myBallot

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myBallot

• IEEE Standards Association
• New Electronic Balloting System
• Sponsor Tools

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Introducing myBallot The better way to ballot

• The new myBallot system represents a paradigm
  shift in your balloting experience. For example
• Rather than waiting to be invited to join
  balloting groups, you can sign up yourself at
  your convenience by logging on to the myBallot
  website.
• You can view and update you invitation pool
  participation.
• You can submit and view your vote and comments
  while the ballot is still open -- you can do so
  as often as you like up to the closing date.
• During a ballot recirculation, you can review
  responses to your comments online.
• This is a unique opportunity to direct, manage
  and control your own Standards Sponsor balloting
  experience.

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Introducing myBallot The better way to ballot

• Sponsors and Working Group Chairs benefit from
  the myBallot system. For example, you can
• Start an invitation and ballot at your own
  convenience, including choosing opening and
  closing dates.
• See how many invitations are being sent, and to
  whom.
• Delegate balloting work to a Ballot Designee who
  can do everything from start the invitation to
  extending the ballot.
• Download all your comments to aid in the
  resolution process.
• Extend the ballot if the response rate has not
  been met or choose to fail the ballot and start
  anew.
• Gather RevCom documents pertaining to balloting
  directly from the system.

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Introducing myBallot The better way to ballot

• Additional features include
• Help pages are available to assist you through
  every aspect of balloting.
• Links to Standards Development Online are found
  right inside the myBallot system.
• Links to email IEEE-SA Staff are a click away.
• 24/7 access to ballot information.
• You manage your ballots!
• You update your ballots!

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Presentation Topics

• Logging onto myBallot
• Ballot Designee
• Invitations
• Starting
• Managing
• Ballot
• Starting
• Managing
• Comment Resolution
• Recirculations
• RevCom

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Logging on to myBallot
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myBallot The better way to ballot

• To access the myBallot system, you need
• An IEEE Web Account
• Prepare yourself for the new system by getting
  your IEEE Web Account today!
• https//webapps1.ieee.org/WebAccount/Registration

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Login Screen
Login using your IEEE WebAccount.
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Ballot Designee The person designated by the
sponsor chair to manage the ballot process
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Sponsor Control Panel
Assign a chair to projects.
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Manage Authorized Designees
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Manage Authorized Designees
One designee assigned per project.
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InvitationsStarting and Managing
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Sponsor Control Panel
View invitation pools.
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Manage Invitation Pools
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Sponsor Control Panel
Start your invitation to form your ballot group.
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Submit Invitation Request 1/5
Choose your invitation length staff liaison.
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Submit Invitation Request 2/5
The lookup will bring you to the PAR database.
PC57.12
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Submit Invitation Request 3/5
Choose as many invitation pools as you like.
Insert email addresses or aliases!
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Submit Invitation Request 4/5
Remove classifications
Add classifications
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Submit Invitation Request 5/5
Add a personal message.
This document will be balloted at the same time
As P1234.2, please enroll in both ballot groups.

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Sponsor Control Panel
View your invitations in process.
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View Invitation Summary
View ballot group balance.
Send an email to a ballot group member. Ask them
to change their classification.
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Sponsor BallotingStarting and Managing
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Sponsor Control Panel
Upload your final draft for balloting.
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Upload Document
2.3
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Sponsor Control Panel
Start your sponsor ballot.
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Initiate Sponsor Ballot
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Add a personal message.
Remember this is a reaffirmation document and
cannot be changed, you are voting to reaffirm the
accuracy of the standard.
Initiating the ballot sends it to staff for final
approval.
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Sponsor Control Panel
Monitor the progress of your ballot.
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Manage Sponsor Ballot Activity
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Comment Resolution
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Sponsor Control Panel
Download your comments for resolution.
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Comment Response Tool
Select the ballot for resolution from the
drop-down list.
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Download Comments
Select down-load comment resolution zip file.
The system will then give you a .zip file of all
the comments and files submitted by the voter.
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Download Comments

• The zip file will include
• All comments presented in a comments.csv file.
• Any additional files (e.g., jpeg, gif, tif) sent
  by the voter.
• You can save the zip file and bring it to your
  meeting, or send it to others in your committee.

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Comment Resolution

• The comments.csv file consists of comment data
  extracted from the myBallot system. Comment data
  includes all comments submitted by voters and
  coordinators. The fields provided in the csv
  file include
• Comment identifier this is a unique number
  identifying the comment line
• Date of comment submission
• Name of submitter
• Vote
• Comment Type (i.e., technical, editorial, other)
• Must be satisfied (part of their NO vote)
• Page, subclause, and line
• Comment text
• File name (if the voter submitted)
• Proposed Resolution

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Comment Resolution

• Additional fields are completed by the Working
  Group or Comment Resolution Committee.
• Resolution Status may contain one of the
  following values
• Agree
• Principle
• Disagree
• Improper
• Unresolvable
• Resolution Detail
• may be any text describing the resolution

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Comment Resolution Upload
After completing the resolution of comments,
upload the file in csv or Excel (xls) format.
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Recirculation
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Sponsor Control Panel
Start your recirculation
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Choose your project from the drop-down
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The system will allow you to upload all documents
required for recirculation and submit to staff.
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Additional Sponsor Functionality
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Sponsor Control Panel
Built-in email functionality!
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RevCom Documents
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Sponsor Control Panel
Download all ballot files
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Download all the Ballot files.
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myBallot The better way to ballot

• If you have questions, please email
• myballot_at_ieee.org