  report will not account for the missing data and
  may result in incomplete numbers.

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Emailing Applicants

• Emailing users allows you to communicate with
  applicants in each section of Application
  Manager.
• Send reminder messages to urge users to finish
  incomplete applications, invite applicants to
  events, or send admissions notices to accepted
  students.
• You can email an individual, a specific group, or
  everyone all within one section. All sent
  messages are saved under Message History
• Note Email messages in Application Manager are
  in plain text only.
• Email Individuals
• 1. Select who will receive your message by
  checking the box of the individual(s) you wish to
  contact.
• 2. Click . Email Individuals
• 3. Create a message according to the instructions
  and send.
• Email All
• 1. If you want to email everyone in the section,
  go directly to Email All and send a new or
  retrieved existing message.
• 2. If you want to email a select group of
  applicants, first go to Saved Views or Basic
  Filters to retrieve the right candidates. Then,
  click Email All to send a new or retrieved
  message.
• 3.Email All will include applicants in the
  current view only.

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Email sending
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Creating an Email

• When generating an email message, you can create
  a new message or retrieve an existing one. All
  required fields are marked with . Follow the
  instructions and hints that are provided.
• Message Name (internal only) Select a name that
  will relate to your message. Once a message is
  saved or sent, it will be available in the for
  future reference.
• Name of Sender This is what will be displayed as
  the sender when the applicant receives the
  message. We suggest you use the program or school
  name instead of your name, since the applicant
  may not know who you are. The email function will
  not release your email address.
• Subject of Message This is the live subject of
  your email message. Include your school name
  and/or the purpose of the email message.
• Personalized Greeting Decide how you want to
  address the applicant.
• Body Text Leave Greeting in the body text
  area. The greeting will automatically insert the
  name into email message. Copy and paste the
  message you have composed and spell checked ahead
  of time in a Word document.
• Response If you want applicants to respond to
  your email, check the box and type in the email
  address that will receive their responses.
• Eliminate Applicants Exclude applicants who have
  received this email in the past (determined by
  the message name).
• CC Check this box to send a copy of the message
  to yourself. Note if you CC yourself on the
  message, recipient will be able to reply directly
  to you.
• Use PREVIEW to view the message before sending
  it out.
• SEND the email. The message is automatically
  saved and available for retrieval.
• SAVE the message but dont send it out.
• CLEAR the text so you can start over.
• CANCEL End the email job and go back to the
  Section Summary page.

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Coming Soon

• Soon you will be able to access all student
  information through the online application to
  include Test Scores, Transcripts and other
  documents.
• Soon all processing will take place in the online
  application.