Analyzing and Trending Results of Emergency Management Assessments

1
Analyzing and Trending Results of Emergency
Management Assessments

• Jeff Long
• Oak Ridge National Laboratory
• EMI SIG Annual Meeting
• May 7, 2008

2
Fast Facts on ORNL Emergency Management

• ORNL is a multi-program DOE Laboratory with
  4500 staff gt 3,000 guest scientists
  annually
• Onsite Fire Department, Police/Security (WSI),
  Spill/HAZMAT Response, Emergency Medical Service,
  Health Department, and Decon Facilities
• Four prime operating contractors onsite
  (UT-Battelle, Bechtel Jacobs Co., Isotek Systems,
  and EnergX TN)
• Hazardous materials emergency management program
  with 19 EPHAs and over 140 Emergency Action
  Levels
• 4.5 FTE assigned to Emergency Preparedness

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Early in FY-08, we initiated a new process to
analyze and trend results from Emergency
Management assessments

• Assessments, in this case, is a broad term for
  data sources that may contain Emergency
  Management Programmatic issues
• DOE and other external assessments
• Internal independent assessments
• Self-assessments
• Lessons learned reviews
• Drills and exercises
• Emergency event after action reports

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ORNL captures these issues in its corrective
action management system ACTS(Assessment
Commitment Tracking System)

• The ACTS contains important data elements
• Responsible person, organization, location
• Responsible management system
• Cause codes
• Target completion dates
• Closure dates
• Trend codes
• Emergency Management is one of 44 trend codes in
  the system (first tier code)
• However, just identifying issues down to the
  first tier trending level of emergency management
  was not enough to provide meaningful data for
  decision making

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Analyzed results to the second and third tiers
looking for trends to lead to additional
opportunities for program improvement

• What additional trending buckets made sense?
• The 15 program elements from DOE G151.1.1-3,
  Programmatic Elements
• Additional program element for the facility-level
  emergency management program per 29 CFR 1910.38

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The 16 second tier codes were further refined to
62 third tier codes based primarily on the EMG
program elements - Some examples

• Hazards Surveys and Hazards Assessments
• Hazards Survey
• Hazardous Materials Screening Process
• Emergency Planning Hazards Assessments
• Maintenance of EPHAs
• Emergency Planning Zone
• Exercises
• Exercise Program
• Exercise Planning
• Exercise Preparation
• Exercise Conduct/Control
• Exercise Evaluation
• Exercise Critique
• Exercise Documentation
• Emergency Medical Support
• Response functions
• Contaminated injured

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For FY-07, 174 issues were identified with 193
second tier trend codes (some issues fit more
than one code)
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For further evaluation, the elements with the top
6 number of hits were reviewed and plotted
using the third tier trend code

• These top 6 elements account for approximately
  80 of the second tier trend codes.
• The Local Emergency Squad program (25)
• Notification and communication (16)
• Response elements (13)
• Emergency facilities equipment (11)
• Protective action reentry (8)
• Program administration (6)

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Third tierResults
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What did we determine from our first attempt at
trending?

• As additional historical data are gathered, the
  trending information will become more valuable
  for use in determining the focus of future
  assessments based on associated risk and
  identification of adverse trends. This in turn
  will assist management with the application of
  resources to address those areas.
• The current process is too manually intensive.
  Need to look for better ways to use available
  analysis tools.

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Where do we go from here?

• Fourth tier trending?
• Looking at finding statements for common wording
  data mining?
• Trending across Fiscal Years?