Balance and Time Management

1
Balance and Time Management

• Leadership Matters Series
• Student Organization
• Leadership Development
• January 30, 2007
• Leslie Poe, Graduate Assistant for Student
  Organizations

2
A Week in the Life

• There are only 168 hours to be spent in a week
• How many are you spending in class, in meetings,
  doing homework, working at a job, sleeping,
  eating, practicing for sing or preparing for an
  event?
• How many hours are left for you, your family,
  your faith, your relationships?

3
Being Selective

• In Involvement
• In Leadership

4
Uncovering Your Motivation

• Three Motivations of Workaholics
• Job Demands
• Work Capacity
• Identity
• Why Are You Involved?
• To beef up your resume?
• To be admired, respected, or liked?
• Because you dont have anything better to do?
• Because you find genuine joy, value, and
  fulfillment in what you are doing?

5
Determining Priorities

• The 3 Rs
• Reward
• What gives me the greatest joy?
• Requirement
• What am I obligated to?
• Must Dos vs. Choose to Dos
• Results
• What brings the greatest return?
• What utilizes my greatest strengths?

6
A Few More Questions

• Is this consistent with my priorities?
• Is this within my area of competence?
• Can someone else do it better?
• What do my trusted friends and family members
  say?
• How does this involvement affect my personal
  well-being, relationships, and academics?

7
Setting Meaningful Boundaries

• Formulating a Routine, Making Plans, and Sticking
  to Them
• Calendar or Planner
• Note card or To-Do List
• Microsoft Outlook Features
• Calendar
• Reminders
• To-Do List
• Question Everything Is this Really Necessary?

8
Guarding Your Downtime

• Honoring the Sabbath, Whatever that Means for
  you
• A Particular Day of the Week
• A Particular Time of Day
• A Personal Ritual
• A Favorite Television Show
• Be aware of the hectic times that threaten your
  Sabbath (Recruitment, Sing, etc.)

9
Learning How To Handle Distractions

• The Constant Pull of Technology
• Turn off your cell phone
• Screen your calls
• Dont even open Internet Explorer
• Know your limits with television and music
• The discernment to recognize when to embrace
  distractions and when to tune them out

10
Doing the Things We All Know To Do But Dont

• SLEEP, for Goodness Sake!!!
• Diet and Exercise
• Stress Relief

11
Learning to Say No

• Say No to the proposition, not the person
• Respond in terms of the other persons best
  interest
• Defer creatively
• Use your Connections
• Offer alternatives

12
Delegating and Asking For Help

• Why it Matters
• For Your Health
• For the Future of Your Organization
• This May be Necessary on Multiple Levels
• With your Professors
• With Your Friends and Roommates
• With your Fellow Officers
• With your Advisor

13
Getting Realistic About Perfectionism

• You cannot do everything
• You cannot do everything well
• Excellence and perfectionism are not one in the
  same
• There will always be something to be done
• There will always be someone or something vying
  for your time
• Life does not slow down