Wi-Fi Tips for Event Organizers

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Wi-Fi Tips for Event Organizers

• By- Big Internet

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• An event without wi-fi is pretty lame. It makes
  the event producers look cheap and inhibits
  people from having a good time, streaming and
  sharing.
• In 2018 having wi-fi at an event is the bare
  minimum in digital hospitality. Its become the
  norm in coffee shops, offices and even entire
  cities. Providing wi-fi at your event also allows
  payment processing machines to work, allows you
  to upload footage of your event in real time,
  gives VIPs the royal treatment and allows all
  your guests to digitally enhance the great time
  theyre already having.
• Hooking up your event with wi-fi isnt difficult,
  but it must be done correctly to ensure its all
  benefit and no headache. With these tips youll
  have strong, successful wi-fi for guests to
  connect to seamlessly, helping everyone connect
  and use their mobile devices they way they prefer.

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• 1. Estimate Your Usage
• Create a spreadsheet outlining all the
  reasons you need wi-fi and how many people
  signing on that will entail. Having this
  information ready for your wi-fi vendor will help
  them recommend an appropriate package that will
  adequately serve all your guests without wasting
  your budget.
• 2. Find A Vendor
• Do your online research to find a
  reputable, local wi-fi company. Read reviews from
  past clients and look at the length of the time
  the company has been in business, how recently
  updated their website is and their customer
  service tone. Wi-fi vendors are as much in the
  service industry as they are the IT industry, and
  their attitude towards helping their customers
  should reflect this.

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• 3. Learn Some Lingo
• You dont need to learn every term in an
  internet almanac, but learning some industry
  jargon will help you follow along in
  conversations with any vendor youre considering.
  Some common terms are
• SSID-The name of the wireless network should be
  something quickly identifiable
• Hardline-A wire connection that some devices may
  require to connect to the internet if there is no
  option to connect by wi-fi
• Splash/Portal Page-The page guests are taken to
  when they select your mobile network to connect
  to. This page may collect personal information
  such as an email, display company branding, or
  may simply ask users to tap a button to connect
  with no hoops to jump through.
• Access Point-The device that emits the wi-fi
  signal
• Cat 5 or Cat 6-Types of cables used
• Hot Spare-A backup wi-fi device thats kept on
  site in case the first device breaks down for any
  reason
• SLA-Stands for Service Level Agreement, a
  contract that defines service expectations
  between provider and client

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• The vendor youre in conversation shouldnt throw
  an endless stream of industry jargon at you. If
  theyre trying to confuse you with professional
  lingo then they might be attempting to pull the
  wool over your eyes in other areas, such as your
  service contract. A good vendor makes everything
  transparent so as to avoid disputes mid-course
  and keep the relationship on good terms.

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• 4. Pick The Right Bandwidth
• The term bandwidth has more than one
  definition, but for the purposes of event wi-fi,
  it refers to how much information the internet
  connection can handle. The amount of bandwidth
  youll need will depend on how many people will
  be attending your event, how long the event is
  going for and how large the venue is.
• Most temporary internet solutions are
  delivered by antennas which can generally
  accommodate over 10 gigabytes per second.
• 5. Create Different Networks
• Its good to segregate your networks
  depending on what theyll be used for. For
  example, your payment machines should run on a
  different network than the one for your guests,
  and you can have a private staff network as well.
  Use your spreadsheet to determine how many unique
  usages your wi-fi will be put to and create
  individual networks for each. This helps to
  maintain information security and keeps each
  network running smoothly.

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• 6. Anticipate Usage Density
• Some areas of your event will collect a higher
  density of people (for example, a bar or a stage)
  and will need a reinforced wi-fi connection to
  handle the network strain.
• 7. Ask Your Vendor For Insights
• One of the great things about technology is
  it yields recorded data. Your vendor should
  provide you with a report of how many devices
  connected and when, how long they were connected
  for and how much internet they used. This will
  help get a sense of your guests activity and help
  you plan for future events.
• Your guests want, need and expect wi-fi, so
  be a good host and hook them up! By working with
  a reliable vendor youll be making a great
  investment in your event and provide your guests
  real value. There are a few details to be on top
  of, but other than that wi-fi is there to make
  everyones lives easier. Good wi-fi connection
  allows your guests to connect using mobile
  technology and easily share the amazing time
  theyre having, making your event a truly
  memorable occasion.
• If you need reliable portable internet
  rentals, contact Big Internet at [phone]
  or visit our contact page here.

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Contact us-

• Address
• 116 Geary Ave., Suite 202A, Toronto,ON, M6H 4H1
• Email us
• elnaz_at_bigdigital.ca
• Website
• https//www.biginternet.ca/