Cash Handling training

1
Cash Handling training

• University of Illinois UIS
• University Student Financial Services Cashier
  Operations
• Success Through Service

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USFSCO UIS Cashier Operations

• Location
• PAC 184
• Hours
• Monday Friday
• Window 9am to 4pm
• Office 830am to 5pm
• Phone [phone]
• Staff
• Cashiers
• Pattie
• Cathy
• Alice
• James (Coordinator)

3
Getting started

• Working with the Office of Student Life for
  planning and approval of event
• Student Life will contact the UIS Cashier
  Operations Office at 206-6738 to request cash box
• Name(s) of student authorized to pick up cash box
  will be provided to Cashier office
• Designated student must show I-Card and sign for
  cash box and change fund
• Student is responsible for cash box and change
  fund
• Receipt books are available to sign out for
  events Ask Cashier

4
Securing the cash

• Use discretion when transporting money
• If overnight or week event can make
  arrangements with cashiers office to drop off and
  pick up
• Keep money and checks in locked secured location
  (prefer to deposit daily)
• Try to keep money handlers to a minimum
• Youre responsible for the change fund and money
  collected until deposited
• Checks payable to the University of Illinois or
  UIS
• Student UIN must be written on check

5
Preparing the deposit

• During the event you may have to keep records of
  who pays (i.e. check log)
• Sort bills by denomination
• Coins if large quantity contact Cashiers for
  instructions
• NO Foreign cash or coins will not be deposited
  by Cashier

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Preparing the deposit

• Checks are to be endorsed and reviewed for the
  following
• Date not over two weeks
• Payee Should be UIS
• Amount numeric must agree with written line
• Signature checks must be signed
• UIN of student/staff/faculty
• Full name and address must be on the front of the
  check

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Preparing the deposit cont

• Checks must be drawn on U.S. Bank
• NOT sufficient to say US FUNDS
• Travelers checks are treated as a regular check
  NOT CASH
• Complete Deposit form (check log)
• Date
• Name of dept (student organization)
• Contact number
• Complete CFOAP (work w/ Student Life)
• written on all checks, money order, travelers
  checks
• Two copies of deposit form retain one and one
  for Cashier office
• Receipt provided by Cashier Office returns to
  Student Life office via interoffice mail

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Preparing the deposit cont

• Per Student Life fundraising event policy
  Events lasting longer than one day, a deposit
  should be completed and taken to the Cashier
  Operations Office on a daily basis.
• Deposit should consist of total receipts less the
  change fund advance.
• example 125 cash
• 125 checks
• - 25 change fund advance
• 225 deposit
• Return cash box with deposit

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QUESTIONS?