Feedback from Jan 04 R4 Meeting

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Feedback from Jan 04 R4 Meeting

• Oct 15, 2004 LRSPC Meeting

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Context Solicitation to R4 Sections at October
03 R4 Meeting
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Context Training Agenda for Jan 04 R4 Meeting
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Yes/No Questions
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Yes/No Questions
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2.If you are a section leader, did you have a
problem finding a person to represent your
section?

• We need more volunteers in the subsection (so
  this meeting was very timely)

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3. Was the agenda appropriate?

• 5 minutes is too short for a presentation
• Was very well done
• 5 minutes is too short for any presentation. I
  know there was a lot of information to cover, but
  we 10 min minimum. If only 5 minis really needed,
  it's probably not that important and could be
  skipped
• Too much for time

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4. Did we appropriately control the schedule?

• Too many different speakers, transitions were not
  smooth
• Within reason
• Too much time early- cut short later, maintain
  time schedule

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5. Did you think there was appropriate value in
attending the meeting?

• Excellent idea including two from
  section/subsection

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8. Were the facilities appropriate?

• Yes, great location
• Tables are a bit cramped
• It was nice to be closer to the meeting room this
  time
• More room at the tables, need PA system- hard to
  hear, especially with people talking in the
  audience
• yes, I wouldn't be opposed to doing just an
  inexpensive box lunch on Saturday

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6. Which topics did you feel were most valuable?
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6. Which topics did you feel were most valuable?
(cont.)
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7. Which topics did you feel were least valuable?
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7. Which topics did you feel were least valuable?
(cont.)
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9. What can we do to make this meeting a more
valuable meeting?

• Before meeting, you may want asking for new
  ideas/new topics to be discussed by section reps
  in Region. Then have a slot that you post
  ideas/suggestions and people can select or drop
  topics for discussion and have an open
  discussions
• Legal aspects information of section
• Time management on training presentations
• Online access to IEEE sites
• More on best practices for required paperwork and
  reporting. Have summaries for producing mailing
  labels, etc
• Well organized, good topics, liked having
  presentation materials available as we left in
  electronic files

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9. What can we do to make this meeting a more
valuable meeting? (cont.)

• Get more of top section leaders involved. Be able
  to bring 2-3 Exec. Board members and have support
  from the region
• Limit any one person to 45 minutes before a break

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9. What can we do to make this meeting a more
valuable meeting? (cont.)

• 1. Handout meeting CD or flash drive at beginning
  of meeting Skip paper handouts, create web page
  specific to session with links.
• 2. Don't ask us to vote at the beginning of the
  meeting. And it can't be right for all of us to
  vote- our section sent 5 people, some sections
  sent only one. Send out voting issues in
  advance..
• 3. More details on venue would really help such
  as
• a. breakfast is free
• b. internet access is available, but costs money
• c. PC would help at meeting, power plugs are
  available
• d. Hotel has a shuttle that runs every 20
  minutes, stops at is red white be careful
  that there are 3 different Marriott hotels called
  O'Hare
• e. Reimbursement includes dinner day of arrival -
  can include gratuities
• 4. Good things
• a. PC power
• b. contact info of all attendees
• 5. Missing topic IEEE Listserv is not
  functional. should address that in a breakout
  session.

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9. What can we do to make this meeting a more
valuable meeting? (cont.)

• Invite more people from each section
• More discussion and sharing of success and
  failures, more 2 way conversation
• More info on holding e-meetings, demo using this
  technology to hold a SAMIeee training session for
  attendees of these meetings
• We are moving in the right direction asking what
  the sections want to see made the meeting more
  valuable. Might be a good idea to have some of
  the topics presented by sections. Especially if
  the section is doing an outstanding job with
  something

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9. What can we do to make this meeting a more
valuable meeting? (cont.)

• Online tutorials navigate IEEE web/resources
• Allow more section members to attend this type
  meeting
• Always give the break when it was promised
• Find out what sections/chapters want
• a. Emphasize on how to make more SAMIeee
• b. Short presentation, more Q/A
• c. Utilize experienced section leaders to talk
• d. institute Train-the-Trainer to train other
  leaders program
• e. Training program on contacting arrear/default
  members
• f. Form a committee for section help
• g. Associate member to member
• h. Member to Senior member, utilize ExCom

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Additional Comments

• Guidance for chapters which do not want to be
  involved with sections
• Whole mtg was valuable, will help executing
  section chair responsibilities
• Very good mtg, useful from learning standpoint
  and networking
• Did anyone have success in recruiting volunteers,
  forming chapters/groups? Problems? What else
  would help sections succeed?
• Should sections or regions or IEEE-USA track
  members PDHs, or is it individuals
  responsibility
• Need short (20 min) break out for all Treasurers
  to meet with Bob D, Secretaries to meet with Bill
  G, etc for more in-depth training
• I like the cookies for the afternoon snack
• The memory stick handout was an outstanding idea!
• Would like to see more "How to" apply topics in
  any section

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Summary

• Sections regard this type of training as valuable
  and needed
• Eliminate redundancy in information presented
• Deeper dive into
• Section Officer Responsibilities separate
  role-based meetings
• Running Meetings
• Volunteer Recruiting and Training
• Facilities more room, better sound system
• More leg-stretch breaks (short)
• For R4 training meetings, allow multiple
  section reps to attend
• More time for discussion on best practices,
  lessons learned, QA
• Online access for real-time navigation during
  presentations
• Better time management
• Breaks are sacred do not mess with

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Planning

• R4 ExCom thought was to
• leverage SectionsCongress05 as training vehicle
• have a single meeting in 2005 in order to have
  additional funds to send more R4 Section reps to
  SectionsCongress05
• Question How many more Section reps will attend?
• Section feedbackdoes this address Section
  training needs?

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Options

• Access to Jan04 R4 Training Modules at R4
  website is sufficient
• Provides on-demand training module content (no
  audio)
• Additional one-day R4 meeting in 05 to address
  training needs
• Next training iteration, record audiomake
  content and audio available at R4 website
• Address potential training needs via R4 eMeeting
• Record audiomake content and audio available at
  R4 website
• Additional individual Area training meeting
• Others?