The Adoptions Tracking Service ATS

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The Adoptions Tracking Service (ATS)

• U.S. Department of State
• Bureau of Consular Affairs
• Office of Overseas Citizens Services
• Office of Childrens Issues

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Entering the ATS

• Access ATS through the Consular Affairs website
  at
• http//www.travel.state.gov/family/adoption/conve
  ntion_462.html.
• Accredited/Approved ASPs select the link labeled
• Enter the Adoptions Tracking Service.
• ASP users logging in for the first time must use
  the Control Number provided at the bottom of the
  application form they used to apply for a PKI
  certificate. Follow the prompts to set up your
  own password and user name.
• For subsequent logins you will use the password
  and user name you initially set up.
• Remember not to give out your Control number,
  login information, or allow the use of security
  certificate software by anyone other than the
  individual to whom it was issued.
• The privacy act statement at the bottom of the
  page describes the safeguards the Department will
  use to protect private information provided to us
  by the public from unauthorized disclosure.

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• Link to ATS

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Entering ATS
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ATS Log-in Page
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Using ATS

• After successfully logging in, ATS users will
  manage limited data related to adoption cases as
  well as the agencys contact and fee information.

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The Main Page
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Managing Contact and Fee Information

• To modify or update your mailing address,
  telephone, or e-mail address information
  (including your branch offices), simply click on
  the add or edit buttons located next to each
  field, enter the data, and save.
• You can enter and manage your fee information in
  the same way.
• There are seven general fee categories that an
  ASP must disclose to families in connection with
  an intercountry adoption the home study,
  adoption expenses in the United States, foreign
  country program expenses, care of the child,
  translation/document expenses, contributions,
  post-placement, and post-adoption reports. Enter
  the information based on these categories as they
  apply to your agency.

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ASP Contact/Fee Information Page
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Maintaining Immigrating Case Information

• Detailed data on immigrating (incoming) cases
  will be imported into ATS from a separate data
  base belonging to the State Department.
• Adoption service providers will update and
  maintain this existing case information by
  providing data about milestone events that occur
  before and after the child enters the United
  States on an immigrant visa, such as the date
  they received the Article 16 report on the child,
  the date of final adoption in the U.S. (if
  applicable), and any delays, disruptions, or
  dissolutions (if applicable).
• To access case information select the link that
  says search immigrant cases.
• Use the search criteria to look up a particular
  case, select the edit button to enter a case
  and modify the applicable data, and save it.

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Immigration Case Search Page
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Immigration Case Search Results
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Immigration Case Page
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Maintaining Emigrating Case Information

• Agencies must create and manage Hague and
  Non-Hague emigration cases.
• Search for a case first.
• If the case does not exist, select the create
  new case button.
• Enter applicable names of the child and family,
  contact information, the location of the child,
  and the country where the child is going,
  disruptions/dissolutions (if applicable), etc.
• Save the case and DOS will be able to retrieve
  the case in ATS.
• To go back into a case afterwards, use the
  search button.

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Emigration Case Search Page
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Emigration Case Search Results
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Emigration Case Page
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Emigration Case Page, continued
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Emigration Case Page, continued
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Questions/Concerns/Problems?

• Contact Tina Leone in the Office of Childrens
  Issues
• Tel [phone]
• E-mail AdoptionUSCA_at_state.gov
• PKI/Technical Problems
• E-mail CA-ATS-Help_at_state.gov