Welcome to the EIMS SeagullsofaFeather

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Welcome to the EIMSSeagulls-of-a-Feather

• Virginia Beach

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Special Thanks for Hosting the Session to

• Brett Brickey and VA Beach City PS
• The Advanced Technology Center

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Additional Thanks for Lunch to

• Pearson Educational Measurement

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Customer Service Center Stats
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File Management Activity

• From March 28 through April 25
• 94 of 129 uploaded files were successful first
  time (73)
• 115,500 student records submitted
• 5637 fell into Needs Resolution (lt5)

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New File Management Reports
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File Management Reports

•  The reports found within the EIMS File
  Management Reports are as follows
• File Management Report
• Division Participation Report
• EIMS Performance Report
• File History Report

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File Management Report
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File Management Report Cont

• The File Management Report will provide a
  printable, filterable overview of File
  Management. The report will be accessible from
  Managing Data, and the EIMS File Management
  Reports sub menu
• Sort Items
• Division Code
• Division Name
• File Name Name of file submitted by division.
• File Type either Spring, Fall, or EOY.
• File Status Files current status.
• Date File was Submitted
• Date of Last Status Change

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Division Participation Report
The Division Participation report displays each
division (whether they have submitted that
particular file type or not) its current state,
the division name, the date of the last
submission, and two customized fields. The
customized fields are for the type of file and
the status of that file.
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EIMS Performance Report
The EIMS Performance Report is a great way to
measure both the conduct of EIMS and the division
action over a period of time.
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File History Report
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File History Report Cont

• In Progress
• File Errors
• Needs Resolution
• Awaiting Approval
• Approved
• Rejected
• File State What state each file changed to
• Users Name Who was responsible for each files
  state change

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Requests Process

• Different students with one STI
• (Split Process)
• Same student with two STIs
• (Merge Process)

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Planned EIMS Enhancements

• May
• EIMS Disagg Reports
• VA Disagg Tool (Excel)
• New Report Names

• June
• EIMS Disagg Reports
• Transfer Report

• July
• Alert Report/File Extract

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Surfs Up!
Break Time
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System Performance Survey

• Did you see any improvements last month in
  response time?

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Todays Program

• General Session
• Brainstorming Issues
• Lunch
• Breakout into Work Groups
• Problem Solver
• Data Integrity
• Reconvene General Session
• Prizes and Dismissal

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Work Groups

• Data Integrity Group
• list of audit queries
• data load frequency
• match weight criteria
• full middle name
• duplicate Ids-SRC
• Audit Report requirements

• Problem Solver Group
• transfer students
• Student Resolution Report
• upcoming Transfer Report
• list best practices
• rollout report training

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Data Integrity

• Data Load Frequency
• 3 Loads a year
• Very difficult to cover more submission for
  smaller divisions (Staffing)
• Full load prior to SRC (to get STI (Pre-SRC vs.
  Full Data Load Post-SRC)
• Intergrate Pre-Submission with EIMS
• Draft Report from pre-submission app.
• Submission window of 2 week time span where
  required results is 2 weeks later
• Audit Queries
• SRC submission Report
• Match Queries (Results of Match vs. New)
• Ethnicity Change report
• Audit report on possible matches

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Data Integrity Cont

• Match Weights
• Gender?
• Incorporate Middle Name in Report but not in
  Match Weights
• Security Reasons
• Student Search
• First Name, Last Name, MI, DOB
• Security Reasons
• Use Current Data from Student Resolution Report
• STI Download Report
• EIMS Match, EIMS New, User Match, User New and
  current STI Download fields
• Same format as current STI download with
  additional fields

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Identify Issues

• Facilitated Brainstorming

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Lunch

• Report to the breakout group of your choice in
  one hour

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Data Integrity Group gathers here
Problem Solvers Group gathers over there