Excellent Search Engine Text Database

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Excellent Search EngineText Database

• By Excellent Software

Excellent Software, Bangalore
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Excellent Search EngineWhy?

• Research shows that an employee spends 10 to 30
  to search unstructured information, thus search
  engine improves employee productivity by 10 to
  30
• Reduces frustration
• Gives edge over your competitors
• Helps in improving decision making by giving
  relevant information

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Excellent Search EngineApplications

• Human Resources
• Employee Details
• Applicant Details
• Pre-Sales
• Customer Queries
• Post-Sales
• Customer Correspondence
• Customer Complaints

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Excellent Search EngineApplications (Cont.)

• Minutes
• Board Meetings
• General Meetings
• Share-holder Details
• Purchaser Details
• Email Details
• Legal Case Details

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Excellent Search EngineApplications (Cont.)

• Government Circulars
• Sales Tax / VAT related
• Income Tax Related
• Excise Related
• Octroi Related
• Custom Related
• Internal Documents
• Circulars by Various Departments
• Policy by Board
• Other Internal Documents

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Excellent Search EngineApplications (Cont.)

• Manufacturing Details
• Day to Day Products Manufacturing Detail
• Weekly / Monthly / Yearly Manufacturing Detail
• Summary of Any Document At present it gives
  summary of documents (in English only) either by
  number of words or percentage of original
  document size.
• Conversion to PDF from Plain Text

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Excellent Search Engine Features

• The features of the software can be divided into
  the following three categories. These are
• 1. Indexing (on Server)
• 2. Searching (on Clinet)
• 3. Type of Search

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Excellent Search Engine Features - Indexing

• Supported File Types It can index TXT, DOC, RTF,
  PDF, PPT, XLS, HTML, HTM and MHT documents.
• Archives It can extract above type of files from
  various archives. Supported archives are ZIP,
  GZIP, BZIP2, Z, 7Z, ARJ, CAB, CHM, TAR, RPM, DEB,
  LZH and CPIO.
• Add Documents After creating index, documents
  can be added any time just by selecting the index
  and dropping in the folders/files required to be
  indexed.

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Excellent Search Engine Features Indexing
(Cont)

• Delete Document Any document can be deleted from
  the index.
• Optimize Index An index can be optimized (for
  faster access) any time just by selecting the
  index.
• Multiple Indexes The software allows creating
  multiple indexes. For example, HR department can
  create index of resumes whereas legal department
  can create index of various cases.

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Excellent Search Engine Features Indexing
(Cont)

• View Original / Text Document When index is
  created, it encapsulates the original document
  and text extracted from it. So, the original
  document can be deleted because the software
  provides the facility to view the original
  document (provided server/client has the required
  viewer) from Index.
• Export Documents All the documents in an Index
  can be exported to the selected folder.

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Excellent Search Engine Features Indexing
(Cont)

• Auto Scheduling of Indexes The administrator can
  auto schedule to update all the indexes or any
  particular index. The administrator can decide
  which index should be updated when (daily, weekly
  or monthly) and at what time. Once the auto
  scheduling is done and if system is on at that
  time, the indexes will be updated automatically.
• User Management Software supports complete user
  management. The administrator can create
  division, user etc. Administrator can decide
  which user (or users) can access a particular
  index. So, only user authorized to access an
  index will be able to search it.

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Excellent Search Engine Features Searching

• Easy to Use Just enter the details of your
  search text in plain English to get the list of
  Text Database
• Very Fast Search It takes less than five seconds
  to get the list of documents with relevancy
  score. The time required to search does not
  depend upon the number of documents in the index
  but on the number of results to be returned.
• Automatic Spelling Correction If user enters a
  wrong word, it suggests correct spelling. If user
  clicks on Yes button, the corrected words are
  used for search. User can also click on Further
  Assistance to rectify word by word from the list
  of words suggested.

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Excellent Search Engine Features Searching
(Cont)

• View Original Document Once search result is
  listed, user can view extracted text or the
  original document.
• Save Case Details Allowed to save search details
  for future reference. The user can search and
  retrieve it later by just entering first few
  letters.
• Advanced Search Advanced Search allows to search
  on multiple fields.

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Excellent Search Engine Features Searching
(Cont)

• Auto Summarizer There is a facility to generate
  automatic summary of the document. The user can
  choose the number of words or percentage for
  summary. There is a facility to generate summary
  of top n results and display it either on
  screen or export to PDF.
• Export to PDF There is a facility to convert any
  document to PDF. The user can also export all the
  documents displayed in the search to single PDF
  at one go.

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Excellent Search Engine Features Searching
(Cont)

• Search on Multiple Fields Search can be done on
  the entire document or particular field. The
  standard fields are date, month, year and day of
  file modification file name, type and size.
  Apart from this, if original document contain any
  string at the beginning of line and then colon
  (), this is treated a field and search can be
  made on this field too. This is called dynamic
  field.

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Excellent Search Engine Features Searching
(Cont)

• Search Multiple Indexes Search displays all the
  indexes the user is authorized to view. While
  doing search, user can select one or more indexes
  on which user would like to do search.

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Excellent Search Engine Features Type of Search

• Plain English Search Just enter the text in
  plain English and the search engine will display
  the relevant documents with relevancy score.
• Phrase Search If you want to search documents
  containing exact phrase, just put the phrase in
  double quotes and the search engine will display
  the documents containing phrase.
• Regular Expression Search Text Database supports
  regular expression search. It is permitted to use
  multiple patterns in search expression.

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Excellent Search Engine Features Type of
Search (Cont)

• Fuzzy Search Text Database supports fuzzy search
  base on the Levenshtein Distance algorithm. To do
  a fuzzy search, just put at the end of a
  word.
• Proximity Search Text Database supports finding
  words within a window of n words. To perform
  proximity search, put n at the end of a
  phrase. For example to search for This is
  excellent search engine within 12 words
  distance, put
• This is excellent search engine12

Excellent Software, Bangalore
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Excellent Search Engine Features Type of
Search (Cont)

• Range Search Text Database supports range
  search. This is mainly useful for searching
  numerical values or dates. For example to search
  a file modified between 10th Jan 2007 and 5th
  June 2007, use search
• date (20070110 to 20070605)
• Inclusion Exclusion Search To search documents
  containing a particular word, put at the
  beginning of the word. To exclude documents
  containing a particular word, put - at the
  beginning of the word. For example, to include
  documents containing ram but not containing
  kumar, put search
• ram -kumar
• It is permitted to use or - before phrase
  (words in double quotes.)

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Excellent Search Engine Features Type of
Search (Cont)

• Boosting a word or Phrase If a particular word
  or phrase is more important than other
  words/phrases, you can boost it by putting at
  the end of the word/phrase and boosting integer.
  Example of boosting
• Search Engine4 is powerful
• Field Search Text Database supports constant and
  dynamic fields. To search on a field, put field
  name, then colon and then search string in
  parentheses. For example to search a file whose
  name begins with excell can be given
• folder (excel)

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Excellent Search Engine Supported Platform

• Server Windows 2000, 2003, 2008
• Client Windows 98, XP, Vista
• Note We are working on Web based solution and it
  is expected to be completed by December 2008.
  Once Web solution is completed, it is expected to
  be available on
• Server Linux, Windows, Mac supporting Ruby
• Client Through Browser

Excellent Software, Bangalore
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Excellent Search EngineText Database

• For further details, please visit our web site
• www.excellsearch.com
• Thanking You

Excellent Software, Bangalore