Homeless Housing Grant Program

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Kitsap RegionalCoordinating Council
Homeless Housing Grant Program
Bidders Conference January 20, 2009
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Agenda

• Legislation Program Overview
• Bidders Conference Fact Sheet Timeline
• Allowable Uses of Funds
• Grant Application Review Questions
• Questions

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Highlights of Legislation

• Washington State legislation (ESSHB 2163) went
  into effect Aug. 2005
• Goal Reduce homelessness by 50 by 2015
• Creates a State Council on Homelessness
• Department of Community, Trade, and Economic
  Development (CTED) to
• Oversee the implementation of programs
• Create a statewide strategic plan to house
  homeless persons
• Assist counties in developing local strategic
  10-Year Plans to Reduce Homelessness
• Coordinate an annual census of homeless persons
• Creates funding source for programs that respond
  to 10-year Homeless Housing Plans

40 to CTED for Homeless Grant Assistance
Program
60 to Counties for Local Homeless
Housing Grant Programs
10 document recording surcharge
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Local Homeless Housing Program

• Required Components
• Annual Homeless Census Point-in-Time Count
• 10-Year Homeless Housing Plan
• Annual reporting performance standards

• Local Homeless Housing Grant Program

60 to Counties for Local Homeless
Housing Grant Programs
Projected Annual Funds Available for Kitsap
Grants 285,000 370,000
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Additional Legislation

• ESSHB 1359 went into effect in Aug. 2007
• It revised and recodified the 2060 (AHFA) and
  2163 (HHAA) legislation.
• IMPACT Added an additional 8 document
  recording surcharge
• 90 of each new 8 to go to local Homeless
  Housing Grant Programs

Revised Projected Annual Funds Available for
Kitsap Grants 350,00 - 450,000
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Kitsap Implementation

• The County four Cities opted to do joint
  Homeless Housing Program.
• Program Development Committee met during 2006 to
  make recommendations
• Emulate AHFA program structure
• Expand pool for Application Review
• Committee
• Off set cycle timing from AHFA program

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Highlights of Guiding Principles

• Kitsap Regional Coordinating Council as governing
  body
• Continuum of Care Coalition as Technical Advisory
  body
• Application Review Committee of peers
• Provision for multi-year awards
• Program Review every 3 years, concurrent with
  AHFA program (2008 will be 1st one)

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Continuum of Care Coalition Memorandum of
Understanding
CoCC Members

• St. Vincent de Paul
• Kitsap Mental Health Services
• Dept. of Veterans Affairs
• DSHS Bremerton CSO
• Kit. City Div. of Aging/LT Care
• Bremerton Housing Authority
• Catholic Community Services
• Peninsula Community Health
• Agape Unlimited
• Kitsap Community Resources
• Housing Resources Board
• StandUp for Kids
• Max Hale Center
• Kitsap City Behavioral Health
• The Salvation Army
• Bremerton Foodline
• Kitsap County Consolidated Hsg. Auth.
• One Church One Family
• Helpline House Bainbridge Isl.

• Homeless Housing Program
• Technical Advisory body to KRCC
• Prepare recommend Kitsap Homeless Housing Plan
• Coordinates Annual Census
  Point-in-Time Homeless Count
• Develops recommendations for annual funding
  priorities

• Network of Kitsap agencies providing housing and
  services to low income and/or homeless
• Collaborative planning for countywide and federal
  Affordable Housing Programs

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Application Review Committee

• Homeless Houisng Program Guiding Principles
• The Council Board will appoint an Application
  Review Committee, not including any agency that
  intends to apply for that year's funding, and
  including a representative of the Kitsap County
  Auditors office. The Application Review
  Committee will review funding applications and
  prepare a recommendation for the Council Boards
  consideration. The recommendation may include
  options or a single set of recommended projects.
• May be drawn from CoCC
• members or larger community
• Appointed by KRCC Board
• Provides technical expertise
• Peer review of projects
• Advisory to the KRCC Board
• Non-applicants for current
• cycle

Joanne Tews Executive Director Helpline
House Deb Howard Former Manger of Family
Services Kitsap Consolidated Housing Authority
Jennifer Hardison Executive Director South
Kitsap Helpline Jennifer Green Former Executive
Director Kitsap Community Foundation Anna
Wilderbuer Administrative Services
Manager Auditor, Kitsap County
2009 Cycle
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CoCC recommends priorities
Grant Application Process
KRCC adopts priorities appoints ARC
ARC holds Bidders Conference for applicants
Grant applications to ARC
ARC reviews applications makes funding
recommendations
KRCC awards grants
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2009 Cycle Timeline
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Allowable Uses of Funds

• From the 2163 Legislation
• Eligible activities under the local plans
  include
• (a) Rental and furnishing of dwelling units for
  the use of homeless persons
• (b) Costs of developing affordable housing for
  homeless persons, and services for formerly
  homeless individuals and families residing in
  transitional housing or permanent housing and
  still at risk of homelessness
• (c) Operating subsidies for transitional housing
  or permanent housing serving formerly homeless
  families or individuals
• (d) Services to prevent homelessness, such as
  emergency eviction prevention programs including
  temporary rental subsidies to prevent
  homelessness
• (e) Temporary services to assist persons leaving
  state institutions and other state programs to
  prevent them from becoming or remaining homeless
• (f) Outreach services for homeless individuals
  and families
• (g) Development and management of local homeless
  plans including homeless census data collection
  identification of goals, performance measures,
  strategies, and costs and evaluation of progress
  towards established goals
• (h) Rental vouchers payable to landlords for
  persons who are homeless or below thirty percent
  of the median income or in immediate danger of
  becoming homeless and
• (i) Other activities to reduce and prevent
  homelessness as identified for funding in the
  local plan.

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Allowable Uses of Funds

• From the 2163 Legislation
• Eligible activities under the local plans
  include
• Rental and furnishing of dwelling units for the
  use of homeless persons
• (b) Costs of developing affordable housing for
  homeless persons, and services for formerly
  homeless individuals and families residing in
  transitional housing or permanent housing and
  still at risk of homelessness
• (c) Operating subsidies for transitional housing
  or permanent housing serving formerly homeless
  families or individuals
• (d) Services to prevent homelessness, such as
  emergency eviction prevention programs including
  temporary rental subsidies to prevent
  homelessness
• (e) Temporary services to assist persons leaving
  state institutions and other state programs to
  prevent them from becoming or remaining homeless
• (f) Outreach services for homeless individuals
  and families
• (g) Development and management of local homeless
  plans including homeless census data collection
  identification of goals, performance measures,
  strategies, and costs and evaluation of progress
  towards established goals
• (h) Rental vouchers payable to landlords for
  persons who are homeless or below thirty percent
  of the median income or in immediate danger of
  becoming homeless and
• (i) Other activities to reduce and prevent
  homelessness as identified for funding in the
  local plan.

• Other activities to reduce and prevent
• homelessness as identified for
• funding in the local plan.

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Allowable Uses of Funds

• Kitsap Homeless Housing Plan
• Updated through CoCC process during 2008
• Slated for approved by Council Board February 2,
  2009
• Goal Reduce Homelessness in Kitsap County by
  50 between 2005 and 2015
• Full text available at www.kitsapregionalcouncil.o
  rg/housing
• All Strategies Activities listed in Kitsap
  Homeless Housing Plan are eligible for grant
  funding.
• Every grant request should fall under a specific
  Strategy or Activity in Plan.

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Allowable Uses of Funds
All eligible activities listed in 2163
legislation

All strategies/activities listed in Kitsap
Homeless Housing Plan
2009 Cycle Funding Priorities
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Funding Priorities2009 Cycle
Recommended by CoCC approved by Council
Board

• 1) Case Management, Outreach
• Key Supportive Services
• 2) Programs Reducing Risk of Homelessness
• (e.g. emergency rental or mortgage assistance)
• 3) Programs Removing Barriers to
• Obtaining Housing (e.g. financial
  assistance)
• Other Homelessness Prevention
• Services

• Kitsaps 10-Year
• Homeless Housing Plan
• Consolidated Plan for
• Kitsap County
• Kitsap Continuum
• of Care Identification of
• Homeless Needs

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Single Multi-Year Awards

• Goal Provide stable ongoing funding
• Challenge Fluctuating revenue stream
• Solution Commit up to 60 of future year
  projected funds for multiple year awards
• 3 Year Grants Possible
• OFM annual estimate 350,000 450,000

Estimate 240,000/year for multi-year requests
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HMIS

• Compliance with the Kitsap Homeless Management
  Information System is required for all projects
  receiving HHAA funding
• Agencies must collect the HUD-required data
  points
• Mid-2009 is anticipated implementation for Kitsap
  collation of data at that time agencies must
  comply with requirements to submit data

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Application Requirements

• Application must be completed according to the
  instructions.
• You must use the application spreadsheet
  formats provided.
• Narrative responses may be no more than 5 pages
  total. Use 12 point or larger font. Length of
  answers to specific questions is at the
  discretion of applicant.

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Grant ApplicationCover Page
Must include all information signature!
Kitsap Regional Coordinating Council Homeless
Housing Grant Program Project Application 2009
Funding Cycle Deadline Original 5 copies
received at the Kitsap County Auditors Office by
February 27, 2009, 430pm. Homeless Housing
Grant Program Kitsap County Auditors Office,
MS-31 619 Division Street Port Orchard,
WA 98366 Applicants must submit completed
applications according to the following
instructions. Applicants must use the
application spreadsheet formats provided.
Failure to do so will render the application
ineligible. Project/Facility Title
____________________________________________
Project/Facility Address _______________________
__________________ Grant Amount Requested
________________ Type of Grant Requested ?
Single Year ? Multiple Year of Years
__________ Grant Amount Requested for 2009
________ 2010 ________ 2011 ________ Which
Funding Priority (Check all that apply) ?
Reducing Risk of Homelessness ? Case
Management, Outreach, Key Supportive Services ?
Removing Barriers to Obtaining Housing ? Other
Prevention Services ? Other Type of Housing
(If applicable, check all that apply) ?
Emergency ? Transitional ? Permanent ?
Rental Assistance ? Other __________ Number of
Individuals that Requested Funding will affect
____________________________ Population
Served _____________________________ Locale
Served _______________________________ Project
Summary (4 or 5 sentences summarizing application
and use of funds)
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Grant ApplicationSection I Project Questions
Write about PROJECT, not agency!

• Please respond to the questions in this section
  about the specific project to be funded.
• 1. Background/History. Please give a brief
  background and/or history of the project to be
  funded.
• 2. Legislative Requirements. Briefly describe
  how this project meets the criteria for allowable
  uses of the funds under the Homeless Housing
  legislation (Section 8) and/or the Kitsap
  Homeless Housing Plan 2008 Update. (Project
  qualifies because _______________. Cite
  specific Strategy identified in the Plan.)
• 3. Priorities. How does this project respond to
  the Kitsap Regional Coordinating Council-adopted
  Program Funding Priorities? Describe how this
  project fills an unmet need.
• 4. Homeless Needs. How does this project
  specifically address homeless housing needs? How
  many homeless people will it serve? What are the
  anticipated outcomes in reducing homelessness in
  Kitsap County?
• 5. Performance Standards. How will you measure
  success in this project? How will success in
  reducing
• homelessness be documented? If this project has
  been previously funded, how well has it achieved
  its goals and outcomes to date?
• 6. Creativity/Innovation. Describe any creative
  or innovative aspects of this project. How is it
  different or unique? Include information about
  project partners/collaborations.
• 7. Resource Allocation. What are the human
  resources that will be allocated to this project?
  What is their experience? How much of their
  time will be spent on this project?
• 8. HMIS/Documentation. You must be HMIS
  compliant to be awarded funds. You must collect
  all of the HUD required HMIS data points for this
  project. Please describe how you have implemented
  or will implement HMIS data collection for this
  project and what computer program you will use to
  collect the data.

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Grant ApplicationSection II Funding Questions
Write about PROJECT, not agency!

• Please respond to the questions in this section
  about the specific project to be funded.
• 10. Grant Funds. What will the Homeless Housing
  grant award funds be used for? Be as specific as
  possible.
• 11. Other Funds. What funding for this project
  have you already secured? What in-kind donations
  have been received or committed? What other
  grants will you be applying for? How will you use
  these funds to leverage other funds for this
  project?
• 12. Partial Funding. If this project were to
  receive partial funding from this grant
  application, how would the funds be used? How
  would the project be impacted? What other
  resources are available to make up the
  difference?
• 13. Sustainability. Discuss how this project
  will be sustained after the Homeless Housing
  Grant Funds funds are used.
• 14. Other. Is there anything else that would be
  helpful for the committee to know in evaluating
  this application?
• 15. Timeline. Using the Application Project
  Timeline Form provide a very specific calendar
  for the expenditure of the Homeless Housing grant
  funds, including important project milestones,.
  Be as specific and realistic as possible. (This
  timeline will be used in your grant contract and
  evaluation.)

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Grant ApplicationSection II Funding Questions
Use Provided Timeline Form!

• 15. Timeline. Provide a very specific calendar
  for the expenditure of the Homeless Housing grant
  funds, including important project milestones,
  using the Application Project Timeline Form. Be
  as specific and realistic as possible. (This
  timeline will be used in your grant contract and
  evaluation.)

Application Project Timeline Form
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Grant ApplicationSection III Agency/Organization
Questions
YES! Write about AGENCY here!

• Please respond to the questions in this section
  about the agency/organization that is requesting
  the funding.
• 16. Qualifications. Describe your
  agency/organizations ability and qualifications
  to deliver the services you are requesting to be
  funded, including any experience you have in
  managing public funds.
• 17. Accountability. What program and fiscal
  evaluation methods are used to evaluate your
  agency/organization programs? (e.g. audits,
  quality controls, measures of success)

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Grant ApplicationSection IV Financial Questions
PROJECT AGENCY Info here!

• 18. What percent of your total agency/organization
  budget does this request represent?
• 19. What percent of the total project budget does
  this request represent?
• 20. Complete attached Project Budget spreadsheet
  for each year of your request. You must use the
  form provided.
• 21. Attach all of the following
• ? Current Agency/Organization Balance Sheet
• ? Agency/Organization Statement of Income
  Expenses for Current Fiscal Year to Date
• ? Most Recent Completed Fiscal Year Agency
  Statement of Income Expenses
• ? Agency/Organization Budget for Current Fiscal
  Year
• ? Copy of Current Renewal of Incorporation for
  State of Washington
• ? Names of Board of Directors, Managing
  Partners, Owners, or equivalent
• ? Procurement Policy Statement
• ? Accounting Policy/Fiscal Controls Statement
  (Narrative statement including description of
  how your agency/organization processes cash
  receipts and disbursements and whether the
  agency is on a cash or accrual accounting system.)

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Grant ApplicationProject Budget Spreadsheet
20. Project Budget Spreadsheet
Kitsap Regional Coordinating Council Homeless
Housing Grant Program Project Application
20089Funding Cycle
Project Name _________________________ Budget
Year ___________
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Application Deadline

• Original 5 copies received by
• February 27, 2009, 430pm
• Deliver or mail to
• Homeless Housing Grant Program
• Kitsap County Auditors Office, MS-31
• 619 Division Street
• Port Orchard, WA 98366

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5 Tips for Your Best Application

• Give the full story about your project
• Make sure you talk about the project in the
  project questions
• Have someone else read it checking for clarity,
  content continuity
• Double check your math
• Double check that youve included all the
  required attachments

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Resources

• Questions about the program, grant cycle, and
  application, may be directed to
• Kirsten Jewell
• Kitsap Regional Coordinating Council
• 360-377-4900
• kirsten_at_kitsapregionalcouncil.org
• Digital formats of the application forms at
  www.kitsapregionalcouncil.org/housing.html