Labor Distribution

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Labor Distribution
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Labor Distribution

• Contents
• When to end date a labor schedule
• Terminations
• Why does my expenditure type change?
• Work Study students

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Labor Distribution

• When to end date a labor schedule
• No longer want charges against current PTAEO.
• Changing from labor schedule to org default labor
  schedule.
• Employee is transferring from my organization to
  another organization in the same assignment.

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Labor Distribution

• When NOT to end date a labor schedule
• When employee terminates.
• Guessing at the date of last payment to employee.
• Unnecessary Human Resources application is in
  control.
• Double data entry.

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Labor Distribution

• Terminations
• Actual termination date allows an employee to
  continue to be paid.
• Final process date stops all payments to an
  employee.

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Labor Distribution

• Who/When to enter a final process date
• Central HR runs process to update the final
  process date one year after the actual
  termination date due to W2 impact.
• Departments must enter a final process date in
  order to rehire an ex-employee.

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Labor Distribution

• Why does my expenditure type change?
• ALL labor charges in the suspense accounts use
  Salary, Class Staff FT.
• Human Resources assignment information does not
  equal the Labor Distribution expenditure type -
  auto population functionality.

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Labor Distribution

• Expenditure Type Rule 1 Human Resources data
  always determines the expenditure type except for
  
• Suspense accounts
• Expenditure type Salary, Faculty, Supplemental

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Labor Distribution
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Labor Distribution

• Work Study students
• Auto population with a twist.
• Expenditure type rule 1 still applies.
• Cost allowability schedule on work study award.
  Will not allow any expenditure types other than
  work study.
• All non-work study expenditure types are charged
  to suspense.

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Labor Distribution
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Labor Distribution

• Work study awards ended on 5/12/2004. To
  continue to pay the student two changes should
  have been made effective 5/13/2004.
• Change the employees job on the assignment in
  Human Resources.
• Change the labor schedule in Labor Distribution.

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Labor Distribution
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Labor Distribution

• The correct expenditure types are charged for the
  5/12 5/25 payroll.