An Investigation into using a Document Management System

1
An Investigation into using a Document Management
System

• Presented by Bijal Rana

• Supervisor John Ebden

2
Outline

• Project Description
• Requirements
• The use of a Document Management System
• Design Considerations
• Expected Output

3
Project Description

• To create a website for Rhodes, that in essence
  will be a Document Management System (DMS)
• What is Document Management?
• The main objective of the DMS would be
• Allow sharing of documents between departments at
  Rhodes

4
Requirements

• The requirements are as follows
• User access must be controlled
• Access Control List
• Users should log in and only see information
  relevant to them
• Separate folders and sections must be created for
  each department

5
Why use a DMS?

• It facilitates communication and sharing
• Reduces document management costs
• It allows for the storage, management and
  distribution of documents
• Allows for easier retrieval of documents

6
Design Considerations

• The tools that I will be using
• PHP
• SQL database
• HTML
• Microsoft IIS Internet Information server

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PHP

• Stands for Hypertext Pre-processor
• Syntax similar to C and Perl
• Open source, server-side scripting language
• Can embed PHP in HTML pages
• Easy to maintain and update compare to ASP and
  Perl

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Advantages of PHP

• Offers excellent connectivity to most databases
  like
• MySQL, Oracle and ODBC
• Cross platform compatibility
• Apache, Microsoft and Netscape
• Open Source

9
Microsoft IIS

• A file and web application server that can be
  used on a LAN , WAN, or the Internet.
• Can be installed on
• Windows NT Server 4.0,
• Windows 2000 Server
• Windows.NET server

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The Expected Output

• A system that
• controls the user access and the viability of
  information on integrated website
• gives individual users and departmental
  workgroups the ability to quickly find, share and
  access all document types

11
Questions
?