6 ways to declutter your email inbox

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6 ways to declutter your email inbox

• By Elizabeth Jones

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Globally a staggering 269 billion emails are sent
each day and there are currently just over 3.7
billion email users worldwide.1
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The case of the cluttered inbox

• With so many emails exchanged daily, inboxes tend
  to build up clutter
• This clutter can be via unwanted emails and
  newsletters.
• Result loss of focus and productivity.

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As of September 2017, spam messages accounted for
59.56 of all global email traffic.2
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Heres how to go about it

• Keep it clean
• Filter it out
• Consolidate accounts
• Use calendars
• Use online file sharing
• Schedule it

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Keep it clean

• Remove junk mail
• Unsubscribe to unwanted newsletters and other
  emails
• Take the time to delete received unwanted emails
• The longer you wait, the more cluttered it gets

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Filter it out

• With filters, emails are scanned and directed to
  specific folders
• You dont even get notifications for these
  emails.
• Youll save time skimming through all emails
• Keeps spam out of the way

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About 77 of consumers prefer adding filters to
blocking emails entirely 3.
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Consolidate accounts

• Avoid multiple accounts instead keep one active
  email account
• If more than one account is needed, specify email
  category personal or professional

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Use calendars

• Stop using email to manage daily tasks such as
  reminders or follow-ups - use calendars instead.
• 84 of people consider calendars either
  important or very important in their daily
  lives 4.

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Use task tracking tools

• Use a task-tracking tool
• These are software applications to monitor your
  tasks and set reminders.

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Use online file sharing

• File exchange through email can take up a lot of
  space. Instead
• Use online platforms such as Google Drive or
  Dropbox
• Use online task management tools to store
  documents

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According to recent studies, 2.6 files are
publicly accessible on the Internet, while 28.3
files are shared with individuals or business
partners.
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Schedule it

• Checking emails multiple times a day can lead to
  unnecessary time consumption.
• Research recommends checking email maximum thrice
  a day. 5
• To declutter, schedule an inbox cleaning session
  each day.

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Resources

1. https//www.templafy.com/blog/how-many-emails-are-
   sent-every-day-top-email-statistics-your-business-
   needs-to-know/
2. https//www.statista.com/statistics/420391/spam-em
   ail-traffic-share/
3. https//www.hubspot.com/marketing-statistics
4. http//blog.calreply.com/blog/2016/1/11/calendarin
   g-101-4-reasons-why-calendars-should-be-an-essenti
   al-part-of-your-marketing-strategy
5. https//www.academia.edu/9182785/Checking_Email_Le
   ss_Frequently_Reduces_Stress