Creating Club Websites

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Creating Club Websites Quickly and Cost
Effectively
,
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Trends in Web Design and UsageIn the web 2.0
era, a number of trends in web design and web
usage has emerged. Here are a few that are
relevant

• The web is a place where people socialize and
  collaborate, not just find out about information
• Google and Yahoo are more than search engines and
  email addresses
• What people are giving away for free does not
  necessary mean they are bad
• Anyone who knows how to email should know how to
  use web technologies

Keeping this in mind, club websites can be
created cheaply and effectively
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The Website Journey The development team used
the following methodology to ensure a successful
launch
Iterative by releases
Launch and Deploy
Build and Test
Design Websites
Figuring Out what you Wnat

• Find suitable hosting
• Create user accounts
• Train users
• Launch websites
• Advertise

• Align the sites content with club strategy
• Identify content and functionalities
• Prioritize Requirements
• Fit/Gap Analysis

• Define the solution that meet requirements
• Identify packaged solutions
• Create wireframes
• Confirm look and feel

• Collect website content / graphics
• Customize packaged software

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Revisiting the Clubs StrategyThe strategy map
below presents our clubs strategy in the medium
to long term
Establish a tight group of members
Deliver results at high performance
Establish strong public relations for our club
and the Rotary
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What we Wanted? The Rotary of LKF looked to
leverage technology to achieved the clubs
strategic goals

• Club Leadership Plans strategic goals
• Establish a tight knit group of members
• Deliver results in high performance
• Establish strong public relationships
• Technological Solutions
• Creation of a professional looking, external
  website
• Adoption of an internal, web based project
  management tool

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High Level Requirements, ConstraintsThe projects
had the following requirements and constraints
High Level Requirements
Constraints

• Limited (no) budget
• Fast time to market
• Limited resource

• Professional Look
• Informative (General info, events, news)
• Collaborative (project management)
• Facilitates Communication (via email,
  bulletin board)
• Scalable (For new functional tiles)
• Low maintenance (Easy to update)

Rotarylkf.org Basecamp Facebook
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Features
Solution Delivered www.rotarylkf.org Our clubs
external website, www.rotarylkf.org, utilized
open source solutions to deliver a feature rich
website.

• About Us, Message from CP
• Service Project News
• Photo Gallery
• Calendar
• Blog

Powered by
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Features
Solution Delivered Basecamp Our clubs internal
website focused on collaboration and
communication.

• Message board
• To-do list
• Wiki / writeboard
• File sharing
• Email list

Powered by
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Features
Solution Delivered Facebook Group We utilized
Facebook to network with our existing and
potential members

• Social Networking
• Event Advertising
• Personal Photo Sharing

Powered by
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• Quick Demo
• http//www.rotarylkf.org
• http//lkfrotary.updatelog.com
• http//www.facebook.com

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Results AchievedThe two solutions brought
immediate benefits to the club while meeting all
of the constraints
Rotarylkf.org

• Created using low budget
• Time to market in 2 weeks time
• Attracted potential members to inquire about our
  club
• Enabled existing members to feel a sense of
  belonging
• Visited by over 870 guests, viewed over 56,700
  times

RESULTS ACHIEVED
Basecamp

• Little training required
• Increased productivity among team members
• Created audit trail for all communications
• Created visibility to task assignments

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Appendix A Tools and Service ProvidersBelow is
a list of links to resources utilized in our
solution