Susan H. Moss, Ph.D.

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• Susan H. Moss, Ph.D.
• Interim Assistant Director
• System Operations Linkages
• 25 S. Front St., Mail Stop 605
• Columbus, Ohio 43215
• [phone]
• susan.moss_at_ode.state.oh.us

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Recommendations for FY06 Plan

• Remove duplicate goals (if any exist)
• Cut and paste strategies to create one
  comprehensive goal.

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CCIP Archived Copies

• February 1, 2005 snapshot taken of FY05 plan.
• Automatically became the basis of the FY06 plan.
• Work on FY06 plan is possible after February 1.
• Any FY05 plan changes after this date are not
  automatically carried over to FY06.
• FY05 changes after February must be cut and
  pasted into the FY06 plan.
• Plans are archived
• Each time a plan receives Director approval.
• When FER receives final approval
• Only the final archived copy of the FY05 plan is
  retained.

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To cut/paste from one fiscal year to another

• Go to the FY05 plan for the district.
• Select the copy option beside a strategy or
  action step.
• Title and description will be copied.
• Action step will copy program relationships as
  well.
• Click the planning tool on the left side menu.
• Select FY06.
• Select District Plan.
• Find the FY06 goal that will receive the copied
  strategy or action step. (All paste links are now
  active.)
• Select the paste option.

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To begin
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Step 1 Copy Strategy
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Step 2 Click Planning Tool
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Step 3 Select FY
Step 4 Select District Plan
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Step 6 Paste
Step 5 Find FY06 Goal
Paste
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To edit/delete goal, strategy or action step

• Select fiscal year.
• Select goal, strategy or action step.
• Please note
• Copy and paste any strategies or action steps
  before deleting a goal.
• A deleted goal also deletes ALL strategies and
  action steps listed under it.
• A deleted goal cannot be recovered.
• Change the description or title to reflect new
  focus.
• Add/delete Action Step/Program relationship link
  to reflect new fiscal year focus.
• Click Save OR Delete.

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Step 1 Select FY
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Step 2 Select Goal
l
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Step 2 Select AS
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Step 3 Change Text
Step 3a Change Program Relationship
Step 4 Save OR Delete
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Ohio Department of Education Office of Grants
Management 25 South Front Street Mail Stop
G03 Columbus, Ohio 43215-4183 (614)
752-1483 www.ode.state.oh.us Jeff Jordan,
Associate Director
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Grants Administration

• Takes careful coordination between program and
  fiscal operations.
• Periodic meetings to coordinate activities
• Periodic review of activities to determine if the
  activities are in the approved application.
• Two main activities
• Drawing Funds (via PCR process)
• Reporting Expenditures (via FER process)

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Project Cash Requests

• Initial Payment
• For CCIP grants, the initial payment percentage
  is 10
• Subsequent Payments
• For immediate cash needs
• Amounts must be supported by district records
• Grants Management may contact districts to verify
  amounts shown in the PCR.

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Why Cant I Have All Of My Money At Once?

• Cash Management Improvement Act
• 31 CFR 205
• 34 CFR 80.20(b)(7)

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Cash Management

• ODE and all local entities must comply with cash
  management.
• Ohio may only receive a partial award from the
  Federal Government due to Federal budget
  constraints.
• Ohio must pay funds drawn from the Federal
  Government in 3 days or pay an interest penalty
  to the U.S. Government.

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Basic Business Rules for Cash Requests

• Report cash basis expenditures (no encumbrances).
• Advances only once per month/ negative balance
  only PCRs any time.
• Advance is not a monthly payment money must be
  used in the month requested and be for immediate
  cash needs.
• If the application is on-line, so is the PCR
  submission

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School District Name ( 012345)
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Link in bold is location of the document.
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School District Name ( 012345)
Title II-A FY 2004
School District Name
012345-TRS1-03
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Final Expenditure Reports In the CCIP
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10 Rule

• Federal regulation (34 CFR 80.30) permits
  subgrantees a variance to account for
  unanticipated and immaterial changes to the
  project plan.

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Remember

• Complete one FER for each CCIP funding
  application. For 2005, this will mean completing
  4 FERs total for all CCIP projects (consolidated,
  competitive, student intervention and career
  technical). ABLE projects will be part of the
  CCIP in 2006.
• FERs must be submitted on-line. (Apply on-line
  report expenditures on-line)
• Grants Management consultants may contact
  districts to verify the amounts reported in the
  FER are accurate

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Fill in amounts on FER.