Web Time Entry

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Web Time Entry

• Full-Time Non-Exempt Employees

Cochise College
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Web Time Entry System

• Welcome to Cochise Colleges Web Time Entry
  System. It was developed to streamline the
  reporting, reviewing and payment of employee
  wages. This system not only provides a cost
  savings but minimizes errors.
• Employees are able to go to the World Wide Web at
  their convenience to record their hours worked
  and exception time, as well as make corrections
  to their time sheet.

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FullTime Non-Exempt Employees

• Everyone will have some contact with Web Time
  Entry but the type of contact will vary. As a
  full-time non-exempt employee, you will enter
  time in and time out for hours worked and any
  leave taken during the current pay period. Leave
  includes personal, sick, annual, bereavement,
  jury duty, etc.
• An approver will review and approve an employees
  time sheet.

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Pay Cycle
Pay Period (Sunday through Saturday)
Pay Day
The Payroll cycle is Sunday through the second
Saturday. Pay dates are marked on the Cochise
College Calendar in red.
Approvers or proxies must approve timesheets by
1000 am Monday unless otherwise directed by
Payroll.
Employees must submit timesheets for approval
following the end of a pay period unless
otherwise directed by Payroll.
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Process

• Web Time Entry is an Internet based system. You
  are able to use the system anywhere you have
  access to the Internet.

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Process Overview

• Go to a Timesheet
• Enter Hours
• Copy Hours
• Preview and Print a Timesheet
• Submit a Timesheet
• Exit

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Go to a Timesheet

• Access the Internet.
• Go to the Cochise College home pagewww.cochise.ed
  u
• Click on My CC Account.

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• This will take you to the Login screen. Follow
  the instructions noting in particular the PIN
  parameters.
• Click on the User ID field and enter your
  Employee Identification number, or C number.
  Note the C must be capitalized.
• Click in the PIN Field and enter your PIN which
  is initially set to your birth date in MMDDYY
  format.
• Click on the Login button.
• If this is the first time you have logged on to
  Banner Web you will see additional screens that
  require you to change your PIN, give a security
  question and answer, and affirm you understand
  usage.

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Main Menu

• Click on Employee Services.

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Employee Services Menu

• There is a employment information available on
  this menu. For Web Time Entry you only need to
  be concerned with Time Sheet. Click on the words
  Time Sheet.
• Request Time Off allows you to request time off,
  up to a year in advance. It is not for requesting
  time off during the current pay period.

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Position Selection

• If you have more than one job they will be
  listed. Choose the position for which you want
  to input hours by clicking on the radio button
  next to the appropriate job.
• The Pay Period and Status of that particular pay
  period are listed in the drop down box to the
  right. Different statuses have different meanings
  and will tell you where that pay period timesheet
  is in the process. (Statuses are Not Started, In
  Progress, Pending, and Approved, Return for
  Correction, and Error.)
• Click on Time Sheet.

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The Time Sheet

• The top of the screen displays Position
  Information, Time Sheet Period, and Submit By
  Date.

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The Time Sheet

• The middle of the screen displays Earning codes
  and one week of the two week pay period.

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The Time Sheet
The bottom of the screen displays navigation
buttons and approval information.
Position Selection Allows the selection of
additional jobs for time entry. Comments
Enables the entry of a text message to your
supervisor. Preview Presents a screen in which
both weeks of the pay period show. Submit for
Approval Moves the completed Timesheet into the
queue for the Supervisor to approve. Restart
Deletes all entries and allows entry of
changes. Next Moves the screen to the second
week of the pay period.
Remember to click on NEXT to see the second week
of the pay period
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Make a Single Time Entry

• To make a single time entry, click on Enter Hours
  for the date and earning code you want to report
  time for.

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Make a Single Time Entry

• Log your work Time In and Time Out in 15 minute
  intervals. The format is 1000. The colon must
  be typed.
• Click the Save button to save the entry.
• If you want to copy the work hours to additional
  dates, click the Copy button.
• If you do not want to copy, click Timesheet
  button to return to the Timesheet.

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Copy a Time Entry

• To copy a single leave entry to other dates,
  follow the instructions on the screen. Click on
  the Copy button to copy.
• Note the warning that if you select the same date
  you are copying from, your hours will be deleted.
• After copying, return to the Time Sheet.

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Print a Time Sheet

• To print a summary of your time sheet entries,
  click the Preview button on the Time Sheet page.
  The Preview screen will open. Note that you need
  to set your printer to landscape orientation and
  may need to adjust margins.

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Submit a Time Sheet

• You will submit only at the end of the pay
  period. Be sure to make changes before you submit
  as you will not be able to edit your entries
  after you submit the Time Sheet to your approver.
• On the Time Sheet screen, click the Submit
  button. An information item at the top of the
  screen shows that your submission is successful.

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Exiting

• When you are finished, click on the Exit located
  at the top right of the screen.
• For additional assistance, contact Shirley Neese
  at extension 5319 or neeses_at_cochise.edu.