Microsoft SharePoint

1
Microsoft SharePoint
Blake Bialkowski October 8, 2008
2
Overview

• What is Microsoft SharePoint?
• Why the APA went with SharePoint.
• Technical
• Functional
• Demonstration

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What is Microsoft SharePoint?

• In a nutshell.its a browser-based document
  management system.
• Capability to store various types of documents
• Allows shared access to information and documents
  through shared workspaces

4
Why did the APA go with SharePoint?

• Groupwise was no longer being supported by Novell
  
• We went with Microsoft instead of Novell for our
  network servers and therefore went with
  SharePoint
• We considered other options such as Teammate but
  decided that it was too costly
• Teammate is limited in what it can handle and we
  wanted a more robust document management system
  that would handle documents, such as Personnel
  Evaluations, Newsletters, Workplan Status
  reports, Training Presentations, etc.

5
Technical

• Cost
• SharePoint w/Software Assurance 115 users
• May 21, 2007
• 45.32 per user
• Totaling 5,211.80
• Implementation time
• Months
• Planning is most difficult part because of the
  unknowns

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Technical

• Hardware Requirements
• 2 servers 1 SharePoint 1 Database
• SharePoint Server Intel Xeon 3.4 ghz 8 gigs of
  RAM Dell Poweredge 2950
• Database Server Intel Xeon 2.3 ghz 16 gigs of
  RAM

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Technical

• Document limit
• File Size limit
• File types
• Data conversion

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Technical

• Upgrades to existing software
• Connecting to SharePoint remotely
• Can SharePoint run in a Novell system or with
  Novell servers?
• Two biggest lessons learned

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Functional

• Used for the default Intranet portal
• Pre-defined templates that facilitate meetings
  and managing projects/audits
• Browser-based customization of page
• Browser-based content administration
• Multiple security settings

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Functional

• Lock down workpapers
• Versioning
• Checked out-to
• Announcements, events calendar, contacts, surveys
• If you work in SharePoint everything is backed up
  because it saves right to the network

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Demonstration on SharePoint