All Things to All People

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All Things to All People Combining Resources to
Build an Integrated Digital Repository Preserva
tion and Access for Electronic College and
University Records Arizona State University
March 2, 2004 Gregory Colati, Director, Digital
Collections and Archives and University
Archivist Eliot Wilczek, University Records
Manager David Kahle, Director, Academic Technology
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Repository Project Goal

• Develop a central digital repository that can
  manage and deliver multiple types of permanently
  valuable content created by multiple people and
  departments at the university

Jumbo, Tufts mascot, is loved by everyone
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Benefits of a Central Repository and Services

• Institutional
• Avoid duplication
• Better service
• Tools

• User
• Sustainability
• Support
• Lower cost

and lovingly cared for by university personnel
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Meeting Institutional Goals for Content

• Identify and collect
• Organize and manage
• Provide common tools

The repository must be integrated into the
framework of content management
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Meeting User Needs

• Insuring access
• Providing standards
• Helping users create sustainable content

All work as part of a team
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Common user concerns

• Flexibility
• Ease of use
• Ease of participation

Some users may want a special look
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Institutional Concerns

• Meet standards
• Critical mass of participation
• Avoid disaster

Institutions must protect intellectual capital
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Characteristics of the Repository

• Easy to use and join
• Managed content
• General delivery tools
• Specialized tools

A pleasant experience for all
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Digital Information and Service Providers

• Records Management program
• University Archives
• Academic Technology

Working together to build the repository
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Tufts Principles of Digital Content

• Interoperability
• Reusability
• Sustainability
• Authenticity
• Scalability

Without these attributes your content may come to
an untimely end
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Our Solution FEDORA

• Flexible Interoperability, Reusability
• Extensible Scalability
• Digital
• Object Reusability
• Repository Sustainability, Authenticity
• Architecture Reusability
• The framework for the repository

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FEDORA in Action
Management
Delivery
Ingest
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
Content Creators
Fedora
Drop Box
Ingestion Service
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
Theory, Principles Missions
Recordkeeping Principles Archival Appraisal
University Department Missions
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
Theory, Principles Missions
Policies
Collection Policies Records Retention Schedules
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
Theory, Principles Missions
Requirements
Policies
Recordkeeping Requirements Preservation
Requirements
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
Theory, Principles Missions
Requirements
Policies
Procedures Tools
Web Portal Procedures
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
Theory, Principles Missions
Requirements
Policies
Procedures Tools
Recordkeeping Principles Archival Appraisal
University Department Missions
Collection Policies Records Retention Schedules
Recordkeeping Requirements Preservation
Requirements
Web Portal Procedures
Records Creator Interaction
Expression of Policies Principles
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
Department Portal Page
Image created by Anne Bala, Associate Director,
Web Services
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
Document Library Channel
Image created by Anne Bala, Associate Director,
Web Services
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
Adding a Document
Image created by Anne Bala, Associate Director,
Web Services
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
Adding a Document
Image created by Anne Bala, Associate Director,
Web Services
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
Adding a Document
Image created by Anne Bala, Associate Director,
Web Services
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All Things to All People, Tufts University ECURE
Conference, March 2, 2004
Adding a Document
Image created by Anne Bala, Associate Director,
Web Services
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design challenge
Tufts is a small, complex university with several
existing digital libraries. Creators of these
digital libraries wish to maintain and extend
their applications while sharing content and
leveraging university resources for data storage
and management.
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design solution
FEDORA is proving to be a flexible application
development platform. Developers may dedicate
more time toward building audience specific DL
and educational applications. Content tools and
digital resources are more easily shared among DL
applications.
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Persistent ID (
PID
)
Digital object identifier
Default Disseminator
Service Perspective methods for disseminating
views of content
Your Extension
Your Extension
Datastream (item)
Item Perspective Set of content or metadata
items
Datastream (item)
Datastream (item)
Internal key metadata necessary to manage the
object
System
Metadata
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Get Profile List Items/Get Item List Methods Get
OAI_DC
PID tufts.lib100
Default Views
Image Views
Get Thumbnail Get Medium Get High

• Multiple Disseminations

Metadata Views
Image (mrsid)
DC (xml)
Get MARC Get DC
Thumbnail (jpeg)
System
Metadata
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fedora implementation
Storage Device
HTTP Server
Processing Service
(20Mb TIFF)
(20Mb TIFF)
HTTP Request
Caching Service
FEDORA
HTTP
HTTP Request
DL Application
Request
(100Kb JPEG)
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fedora applications
Tufts Digital Library
Visual Understanding Environment
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FEDORA
The End
All Things to All People