Hardware and Software Requirements for Video Conferencing

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Majority of today's businesses are adopting video
conferencing system in running meetings and
conferences. This mode of connectivity not only
brings efficiency and productivity but also cuts
down on business costs. However, to ensure
proper communication, there are a number of
hardware and software requirements for video
conferencing that must be met. Following through
the requirements can help a business hold
meetings instantly and get everyone attending
regardless of where they are. So, what hardware
and software is needed for video conferencing?
Everything you need to know is discussed below.
Here we list main hardware and software
requirements for video conferencing.
Main components of a video conferencing
system Video Conferencing Hardware
Requirements 1. Camera
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• One of the most basic hardware used in video
  conferencing system is the web cam. This camera
  is basically used to record a video signal sent
  to people on the other end of the live session.
  Businesses particularly need high-definition (HD)
  conferencing cameras that
• come with advanced features like remote control
  pan, tilt and zoom. In the medical applications
  or educational conferences, participants may need
  to use additional or secondary cameras to ensure
  more clarity. Adopting HD cameras simply ensures
  participants enjoy the highest resolution even
  with the largest images.
• Codec Unit
• Another important hardware required for video
  conferencing is the CODEC (coder- decoder). Its
  major work is to take audio and video feed,
  compress it and then transmit it via an IP
  network. It also decompresses or expands incoming
  audio and video stream and maintains the
  networks data link.
• Video Display
• Video display is a very important component of
  any video conferencing system. It is mainly used
  to provide monitor display for live video
  conference sessions. Some of the most common
  video conferencing displays available in the
  market include LCD, HD Plasma display, LDP
  Projector and XGA PC Type Display. Majority of
  businesses prefer high-definition display
  ranging between 720p and 1080p because they offer
  the best resolution. Such displays also offer
  extra viewing space compared to standard monitor
  devices.
• Microphone and Speakers
• Microphone and audio subsystems are also an
  important part of hardware needed for video
  conferencing. Analogue microphone pods can be
  used to meet video conferencing needs,
  especially for a small group of people.
  Participants need microphones or headsets to
  communicate with attendees on the other end
  during a live session.
• Intermediate video collaboration systems adopt a
  gated selection of digital microphones that run
  on integrated software. These types of
  collaborative microphones are used in

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• large group interactions. Microphones used in
  video conferencing should be able to deliver
  instant connectivity and cancel any background
  echoes.
• To complete the list of video conferencing
  hardware requirements, a business needs to find
  a good set of speakers that produce clear audio.
  Poor quality speakers can lead to participants
  not hearing everything or missing out on
  important details of the meeting.
• Video Conferencing Software Requirements
• Desktop End-Point Software
• Desktop endpoint applications or browser-based
  interfaces are software in a PC that facilitate
  access to instant video conferencing. These
  applications simply rely on existing built-in
  cameras or external USB-connected devices to
  relay information. For the audio system to work
  perfectly, it must work with integrated
  microphones, speakers or any other USB-connect
  devices. Many video conferencing providers, like
  Zoom, Lifesize
• and ezTalks, released its own video conferencing
  software, which are fully compatible with
  Windows, Mac, iOS and Android. Browser-based
  clients can also make use of webRTC (web
  real-time communication) capabilities of browsers
  like Firefox and/or Chrome to support video
  conferencing.
• Broadband Internet Access
• In order to enjoy instant video conferencing
  streaming, a business needs a high-speed
  internet service. Getting a broadband modem,
  instead of a standard modem, can help deal with
  the huge bandwidth that's involved in running
  live conferencing sessions. The aim of having a
  stable internet access capability is to ensure
  smooth instant streaming, clarity of audio/video
  and consistency in making presentations. PCs used
  in connecting to video conferencing sessions can
  establish internet access through routers fitted
  in the business offices.
• Mobile Video Apps

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Mobile video applications can enable meeting
attendees to participate in video conferences
via their smartphones, tablets or iPads
regardless of wherever they're located. 4. Web
Conference Software Adopting web conference
software can help add a number of important
features to a business' video conference needs.
These video conferencing software not only
facilitate VoIP (Voice over Internet Protocol)
communication but also allow for video streaming,
application sharing and private text chats. Most
of the software also come with record and
playback ability, whiteboards, instant messaging
and inbound faxing. They can simply be a perfect
addition to your list of hardware and software
requirements for video conferencing. Conclusion
These are among some of the video conferencing
hardware and software requirements that you
might to consider as a small business. While
acquiring all these components can cost you
extra money, it will pay off in the long run.
Having a stable video conferencing system will
ensure efficient communication, higher
productivity and reduced costs. Investing in
hardware and software for video conferencing is
simply worthwhile.
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