Practice Management Workshop

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Practice Management Workshop

• July 9-11, 2004
• The Westin OHare Rosemont, IL

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Using Time WellPersonal Time Management

• Keith Borglum
• Stephen Imbeau, MD, FAAAAI
• Michael Tronolone, MD, MMM, FAAAAI

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Time Stealers

• Lack of planning and prioritization
• Interruptions
• Unclear communications
• Lack of delegation
• Crisis management
• Inability to say No

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The Pareto Principleaka The 80/20 Rule

• 80 of benefit comes from 20 of the effort
• 80 of meetings could be accomplished in 20 of
  the time
• 80 of your repeated instructions are spent on
  20 of your staff
• 80 of your paperwork is caused by 20 of the
  insurance plans

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Time Management Rules

• There is never enough time
• It is not how much you do that counts what
  counts is the value of what you do, and how well
  you do it
• Planning Attention make a difference

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Importance v. Urgency in Planning

• Important and Urgent
• Important but not Urgent
• Urgent but not Important
• Neither Important nor Urgent

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Progress v. Maintenance

• Progress tasks advance your position
• may not be urgent
• Maintenance tasks hold your position
• may appear urgent

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Time Management Goals Must Be

• Challenging yet Attainable
• Clear and Unambiguous
• Written and Measurable

Family
Practice
Personal
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How to Implement Goals

• The A-B-C Method
• Make a list time the items prioritize act
• Prioritize
• A Do it today
• B Not today but with due date
• C Not today, no due date, maybe never
• Add of minutes for task, i.e. 5, 10, 15, 30,
  60
• Act in priority order
• Ex A-10, A-30, A-2, B-20, B-30, C-15

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Using No as a Time Management Tool

• The Pleasant No
• The Conditional No
• The Sleep-on-it No
• The Alternative Solution No

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Other Time Management Tools

• Personal Digital Assistants
• Outlook
• Franklin Planner
• Scan Cards
• Simple lists

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Exercises

• Set individual goals using
• A-B-C Method
• 80/20
• Importance v. Urgency,
• Progress v. Maintenance
• Share critique goals
• Share additional tips ideas