Planning Trips With Girl Scout Training

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Planning Trips With Girl Scout Training
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Pre-requisites

• Leaders/Co-leaders must complete the following
  training Girl Scout prior to completing this home
  study.
• Welcome to Girl Scout
• Basic Leadership
• Appropriate Age Level Training

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Materials needed before you begin

• Safety-Wise this will be the major source of
  answers to all of your questions on how to plan,
  carry out, and evaluate your trip.
• (SAFETY-WISE Chapter 5, pages 44-60)

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LEADERS NOTEBOOK
You will also need

• This resource will give you information on the
  councils policies for trips. You will be using
  C-3, pg. D-5 and pg. F8-9

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Planning Trips with Girl Scout

• During this course, you will follow the power
  point as it directs you to read the complete
  sections in your Trips Workbook.
• Be sure you have downloaded this workbook prior
  to starting this course.
• View the power point - then answer the questions
  in your Trips Workbook.
• Click here to download your Trips Workbook

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Girl to Adult Ratios

• For activities away from the meeting site. Two
  adults will be needed for each
• 5 Daisies
• 12 Brownies
• 16 Juniors
• 20 Cadettes
• 24 Seniors

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if the numbers go up

• You will need an additional adult for each
• 3 Daisies
• 6 Brownies
• 8 Juniors
• 10 Cadettes
• 12 Seniors
• (SAFETY-WISE page 69)

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The same girl adult ratios apply at Girl Scout
camp overnights, however

• A qualified adult with Outdoor Leader Training
  must be in attendance.

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Progression for Girl Scout Outings

• Daisies (or girls who have not been on a trip
  before) should start with a short walk away from
  the meeting place.
• Follow this progression when planning Girl Scout
  outings. Plan outings that last longer and are
  further away from your meetings.

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Suggested Progression of trips

• Meeting time trips may include traveling in a
  car or public transportation
• Day trips
• as above but perhaps adding lunch in a
  restaurant additional stops for shopping or site
  seeing

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• Simple overnight trips
• one or two nights away, perhaps in a motel,
  multiple sites to visit, restaurants
• Extended overnight trips
• three or more nights away in the U.S. possibly
  several modes of transportation and multiple
  lodging sites

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• Destinations girls at least 12 years of age are
  likely to travel alone to site of the event
• International trips
• girls at least 14 years of age, outside of the
  U.S. usually the troop has planned for 2-3 years
  for this trip

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Girl Planning for Outing Girl Scout

• Daisies help choose where to go.
• Brownies choose where to go, how much it will
  cost, what to wear, what to bring, safety on the
  trip, and evaluation.
• Juniors choose where to go and what to do, set a
  budget, schedule activities, safety and
  evaluation.

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• Cadettes three or more day trip, budget for the
  trip, scheduling activities (may include advanced
  skills, i.e., white-water rafting), evaluation
• Seniors can be international trip, long-term
  planning and budgeting, investigate lodging and
  reservations, evaluation

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Lets Talk About Safety

• Before traveling make sure you have addressed the
  following topics with your troop and what to do.
• Let girls act out possible scenarios of things
  that might happen (good and bad) on the outing
• Separated from group
• Buddy system
• How to act in public places
• Basic first aid
• Expected behavior

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Planning trips with Girls

• Start with some basic questions - the five Ws.
  These will help girls understand all the aspects
  of planning. As they progress on planning trips,
  they can make more of the decisions.

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Who

• Can all the girls go?
• Will we include parents?
• Who will help plan our trip?
• Do we know anyone who has been there before?

• WHO?

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What

• What will we need to bring?
• What notifications do we need to give the Girl
  Scout Council?

What?
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Why

• Fun?
• Recognitions?
• Service?
• Fun?

Why?
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Where

• How far will we travel?
• Destination directions?
• Is a pre-visit necessary?

Where?
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How

• Are the girls ready for this kind of trip?
• How many drivers will we need?
• Who pays?
• What activities will we do and who plans them?

How?
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Advanced Planning

• How long to get there/mode of transportation?
• Restaurant/restroom stops?
• Visiting hours/need reservations?
• Bad weather/back-up plans?
• Schedule seating rotations on trip?
• Special interest/small group plans?

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Travel Readiness

• The trip upholds Girl Scout policies and
  standards.
• Program experiences and activities meet the
  needs and interests of girls, are based on the
  Girl Scout Promise and Law, and enable the girls
  to grow and develop.

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Travel Readiness

• Communication with the Council
• Troop Trip Notification Form
• Meeting time trip 2 weeks prior - to your
  Service Unit Manager
• Day trip 2 weeks prior - to your Service Unit
  Manager
• Simple overnight 4 weeks prior to your
  Membership Specialist
• Troop Camping (up to 2 nights) - 4 weeks prior-
  to your Membership Specialist
• Extended overnight (more than 2 nights or more
  than 200 miles from meeting place) - 6 weeks
  prior - to the Council Program Department
• International trip - 12 months prior - to the
  Council Program Department

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Travel Readiness There is sound planning.

• Trip has a clear purpose
• Girls, leaders, parents support trip
• Plans for what to do and see
• Consider abilities and religious preferences

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Travel Readiness

• Travel arrangements are made in advance.
• Time schedule
• Mileage expected each day
• Reservations for lodging and sites
• Itinerary to girls, adults, and parents
• Emergency plan

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Travel Readiness

• Business and money matters are worked out.
• Detailed/realistic budget
• Personal/group expenses defined
• Extra money making project needed?
• Who is responsible for paying bills and
  accounting of the trip?

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Travel Readiness

• Take responsibility for personal conduct and
  equipment.
• Decide what to take and how to pack, and limits
  (i.e., 1 suitcase)
• Safety in public places discussed
• Handling emergencies
• Uniform to be worn?

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Travel Readiness

• Everyone knows and observes good health and
  safety practices.
• Girl and Adult Health forms complete
• Activities match abilities
• Qualified first aider on trip
• Is extra insurance needed?
• Back home contact identified

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Transportation Contracts

• Girl Scout Leaders may not sign contracts for
  chartering vehicles, vessels, aircraft.
• The Council must have a copy of the Certificate
  of Insurance.

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• For an extended trip lasting 3 nights or longer
  you must purchase additional Girl Scout
  insurance. This must be done at least 4 weeks in
  advance. Call the Council Registrar for
  information.

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Driver Safety Tips

• Prior to the trip discuss driving safety with
  girls and drivers
• Girls should not argue while cars are in
  motioncan cause the driver to be distracted over
  what is happening IN the car instead of what is
  happening ON the road.

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More Driver Safety Tips

• Slow down in bad weather
• Pull off road to look at map or talk on a cell
  phone
• Make sure everyone is buckled up
• Dont speed
• Avoid truck blind spots
• Keep your eyes on the road

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Driver Packet Suggestion

• Health form per person
• Permission slip form per girl
• Directions to destination
• Phone number and contact person at destination
• Name and phone number of the troop emergency
  contact person

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Forms available for Troops

• Participant Agreement for Adults
• Participant Agreement for Girls
• Parent/Guardian Permission Form
• Transportation of Girl ScoutDriver Information
• Girl and Adult Health Forms
• Click here to review this form

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Public Transportation

• Advantage subject to regulations for standards
  or equipment, personnel, and insurance.
• Bus lines
• Ship lines
• Commercial Airlines
• Trains

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Private Passenger Vehicles

• Properly registered
• Adequate insurance
• Girls under 12 NOT in the front seat (airbag Girl
  Scout)
• It is advised that the driver be a registered
  Girl Scout

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• Congratulations! Youve completed the Planning
  Trips with Girl Scout home study course.
• When you have completed all the questions and the
  evaluation in your Trips Workbook you may mail
  it to
• Girl Scout-Wilderness Road Council
• Ashland Girl Scout Service Center
• 207 16th Street
• Price Building, Suite 400
• Ashland, KY 41101
• You will be notified by mail on the completion of
  this course.

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The Planning Trips with Girl Scout Resource
Guide will be a great help for your future trip
planning.

• Click here to download the Trip Guide

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After any trip

• Pay bills promptly
• Write thank you letters
• Return borrowed or rented equipment
• EVALUATE WITH THE GIRLS

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The next step

• Your next training can be Outdoor Leader Training
  which will enable you to take your troop to one
  of our Councils camps.
• Take this training and give your girls the
  opportunity to have a Girl Scout camping
  experience.