Microsoft Word 2003

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Microsoft Word 2003

• Use and ModifyPredefined Styles

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Definition of a Style1

• A style is a set of formatting characteristics
  that can be applied to text, tables, and lists to
  quickly change their appearance. When a style is
  applied, a whole group of formats is applied in
  one simple step
• For example, instead of taking multiple steps to
  format a heading as Arial, 16 pt., bold, with 12
  pt. of space before the paragraph and 3 pt. of
  space after the paragraph, the same result can be
  achieved in one step by applying the Heading 1
  style

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Definition of a Style2

• The following are the types of styles that can be
  created and applied
• Character style Affects selected text within a
  paragraph, such as the font and size of text, and
  bold and italic formats
• Paragraph style Controls all aspects of a
  paragraphs appearance, such as text alignment,
  tab stops, line spacing, and borders, and it can
  include character formatting
• Table style Provides a consistent look to
  borders, shading, alignment and fonts in tables
• List style Applies similar alignment, numbering
  or bullet characters, and fonts to lists

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Examples of Predefined Styles

• Heading 1
• Arial, 16 pt., bold, kern at 16 pt.
• Kern the adjustment of the spacing between two
  characters to give the appearance of even spacing
• Space before 12 pt., space after3 pt.
• Keep with next (keeps the heading with the
  paragraph that follows it), level 1 (outline
  level)
• Heading 2
• Arial, 14 pt., bold, italic, space before 12
  pt., space after 3 pt.
• Keep with next, level 2

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Use a Style1

• A style can be applied from either the Style box
  on the Formatting toolbar1 or from the Styles and
  Formatting task pane2
• A style can be applied before typing the text or
  after by highlighting the text and then applying
  the style

2 The Styles and Formatting task pane is
displayed by clicking the Styles and Formatting
button on the Formatting toolbar (one button to
the left of the Style box).
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Use a Style2

• To see exactly what formatting will be applied
  before choosing a style, display the Styles and
  Formatting task pane
• With the mouse, point to a style in the Styles
  and Formatting task pane
• The Screen tip that displays will show what
  formatting will be applied if that style is chosen

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Use a Style3

• To apply a style before typing the text
• Option 1 click on the drop-down arrow to the
  right of the Styles button on the Formatting
  toolbar then click on the name of the desired
  style (e.g., Heading 1)
• Option 2 display the Styles and Formatting task
  pane click on the name of the desired style
  (e.g., Heading 1)

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Use a Style4

• Type the text
• After pressing the enter key, the style should
  revert back to the Normal style (Times New Roman,
  12 pt., left aligned, single line spacing)

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Use a Style5

• To apply a style after typing the text, highlight
  the text and then apply a style as in the
  previous steps using either the Style box1 or the
  Styles and Formatting task pane2

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Additional Styles

• Additional predefined styles can be found by
  clicking on the More link in the Style box
• The Styles and Formatting task pane will display
• At the bottom of the task pane, click the arrow
  next to Show
• Select All styles from the list

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Modify a Style1

• Click the Styles and Formatting button1 on the
  Formatting toolbar to display the Styles and
  Formatting task pane2

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Modify a Style2Option 1

• In the Styles and Formatting task pane, click the
  drop down arrow that appears next to a style when
  the mouse pointer is on the style name. Select
  Modify from the list.

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Modify a Style3Option 1Continued

• In the Modify Style dialog box, make the desired
  changes.

• To see more options, click the Format button and
  then click the attributesuch as Paragraph or
  Numberingthat is to be changed.

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Modify a Style4Option 1Tip

• To use the modified style in new documents based
  on the same template, select the Add to template
  check box. Word adds the modified style to the
  template that is attached to the active document.

For example, if the document is based on the
normal template (the template that you get when
you select a new blank document), the next time
you use a new blank document, the modified style
will be available.
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Modify a Style5Option 1Continued

• The modified style will be applied automatically
  to all existing text that is using that style

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Modify a Style6Option 2

• A style can also be modified by making the
  desired changes directly to one selection of the
  text that has a style applied
• In the Styles and Formatting task pane, two
  Heading 1 styles now appearthe original style1
  and the modified style2

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Modify a Style7Option 2Continued

• With the insertion point still in the text that
  has been modified, go to the original Heading 1
  style in the Styles and Formatting task pane
• Click Update to Match Selection
• The two original Heading 1 styles in the document
  will be updated with the new style and now there
  will be just one Heading 1 style in the Styles
  and Formatting task pane

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Note

• If the Show/Hide button on the Standard toolbar
  is turned on, a little black square will show to
  the left of the text that has a style applied.
  This is just a formatting mark that indicates a
  style has been applied.