Teaching with PowerPoint

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Teaching with PowerPoint
Created by the Instructional Technology Center
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Why PowerPoint?
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Why PowerPoint?

• Accessible
• Inexpensive
• Portable
• Digitize Lectures
• Internet Capable
• Integration of Media
• Enhance the Learning Experience

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Menus
Slide Pane
Task Pane
Slide
Drawing Toolbar
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Common Uses and Misuses of PowerPoint
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Uses

• Supplement Notes and Lecture Material
• Incorporate Media into Lectures
• Enhance Information Retention
• Engage Students in Lecture

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Misuses

• Bullet Points Only
• Note Dependence
• No Visual Stimulation
• Too Much Information
• Illegible
• Visually Unappealing

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DOs and DONTs

• Can you determine what is wrong with the
  following PowerPoint Slides?

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DOs and DONTs

• Can you determine what is wrong with the
  following PowerPoint Slides?

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DOs and DONTs

• Can you determine what is wrong with the
  following PowerPoint Slides?

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PlanningLaying the Foundation

• Consider the Audience

• Who are they?
• What is their knowledge level on the topic?

Consider the Message

• What do you want to say?
• How do you want to say it?
• What role (if any) will graphics play in the
  presentation?
• What font will you use? Is it clean and readable?

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PlanningLaying the Foundation
Consider the Content

• What topic(s) will you cover?
• How will you organize the content?
• What time constraints exist?
• Consider a theme to tie it all together.

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Gagnes 9 Eventsof Instruction
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Gagnes 9 Events ofInstruction

• Gain Attention
• Inform Learners of Objectives
• Stimulate Recall of Prior Learning
• Present the Content
• Provide Learning Guidance
• Elicit Performance (Practice)
• Provide Feedback
• Assess Performance
• Enhance Retention and Transfer to the Job

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Welcome to ITCsPowerPoint Workshop
Whats wrong with this?
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Welcome to ITCsPowerPoint Workshop
How can we fix this?
Lets add some color.
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Welcome to ITCsPowerPoint Workshop
Better, but we still need some improvement.
We need some tips on creating a theme.
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ThemesTying It All Together

• Themes unify a presentation
• Choose a theme that supports the content
• Choose an appropriate color or color scheme

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ThemesTying It All Together

• Color contrasts can emphasize a point.
• Colors elicit emotions and set the
  presentations tone
• Beware of certain colors and combinations

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Implementing a Theme

• A uniform background can also create a cohesive
  design.
• Apply a background by right-clicking on the
  slide background and selecting Background from
  the menu that appears.
• You can select a color or image and apply it to
  as many slides as you like.

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Welcome to ITCsPowerPoint Workshop
Great! Now, how can we apply this to the rest of
our presentation?
Lets create a Master Slide.
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Implementing a Theme

• Lets create a Master Slide -- a single layout
  that can be applied to the entire presentation
  for a more unified look.
• To do this, go to Format then Slide Design or
  Slide Layout

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Implementing a Theme

• Pick a design that suits your needs, or create
  your own custom design and select the Apply to
  Selected Slides option.
• To add more slides, go to Insert gt New Slide

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Welcome to ITCsPowerPoint Workshop
Now, how can we get the students attention?
Lets consult Gagnes 9 Steps for suggestions.
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Gain Attention

• State an Interesting Fact
• Pose a Question
• Use an Interesting Sound, Videoor Image
• Maintain Attention ThroughVisual Interest and
  GoodPresentation Skills
• Dont Just Read Slides

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Welcome to ITCsPowerPoint Workshop
Lets add a movie clip as an attention grabber.
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Adding Movie Clips

• To add movie clips, select Insert gt Movies and
  Sounds gt Movie from File
• Select the file you wish to add.
• Try adding the provided file.

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Adding Movie Clips

• Modify the movies properties by right-clicking
  the movie clip and selecting Edit Movie Object
• Note Only Quicktime files will play on a Mac
  version of PowerPoint while WMVs work best for
  PCs.

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Welcome to ITCsPowerPoint Workshop
That wasnt so difficult. Lets add a sound for
good measure.
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Adding Sounds

• To add sounds, select Insert gt Movies and
  Sounds gt Sound from File or Sound from Clip
  Organizer
• Select the file you wish to add

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Adding Sounds

• The Sounds properties can be modified by
  right-clicking the sound icon.
• The sound can be set to play automatically or
  on a mouse click.

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Welcome to ITCsPowerPoint Workshop
Now, on to step 2.
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Inform Learner of Objectives

• What Topics Will Be Covered?
• What Will the Students Learn?
• Highlight Main Ideas
• Use Visuals If Possible
• Use Clear Organization

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Organizing Information

• Bullet points are a great way to organize
  information.
• Recall the earlier example of good
  organization.
• How can youcreate such a list?

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Bullet Points

• To create a numbered list or a list with bullet
  points, highlight the desired text and click
  either of these icons.
• Press Enter or Return to get a new number or
  bullet point.
• To edit the list settings, either go to Format
  then Bullets and Numbering or right-click the
  list and select Bullets and Numbering from the
  box that appears.

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Organizing Information

• Create a list of objectives
• Make them clear and concise
• Highlight main ideas
• Think beyond lists and use media

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Recall Prior Knowledge

• Before we begin the lesson, we should urge
  students to recall prior knowledge.

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Recall Prior Knowledge

• Ask Questions
• Gauge Students Knowledge Levels
• Prepare for Lesson
• Get Students to Think

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Recall Prior Knowledge

• Example
• When did you last use PowerPoint?
• Why did you use it?
• Was it effective?
• What could you do differently?

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Present Material
Now, were ready to present the lesson material.
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Present Material

• Organize Material
• Highlight Main Ideas
• Repeat Important Information
• Encourage Thinking, Not Mindless Note Taking

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Present Material

• Example
• With PowerPoint, you can
• Organize ideas
• Include multimedia
• Access the internet

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Provide Guided Learning

• Use Multimedia
• Learning Is Enhanced ThroughVisual Media
• Show Me

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Implementing Guided Learning

• Example
• Add clipart or your own images to illustrate your
  point.
• How do we add images?

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Adding Images
Images used in the PowerPoint should be very
visible of relatively high quality. If it looks
bad on a monitor, it will look even worse when
blown up by a projector.
VS.
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Adding Images

• To add an image to a slide, go to the Insert
  menu and select Picture
• From that menu, you can add whatever graphical
  content you choose.

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Adding Images

• To edit an image, click it and drag the small,
  circular handles to adjust size or rotation.

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Adding Images

• For advanced editing features, right-click on
  the object and select Format Picture
• This feature can also be accessed by
  double-clicking the image

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Implementing Guided Learning

• Example
• Visuals add varietyand interest to
  presentations
• Visuals improveretention and understanding

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Implementing Guided Learning

• To maintain attention, we cananimate the image.

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Animation

• Go to Slide Show gt Custom Animation
• Right-click on the desired object and select
  Custom Animation
• A Custom Animation menu will appear.
• Click the Add Effects button

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Animation

• You can now change the speed and direction of
  the animation.

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Animation

• Ordering Animation
• Access Custom Animation menu
• Select and drag the animation to a new
  location.

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Transitions

• Creating Transitions
• Go to Slide Show gt Slide Transition
• Choose a transition and apply it to one slide
  or all slides.

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Setting Transitions

• Two Ways
• Automatic
• Access Slide Transitions menu
• Check Automatically After option
• On Mouse Click
• Access Slide Transitions menu
• Check On Mouse Click option

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Elicit Performance

• Youve shown the students what you want them to
  learn.
• Now get them to participate.

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Elicit Performance

• Insert Places for Q A
• Use Notecards to Allow StudentResponses and
  Gauge Learning
• Insert Interactivity

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Elicit Performance

• One strategy is to incorporate interactivity.
• Try an index card quiz

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Elicit Performance
Why use PowerPoint?

• Students should answer on a index card or piece
  of paper
• Collect the answers
• Open-ended questions encourage critical thinking

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Provide Feedback

• Inform Students of Performance
• Gauge Progress of Learning
• Gauge Effectiveness of Lecture

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Provide Feedback
Any questions?

• Leave time for questions before proceeding
• Not too much time, however
• because we need test them, now

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Assess Learning

• Evaluate Learning ImmediatelyAfter or During the
  Presentation
• Create an InteractivePresentation (Multiple
  ChoiceQuizzes in Slides)

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Assess Performance

• Assess performance by creating interactive
  quizzes
• Build question set
• Create a slide for each question
• Create Correct and Incorrect answer slides
• Insert interactive buttons

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Buttons

• To add buttons, go to Insert gt Picture gt
  Autoshapes
• The Autoshapes palette will appear.

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Buttons

• Select the Action Buttons button from the
  Autoshapes palette.
• This palette will provide you with a number
  of button choices.

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Buttons

• With the desired button type selected, you can
  create one anywhere on the side
• You can use drawing tools to modify line and
  fill color.

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Buttons

• Access Action Setting for the button by
  right-clicking the button and selecting Edit
  Hyperlink

• You can now set button actions

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Assess Learning

• Considering all you have learned to this point
  lets create a simple PowerPoint game
• First, create a question
• Then create three buttons for the possible
  answers
• Create 2 new slides 1 for the correct answer,
  and 1 for the wrong answers.

How many Earths could fit across the Sun?
110
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1000
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Assess Learning
Sorry, that answer was incorrect. Please try
again.
Back
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Assess Learning
Congratulations! You are correct!
Approximately 110 Earths could fit across the
diameter of the Sun.
And now, the final step.
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Enhance Retention andTransfer

• Use Multimedia
• Clearly Define PresentationObjectives
• Repeat important points
• Evaluate Learning Immediately
• Use the Web to SupplementPresentations.

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Enhance Retention and Transfer

• This workshop is essentially step 9
• The Internet can take the lesson beyond
  PowerPoint.
• Printouts are also useful

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The Web

• Additional insight into the content.
• To link the Web, type the full site address into
  PowerPoint http//www.ysu.edu
• PowerPoint automatically creates the link

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The Web

• You can modify the link by right-clicking it
  and selecting Edit Hyperlink
• Normal text can become a link by highlighting
  it, right-clicking and selecting Hyperlink

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The Web

• Remove the link by right-clicking it and
  selecting Edit Hyperlink and clickingthe Remove
  Link button on the lowerleft of the window.

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Enhance Retention and Transfer

• Now you can add links to sources
• You can even add your e-mail address
• This is especially helpful if the presentation is
  uploaded to the Internet

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Printing Handouts

• You can print a copy of the presentation as a
  handout with one or several slides on one page
• Go to File gt Print

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Printing Handouts

• From the drop-down menu, select the print style.
  4-6 per page is optimum. 3-per-page
  provides lines for note taking.

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Finally
Youre almost done, but you still have a few
things left to do.
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Finalizing and Polishing
Now that the pieces are in place, you must
ensure that the gears are turning properly by
performing a few simple procedures

• Play the presentation several times, looking
  for anything that does not seem to be working.
• If possible, have an objective party view it
  for a different opinion.
• Test everything! Remember anything that can
  go wrong, will.

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Finalizing and Polishing

• Practice the presentation with a stopwatch
• Know the machine it will be presented on
• If possible, test the presentation on several
  other computers

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Finalizing and Polishing
Remember to save and backup everything often!
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Conclusion

• PowerPoint offers a nearly endlessnumber of
  tools to createinstructional presentation
• PowerPoint is only a tool
• Interactivity increases learning
• The only limit is your imaginationand
  willingness to experiment