Affordable Housing for All Grant Program

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Kitsap RegionalCoordinating Council
Affordable Housing for All Grant Program
Bidders Conference July 3, 2008
Cycle 6 2009
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Agenda

• Brief Overview of Program
• Bidders Conference Fact Sheet Timeline
• Allowable Uses of Funds
• Changes for this Cycle
• Grant Application Review Questions
• Questions

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Highlights of Guiding Principles

• KRCC as governing body
• Continuum of Care Coalition as Technical Advisory
  body
• Application Review Committee of peers
• Provision for multi-year awards
• Allowable uses to full extent of legislation
• Funds Distribution OM vs. Capital Awards
• Program Review in 2005 every 3 years

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Continuum of Care Coalition Memorandum of
Understanding
CoCC Members

• Kitsap County CDBG
• Bremerton CDBG
• Kitsap County Consolidated Housing Authority
• Bremerton Housing Authority
• Kitsap County Health District
• Catholic Community Services
• Kitsap Community Resources
• Housing Resources Board
• Habitat for Humanity
• Kitsap Mental Health Services
• Department of Social Health Services
• The Salvation Army
• Max Hale Center
• AGAPE Housing
• Peninsula Community Health Services
• One Church One Family
• Helpline House
• YWCA
• St. Vincent de Paul

• AHFA Program
• Technical Advisory body to KRCC
• Develops recommendations for annual funding
  priorities
• Recommends members to be on Application Review
  Committee

• Network of Kitsap agencies providing housing and
  services to low income and/or homeless
• Collaborative planning for countywide and federal
  Affordable Housing Programs

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Application Review Committee

• AHFA Program Guiding Principles
• Each year, after the KRCC Policy Board has
  adopted annual priorities, the KRCC will appoint
  a subcommittee including at least three members
  of the CoCC (but not including any agency that
  intends to apply for that year's funding) and
  including a representative of the Kitsap County
  Auditors office. The subcommittee will review
  funding applications and prepare a recommendation
  for the KRCC Policy Boards consideration. The
  recommendation may include options or a single
  set of recommended projects.
• May be drawn from CoCC
• members or larger community
• Appointed by KRCC Board
• Provides technical expertise
• Peer review of projects
• Advisory to the KRCC Board
• Non-applicants for current
• cycle

Joanne Tews Executive Director Helpline
House Barbara Moerler Vestry Member St. Pauls
Episcopal Church Betti Ridge Case Manager Kitsap
County Health District Sandy Hardy Director of
Program Services Peninsula Community Health
Services Anna Wilderbuer Administrative
Services Manager Auditors Office, Kitsap County
2009 Cycle
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CoCC recommends priorities ARC
Grant Application Process
KRCC adopts priorities appoints ARC
ARC holds Bidders Conference for applicants
Grant applications to ARC
ARC reviews applications makes funding
recommendations
KRCC awards grants
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2009 Cycle Timeline
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Allowable Uses of Funds
Revised AFHA Legislation Language Uses of these
local funds are limited to (a) Acquisition,
construction, or rehabilitation of housing
projects or units within housing projects that
are affordable to very low-income households with
incomes at or below fifty percent of the area
median income, including units for homeownership,
rental units, seasonal and permanent farm worker
housing units, and single room occupancy
units (b) Supporting building operation and
maintenance costs of housing projects or units
within housing projects eligible to receive
housing trust funds, that are affordable to very
low-income households with incomes at or below
fifty percent of the area median income, and that
require a supplement to rent income to cover
ongoing operating expenses (c) Rental assistance
vouchers for housing units that are affordable to
very low-income households with incomes at or
below fifty percent of the area median income, to
be administered by a local public housing
authority or other local organization that has an
existing rental assistance voucher program,
consistent with or similar to the United States
department of housing and urban development's
section 8 rental assistance voucher program
standards and (d) Operating costs for emergency
shelters and licensed overnight youth shelters.
Includes changes due to ESSHB 1359
legislation.
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Funding Priorities

• ESSHB 1359 Legislation pertaining to AHFA Grant
  Program
• A priority must be given to eligible housing
  activities that serve extremely low-income
  households with incomes at or below thirty
  percent of the area median income.

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Funding Priorities2009 Cycle
Recommended by CoCC approved by Council
Board

• Emergency Shelter
• Transitional Housing
• Rental Assistance
• Permanent Affordable Housing

• Kitsaps 10-Year
• Homeless Housing Plan
• Consolidated Plan for
• Kitsap County
• Kitsap County Continuum
• of Care Identification of
• Homeless Needs

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Single Multi-Year Awards

• Goal Provide stable ongoing funding
• Challenge Fluctuating revenue stream
• Solution Award up to 60 of future year
  projected funds for multiple year awards
• OFM annual estimate 296,000

177,600/year for multi-year requests
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Single Multi-Year Awards

• 2009 Cycle 310,000
• Capital Requests ? Single Year Awards only
• OM, Rental Assistance, Shelters ? Single Year or
  Multiple Year Awards

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Changes for 2009 Cycle

• Administrative Overhead/In-Direct Costs
• Multi-Year Awards Elimination of 5 Year Grants
• Homeless Management Information System
• Additional Application Questions

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Changes for 2009 Cycle

• Administrative Overhead/Indirect Costs
• How much is allowable/desirable in project
  applications?
• Program Review Committee considered caps/limits
• ARC to continue discretion strong message to
  applicants
• Guiding Principles amended
• Applicants may include requests for
  administrative overhead and indirect costs in
  their applications however, they are the lowest
  funding priority. The goal of the program is to
  have the maximum amount of funds go to provide
  direct services.

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Changes for 2009 Cycle

• Multi-Year Awards Elimination of 5 Year Grants
• Previously 5 Year Awards allowed for new projects
• Historically no 5 Year Awards made
• Desire to remain flexible able to respond to
  emerging needs
• Guiding Principles changed to 3 Year maximum for
  Multi-Year awards

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Changes for 2009 Cycle

• Homeless Management Information System
• All agencies receiving AHFA Funds must be HMIS
  compliant by 2009
• Kitsap HMIS System implementation by Kitsap
  Regional Coordinating Council
• Agencies responsible for staff training data
  entry costs
• More details to follow

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Application Requirements

• Application must be completed according to the
  instructions.
• You must use the application spreadsheet
  formats provided.
• Narrative responses may be no more than 5 pages
  total. Use 12 point or larger font. Length of
  answers to specific questions is at the
  discretion of applicant.
• Incomplete Applications will be disqualified.

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Grant ApplicationCover Page
Must include all information signature!
Kitsap Regional Coordinating Council Affordable
Housing for All Grant Program Project
Application 2009 Funding Cycle Deadline
Original 5 copies received at the Kitsap County
Auditors Office by August 29, 2008,
430pm. Affordable Housing for All
Program Kitsap County Auditors Office,
MS-31 619 Division Street Port Orchard,
WA 98366 Applicants must submit completed
applications according to the following
instructions. Applicants must use the
application spreadsheet formats provided.
Failure to do so will render the application
ineligible. Project/Facility Title
____________________________________________
Project/Facility Address _______________________
__________________ Grant Amount Requested
________________ Type of Grant Requested ?
Capital ? Rental Assistance ? Operations
Maintenance Single Year ? Emergency Shelter ?
Operations Maintenance Multiple Year
of Years __________ Type of Housing ? Emergency
? Transitional ? Permanent ? Rental
Assistance ? Other __________ Number of
Beds/Units that Requested Funding will
affect ______New ______Preserved
_______Rehabd _______Existing
_______Other Population Served
_____________________________ Locale Served
_______________________________ Which population
does this project primarily serve ? Extremely
low-income (30 of area median income) ? Very
low-income (50 of area median income)
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Grant ApplicationSection I Project Questions
Write about PROJECT, not agency!

• Please respond to the questions in this section
  about the specific project to be funded.
• 1. Background/History. Please give a brief
  background and/or history of the project to be
  funded.
• 2. Priorities. How does this project respond to
  the Kitsap Regional Coordinating Councils
  Program Funding Priorities? Describe how this
  project fills an unmet need.
• 3. Legislative Requirements. Briefly describe
  how this project meets the criteria for allowable
  uses of the funds under the legislation.
  (Project qualifies under section ________,
  because _______________)
• 4. Project Goals Outcomes. If this project has
  been previously funded by an AHFA grant, describe
  how it has achieved the goals and outcomes
  outlined in the previous grant application and
  whether the goals and outcomes are still the same
  for the project. If the project has not yet
  been funded with an AHFA grant or there are new
  goals and outcomes for this project, please
  describe them.
• 5. Creativity/Innovation. Describe any creative
  or innovative aspects of this project. How is it
  different or unique? Include information about
  project partners/collaborations.
• 6. Challenges. What are the challenges that face
  this project?

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Grant ApplicationSection II Funding Questions
Write about PROJECT, not agency!

• Please respond to the questions in this section
  about the specific project to be funded.
• 7. AHFA Funds. What will the grant award funds
  be used for? Be as specific as possible.
• 8. Other Funds. What funding for this project
  have you already secured? What in-kind donations
  have been received? What other grants will you
  be applying for?
• 9. Partial Funding. If this project were to
  receive partial funding from this grant
  application, how would the funds be used? How
  would the project be impacted? What other
  resources are available to make up the
  difference?
• 10. Leveraging Other Funds. How will the AHFA
  Funds be leveraged to provide additional funding
  for this project?
• 11. Sustainability. Discuss how this project
  will be sustained after these grant funds are
  used.
• 12. Timeline. Provide a very specific calendar
  for the expenditure of the grant funds for this
  project, including important project milestones.
  Use required timeline form.
• 13. Other. Is there anything else that would be
  helpful for the committee to know in evaluating
  this application?

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Grant ApplicationSection II Funding Questions
Use Provided Timeline Form!

• 12. Timeline. Provide a very specific calendar
  for the expenditure of the grant funds for this
  project, including important project milestones,
  using the Application Project Timeline Form. Be
  as specific and realistic as possible. (This
  timeline will be used in your grant contract and
  evaluation.)

Application Project Timeline Form
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Grant ApplicationSection III Agency/Organization
Questions
YES! Write about AGENCY here!

• Please respond to the questions in this section
  about the agency/organization that is requesting
  the funding.
• 14. Qualifications. Describe your
  agency/organizations ability and qualifications
  to deliver the services you are requesting to be
  funded, including any experience you have in
  managing public funds.
• 15. Accountability. What program and fiscal
  evaluation methods are used to evaluate your
  agency/organization programs? (e.g. audits,
  quality controls, measures of success)

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Grant ApplicationSection IV Financial Questions
PROJECT AGENCY Info here!

• 16. What percent of your total
  agency/organization budget does this request
  represent?
• 17. What percent of the total project budget
  does this request represent?
• 18. Complete attached Project Budget spreadsheet
  for each year of your request. You must use the
  form provided.
• 19. Attach your own completed Operating ProForma
  spreadsheet for 5 years. (Required for Capital
  Project Applications only.)
• 20. Attach all of the following that are
  applicable check the boxes for the attached
  items
• ? Current Agency/Organization Balance Sheet
• ? Agency/Organization Statement of Income
  Expenses for Current Fiscal Year to Date
• ? Most Recent Completed Fiscal Year Agency
  Statement of Income Expenses
• ? Agency/Organization Budget for Current Fiscal
  Year
• ? Copy of Current Renewal of Incorporation for
  State of Washington
• ? Names of Board of Directors, Managing
  Partners, Owners, or equivalent
• ? Procurement Policy Statement
• ? Accounting Policy/Fiscal Controls Statement
  (Narrative statement including description of
  how your agency/organization processes cash
  receipts and disbursements and whether the
  agency is on a cash or accrual accounting
  system.)
• ? Warrant for Low-Income Housing Use for 25
  Years (for Capital Project Applications only)
• ? Warrant for Eligibility for Housing Trust
  Funds (for Operations Maintenance
  Applications only)

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Grant ApplicationProject Budget Spreadsheet
18. Project Budget Spreadsheet
Kitsap Regional Coordinating Council Affordable
Housing for All Grant Program Project
Application 2009 Funding Cycle
Project Name _________________________ Budget
Year ___________
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Application Deadline

• Original 5 copies received by
• August 29, 2008, 430pm
• Deliver or mail to
• Affordable Housing for All Grant Program
• Kitsap County Auditors Office, MS-31
• 619 Division Street
• Port Orchard, WA 98366

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5 Tips for Your Best Application

• Give the full story about your project
• Make sure you talk about the project in the
  project questions
• Have someone else read it checking for clarity,
  content continuity
• Double check your math
• Double check that youve included all the
  required attachments

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Resources

• Questions about the program, grant cycle, and
  application, may be directed to
• Kirsten Jewell
• Kitsap Regional Coordinating Council
• 360-377-4900
• kirsten_at_kitsapregionalcouncil.org
• Digital formats of the application forms at
  www.kitsapregionalcouncil.org/housing.html