Lifecycle Metadata for Digital Objects

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Lifecycle Metadata for Digital Objects

• September 25, 2002
• Creation Metadata

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Metadata from creating app (Word 2000 Statistics)
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Metadata from creating app (Word 2000 General)
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Metadata controlled by the user (Word 2000
Summary)
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Metadata controlled by the user (Word 2000 Custom)
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Viewing Word Metadata in XML

• Add relevant metadata to your Word document as
  usual
• Save the document as HTML
• View the document in Notepad or another ASCII
  editor or view source from the HTML document
  displayed in a browser

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The future of XML in Word?

• Word already provides XML markup of its Document
  Properties and Custom Document Properties
  metadata allegedly will provide a native XML
  file format in the future
• Several vendors make plugins for making Word
  documents into XML documents now
• eXportXML from Schultz a template installed into
  Word using a macro
• Xfinity Author Wx from B-Bop makes Word into an
  XML editor for ordinary documents
• WorX SE from Xyenterprise Word as XML editor or
  creator of XML objects

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Uses of creation metadata

• Establishing prior art for an invention
• Identifying who knew what and when
• Showing how an object fits into the larger scheme
  of things (preserving the archival bond)
• Keeping track of versions of an object
• Providing assurance of reliability that the
  object is what it purports to be
• Anchoring the object in the place and time of its
  origin (no floating signifiers here!)

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Placement of creation metadata

• Same options as for all metadata
• Embedded within the object (Word metadata)
• Wrapped around the object (object is embedded in
  metadata document Word document containing
  metadata embedded in XML document extracting
  reliability metadata)
• Captured, communicated, or kept separately from
  the object (non-text objects)

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UBC Creation Metadata I

• A word on diplomatics
• The notion of a complete record
• Elements of intellectual form inside the
  record
• Date (time of transmission and receipt, and place
  of transmission)
• Superscription or attestation (author/originator)
• Inscription (all addressees and receivers)
• title and/or subject
• Disposition/purpose (the intention of the record)

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UBC Creation Metadata II

• The notion of reliable record
• Document profile as container for the object
• Date available (created or received)
• Time available (created or received)
• Date and time of further transmission
• Author
• Addressee
• Subject classification code, registry number

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DoD 5015.2 Recordkeeping Standard Assumptions

• Note that 5015.2 assumes an entire detailed
  recordkeeping system that fully accounts for all
  records at the series, folder, and individual
  level
• The file plan defines the recordkeeping system
  the schedule is applied to entities defined in
  the file plan

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DoD 5015.2 Recordkeeping Standard record metadata

• Unique identifier
• Supplemental marking list
• Subject/Title
• Media type
• Format
• Date filed
• Publication date
• Date received

• Author/Originator
• Addressee
• Other addressees
• Originating organization
• Location
• Vital record indicator
• Vital record review/update cycle
• User-defined fields

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DoD 5015.2 email metadata mapping

• Sender (Author/Originator)
• Primary addressees (Addressee)
• Other addressees (Other addressee)
• Date/time sent (Publication date)
• Date/time received (Date received)
• Subject (Subject/Title)

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What about non-text objects?

• Creation metadata for non-text objects covers
  much the same ground
• Information about occasion of creation
• Information about creator, intention, receiver
• Information about the object itself
• Many kinds of non-text objects
• Images, still and moving
• Sound
• Multimedia

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Connecting metadata to a non-text object

• Object is kept in specifically-defined file
  structure
• File name/ID is crucial to the connection
• XLink is used to connect the two using a series
  of XML attributes
• ltgraphic
• xmlnsxlinkhttp//www.w3.org/1999/xlink
• xlinktypesimple
• xlinkhrefusr/local/coll1/object9.tif
• xlinkshownew
• xlinkactuateonRequest
• /gt