Tau Beta Pi Spring Conference: The Initiation Process

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Tau Beta PiSpring ConferenceThe Initiation
Process
www.tbp.org
1-800-TAU-BETA
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Purpose of Initiation
to mark in a fitting manner those who have
conferred honor upon their Alma Mater by
distinguished scholarship and exemplary
character. . .

• Initiation Process/Documentation (50 min)
• Questions (10 min)

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Review Initiation Process

• Initiation Documentation
• Report of Eligibility
• Report of Election
• Catalog Cards
• Report of Final Action
• Copy of Roll Book Signatures

• Initiation Process
• Determine eligibility
• Notify eligible students
• Conduct info session
• Measure eligible students character
• Notify elected students
• Electee meetings
• Initiation

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Eligibility List - who, what, when
Eligibility - measuring scholastic achievement

• Who
• Top 1/8 juniors top 1/5 seniors by GPA
• Graduate students
• Distinguished alumnus
• What
• Full Name
• Email
• Address (Parents and Campus)
• Phone Number
• Mailing Labels
• When First 3 weeks of fall/spring semester

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Notifying Eligible Students Headquarters

• Submit Report of Eligibility to Headquarters
  (week 4)
• http//www.tbp.org/Chapters/Reports/index.cfm
• Notify Students and Parents
• Available materials (www.tbp.org or
  1-800-TAU-BETA)
• Deans Letter/Deans Envelopes
• Parents Letter
• Email Mail invites
• Post list on campus TBP Posters
• Phone calls
• Hand delivery
• Host info sessions for eligible students!

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Report of Eligibility (online)
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Report of Eligibility (online)
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Info Session

• How many of you have an Info Session?
• What do you do in the Info Session?
• What is the value of the Info Session?

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Info Session

• Elements of an Info Session
• Opportunity to meet The Family
• Deans Advisors
• Chapter officers current/alumni Members
• Communicate What is Tau Beta Pi?
• TBP History Video
• Brochures
• Flash presentation/PowerPoint slides
• Own chapter history slides/video
• Cost should not be a deterent

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Info Session

• Elements of an Info Session (contd)
• Benefits of Tau Beta Pi
• Undergraduate Scholarships for Senior Year (100 -
  2,000)
• Graduate Fellowships for study in any field
  (10,000 stipend)
• Laureate Program (recognition in extracurricular
  activities)
• Honor and recognition
• Lifetime membership
• Engineering Futures Program
• Provides leadership training
• Professional materials
• Lifetime leadership opportunities
• Network with other alumni
• Mentoring (AlumNet) and career opportunities
  (MonsterTrak)

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Info Session

• Elements of an Info Session (contd)
• Election criteria and the electee calendar
• Election criteria is listed in your chapters
  bylaws
• Resume/interviews
• Electee test
• Social
• Timeline and required projects
• Suggested projects include http//www.tbp.org/Cha
  pters/Resources/CPI.shtml
• Electee meetings (why have them?)
• Bent polishing
• Resume book/CD
• Engineering Futures sessions
• Group service projects
• What have you done?

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Student Election (not initiation)
Election Process - measuring exemplary character

• The Election Process
• Elect eligible students
• Measure against your election procedures
• Interviews, community service, socials, etc.
• Notify elected/rejected students
• Elected students fill out catalog cards
• Submit Report of Election to Headquarters (2-4
  weeks before initiation)
• www.tbp.org/Chapters
• Submit Catalog Cards to Headquarters (2-4 weeks
  before initiation)
• These cards become TBP official records - fill
  them out completely correctly
• Proceed with your electee calendar

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Report of Election (online)
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Catalog Cards (online)
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Initiation

• Receive written or verbal approval from
  Headquarters
• Call 1-800-TAU-BETA if unsure
• You cant hold an initiation without approval
• NO UNAPPROVED INITIATIONS!!
• Hold the Initiation Ceremony
• Invite Deans, faculty members, alumni that are
  Tau Bates
• Give them a speaking role, if available
• Include your District Director -)
• Submit Report of Final Action to Headquarters
  (immediately after initiation)
• Submit copy of Roll Book Signatures to
  Headquarters (immediately after initiation)
• Great job - youve successfully completed an
  initiation!

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Report of Final Action (online)
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Initiation Workflow Status
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Questions?