Maine DEP

1
Maine DEPsOffice of Innovation and Assistance
Program

• On-site Assistance protocol

2
Basic Phases of the On-site

• Compliance check
• Communication with the Site Representative
• Equipment Field Preparation
• On-site Visit
• Debrief On-site
• Office follow up

3
Compliance check

• Check with all 3 bureaus
• BAQ
• BRWM
• BLWQ
• Final check with Enforcement Director

4
Communication with the Site Representative

• If Compliance Assistance - Review SBCIP if
  possible begin the policy process.
• If THWRP Reporter - check records, law and check
  P2 plan
• Need for specific P2 information.
• Need for specific copies of regulations.
• Need for guidebooks, plain language guides and/or
  fact sheets?

5
Equipment field preparation

• Sign out vehicle
• Safety equipment
• Map to site
• Digital camera
• Clipboard or field notebook
• on-site procedures
• additional guidebooks and fact sheets etc.

6
On-site Visit

• Meet in conference room
• Brief overview and purpose of visit
• compliance visit?
• P2?
• SBCIP review if applicable.
• Remaining specific issues or concerns.
• Prepare a Process Map
• essential for a P2 visit

7
On-site Visit(continued)

• Begin the Walk-through
• Note P2 opportunities
• Note compliance issues
• Fill in and add to process map
• Ask questions
• Provide feedback

8
Debrief On-site

• Request to meet back at the conference room and
  de-brief.
• Answer questions including P2 and compliance.
• Ask questions regarding process and compliance.
• Finalize process map.
• Clarify and document any follow up issues either
  party needs further information.

9
Office follow up

• Review and summarize field notes.
• Follow up on all information requests.
• If SBCIP is being utilized adhere to policy,
  guideline and schedule.
• Write letter report.
• Submit for internal review.
• Send letter out to facility with any additional
  regulatory guidelines, P2 information or fact
  sheet requests.
• File copy of letter.

10
Maine OIA contact information

• Ron E. Dyer, Director
• [phone]
• ron.e.dyer_at_state.me.us

• Julie M. Churchill
• Assistant Director
• [phone]
• julie.m.churchill_at_state.me.us

Visit our Web Site http//www.state.me.us/dep/oia
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