Evaluation and Awarding of Transfer Credits

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Evaluation and Awarding of Transfer
Credits Strategic Study Group 2004-2005
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
SSG Membership Group Ms. Kerri Watson, Team
Facilitator Ms. Dusty Barton Ms. Judy
Kubeja Ms. Rachael Burke Ms. Donna Law Dr.
Dorothy Carlson Ms. Ellen Pfadt Ms. Patricia
Diebold Ms. Susan Uhleman Dr. Gregory
Hungerford Dr. Andrea Wyman, Report
Coordinator Dr. Bridget Jeffery Guidance
Team Quality Advisor Ms. Sheila McCarthy Dr.
Erinn Lake Ms. Cyndi Peterson Ms. Barbara
Polakowski
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
The Issue Increased competition for new students
requires that the University find ways in which
more students are encouraged to transfer to
Edinboro, while simultaneously promoting academic
integrity. In order to remain competitive,
Edinboro University must continue to review and
improve transfer policies and procedures in the
awarding of credits, as well as shorten
processing turnaround time.
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
Improvement Statement To increase the number of
students enrolling from non-regionally accredited
institutions by reducing the time process for
awarding undergraduate transfer credits while
maintaining the highest academic integrity.
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits

• We focused on non-regionally accredited
  institutions because the cycle time was more
  extended in that area. (Versus the cycle time
  for accredited institutions.)
• Two weeks was the average reported cycle
  time.
• Unfortunately, there were several cases where
  evaluations took months.
• Improvements to the non-regionally accredited
  process can be applied to the accredited
  process.

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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits

• Transfer Credit Evaluation Undergraduate
  Constituents
• First-time undergraduate admission applicants
  with previous enrollment at a regionally
  accredited institution
• First-time undergraduate admission applicants
  with previous enrollment at a non- regionally
  accredited institution
• Returning (reinstated) students with interim
  enrollment at a regionally accredited
  institution
• Returning (reinstated) students with interim
  enrollment at a non-regionally accredited
  institution
• Matriculating undergraduate students requesting
  advance authorization for transfer credits from
  another institution

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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
Defining the processesideally how would it
appear?
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
Flow Chart Ideal Cycle Time
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
Flow Chart Actual Process
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
Baseline Data
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
Number of Transfers (approximate) Fall
Spring Applied 1000 400 Enrolled
500 200 Total Number
of Transfer Students Fall 2004 Fall
2003 Fall 2002 Enrolled 491
489 462 75 of transfers who apply
are accepted. 50 of transfers who apply enroll
at Edinboro University.
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
FALL 2004 TRANSFERS Top 10 accredited
Number of feeder schools
applicants Penn State
University 82 Mercyhurst College 55 University
of Pittsburgh 44 Gannon University 40 Comm.
Coll. of Allegheny Co. 29 Clarion
University 26 Jamestown Community
College 22 Indiana University of PA 22 Slippery
Rock University 20
The majors with the most applicants from these
schools Business Elementary Education Undeclared
Secondary Education Criminal Justice Biology Art
Health Physical Education Psychology Nursing

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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
Top 10 Non-Regionally Accredited Feeder Schools
Accepts Largest Majors Erie
Business Center 27 Business 11
(41) Tri-State Business Institute 15
Undeclared 4 (27) Great Lakes Institute of
Technology 9 Elementary Education 3 (33)
JH Thompson Academies 7 Elementary
Education 3 (33) Art Institute of Pittsburgh
7 Art 3 (43) Business Institute of PA
5 Business 3 (60) Toni Guy 5
Elementary Ed 2 (40) Precision Manufacturing
Institute 5 MET 4 (80)
Triangle Tech 5 MET 2 (40) CAMTECH
4 Business 2 (50) Undeclared 2 (50)
NOTE These numbers reflect
accepted students and not the number of students
who applied. It is not possible to capture the
number of students who applied from the various
transfer institutions because their transfer
credits (and thus the transfer institutions) are
not posted to Banner until they are accepted.

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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
Recommendation I
Utilize the Ideal Flow Chart.
Rationale
To streamline steps by using on-line admissions
procedures including a transfer credit
articulator.
Cost/Timeline/Implementation Date Minimal/ASAP
Responsible VP/Division Enrollment Services and
Planning
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
Recommendation II
Complete and implement an on-line articulator
for the top ten non-regionally accredited feeder
schools.
Rationale
To decrease turnaround time for the transfer
process by awarding predetermined general
education course credits.
Cost/Timeline/Implementation Date
None/Ongoing/In Progress
Responsible VP/Division Enrollment Services and
Planning, Academic Affairs
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
Recommendation III
Refine the written communication process to
include an immediate response regarding
predetermined general education transfer courses
and secondary response if a departmental review
is necessary.
Rationale
To improve recruitment relationships and
enrollment by providing timely responses.
Cost/Timeline/Implementation Date Minimal/ASAP
Responsible VP/Division Enrollment Services and
Planning Academic Affairs
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
Recommendation IV
Re-design the transfer webpage for easier
navigation, to include complete transfer
information, and link to additional University
resources.
Rationale
To provide a more user-friendly transfer website
marketed to todays more technologically-savvy
student.
Cost/Timeline/Implementation Date None/Summer
2005/ Fall 2005
Responsible VP/Division Enrollment Services and
Planning
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
Recommendation V
Recommend establishing an internal process
within academic departments to aid in evaluating
specialized transfer coursework, and recommend
adherence to a cultural change so that transfer
evaluations are considered a priority.
Rationale
To improve turnaround time at department level.
Cost/Timeline/Implementation Date No cost/ASAP

Responsible VP/Division Academic Affairs
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Strategic Study Group2004-2005Evaluation and
Awarding of Transfer Credits
Questions?
Thank you.