Leave Options

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Leave Options
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Family and Medical Leave Act of 1993 (FMLA)

• Eligibility Full-time employees one year of
  service
• Part-time employees one year of service of
  1,250 hours or more
• Notification 30 days advance notice required
  (unless emergency)
• Entitlement 12 weeks of unpaid,
  job-protected leave to eligible
  employees for family medical reasons under
  Federal law
• Reasons for taking leave
• Employees serious health condition
• Birth of a child, adoption or foster care
  (available to both parents)
• Employees spouse, child or parents serious
  health condition

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Leave Option(s)

• Sick Leave (all employees)
• Vacation (staff non-exempt and professional)
• Flex (staff non-exempt and professional)
• Professional Staff Accrued Leave PSAL
  (professional exempt contractual)
• Bank points
• Sick, Vacation, PSAL accrues as long as employee
  is on paid status
• Sick Leave Pool
• Available when all leave time (such as
  sick/vacation/bank point/flex/PSAL) has been
  exhausted
• Sick leave pool enrollment occurs during annual
  Open Enrollment
• Eligibility 10 days in reserve as of Oct.1
• To enroll, participant must donate 5 days
  (assessed every year)

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Leave Options (contd)
Personal Leave Without Pay

• Allowed for a maximum of one (1) year, subject to
  departmental need
• Request through the immediate supervisor
• Possible renewal on case-by-case basis
• Position Status
• Approved no guarantee to hold job
• Not approved will not hold job

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Insurance Option while on leave

• Under FMLA Employee (single coverage) health
  dental coverage paid by the College (if enrolled)
  for maximum of 12 weeks subject to medical review
• Other benefits and dependent coverage continue
  to be paid by employee
• After all paid leave FMLA exhausted, all
  premiums shall be paid by employee
• Employee will be notified by mail about options

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Insurance Option while on leave (contd)
Disability Insurance

• If employee has disability income protection
  insurance, employee may be eligible to use Short
  Term Disability benefits through Assurant, Inc.
• Claim forms may be requested through Benefits
  main number x- 72010.

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Steps to follow for FMLA Sick Leave Pool
(contd) (30 days before leave)

• Send to
• Letitia Rackley
• HR BENEFITS Room 1114 KENDALL CAMPUS
• for medical review
• If approved, HR sends copy of approved form back
  to department

• Fill out P2 form (see link on last page)
• Attach doctors note or completed DOL doctors
  certification
• Obtain required campus/division signatures
• Complete a Medical Release Form (see link on last
  page)

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Behind the Scenes

• Time Attendance preparer must contact Letitia
  Rackley when leave time has been exhausted for
  Sick Leave Pool approval and /or FMLA
• All extended medical leaves of 30 days and more
  or requests for SLP or FMLA or complications will
  be reviewed by the Colleges independent medical
  consultant

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Behind the Scenes (contd)

• Accrued sick time
• SICK (support non-exempt)
• SIAC (current) SIAO (old) professional
• SIEC (current), SIFN (new), SIFO (old) Faculty
• Personal
• PERS (support non-exempt)
• PERA (professional)
• PERF (faculty)

Paycheck Codes for accrued leave shown

• Sick leave pool SICP
• Vacation VACA
• Flexible FLEX
• Professional Staff Accrued Leave PSAL
• Leave without pay LWOP

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SLP and FMLA Contact Information
Letitia Rackley 7-2029 e-mail
lrackley_at_mdc.edu Betsy Ruiz-Medina 7-2046
e-mail bruizmed_at_mdc.edu Benefits main
number 7-2010 e-mail benefits_at_mdc.edu
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More information is available online
atwww.mdc.edu/hr/Benefits/sickleave