7 Step Plan For Implementing Data Governance Strategy

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7 Step Plan For Implementing Data Governance
Strategy
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1. Identify The Objective
The first step is to identify the objective of
the scheme. The broad objective of having a data
governance approach is to standardize the
information across the organization. However,
there will be other goals that a company will
look to achieve with the plan. For instance, an
enterprise can initiate the strategy because it
wants to make sure that it complies with legal
regulations related to the safety of personal
data. Another company may want to use it to
reduce costs and improve operational efficiency.
Each organization can have its own unique goal
which it must identify in order to create a
suitable roadmap.
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2. Evaluate The Organizations Current Monitoring
Framework
Every corporation will have some kind of
apparatus for tacking the processes and solutions
involved in the handling of data assets. A
thorough assessment of the present state is
essential for identifying the gaps which need to
be filled. It will also help know how prepared
the workforce is for such an initiative. For
example, enterprises which have a master data
management system will be prepared for
collaborative efforts as MDM is by nature,
cross-functional. Such organizations also will
not need an extensive change management program
while shifting to the new governance framework.
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3. Create A Plan For A Limited Period
Once you have recognized clear objectives and
made a comprehensive evaluation of the companys
readiness, it is time to create a roadmap.
Pinpoint the areas which you feel need
improvement and outline the necessary steps to
bring the change. It will be pertinent to focus
on one section of the business in the beginning
rather than trying to make alterations across the
enterprise at once. Moreover, the blueprint must
be created for a defined, limited period. The
timeline must not stretch beyond 18 to 24 months.
Setting a deadline will help in establishing the
framework in the specified department quickly.
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4. Explain The Vision To The Organization
It is now time for sharing the vision with the
entire organization. This is probably the most
critical phase in the application of the data
governance strategy. The entire workforce needs
to understand that the plan will improve their
functions and add value to the enterprise. You
will need to explain the vision in a language
that your audience understands. Create a visual
presentation which focuses on how the initiative
affects the daily working pattern of the company.
Showing them exactly what will change for the
better will be helpful. Use the opportunity to
inform them how their acts create assets and
affect their quality. For instance, a simple
example of a user creating a spreadsheet will
help them understand how an asset comes into
existence. In this case, the spreadsheet contains
a value for the company which can get diminished
if a user makes a wrong entry. It will also be
helpful to include a change management strategy
to explain how the transformation will take place.
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5. Choose The Functional And Framework Design
The next step in executing the program is to
select the functional design. It is a vital phase
where you will need to select the functions and
processes which will help in the execution.
Governance consultants will help define the roles
and responsibilities of all the different
stakeholders. They will also specify the
functions and processes required for the
management of data assets. This will help create
the functional design of the initiative which
must be approved by the executive management. In
this phase, identify the roles that will be
necessary for running the program. List out the
roles for each department where the plan will be
implemented and move to the next step.
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6. Select The Governance Team
Once the corporation understands the benefit of
supervision and provides fund and support, you
must move ahead to select the governance team.
Stewards who will create policies and enforce
them in their domain as well as rectify data
quality issues need to be appointed at this
stage. They also ensure that elements are not
duplicated across the corporation. You will also
have to assign ownership roles for master data
domains. These individuals will be notified of
any issues with the elements they govern. Try to
find people who fit in the roles recognized in
the previous step. Consider the experience of
working with the assets and technical proficiency
while making the selections.
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7. Execute And Revisit The Plan Regularly
Roll out the program in phases across the
enterprise. Make sure you begin with sections
which were most prepared for the plan. The change
management program will take care of all the
transition issues. This will help you start
smoothly and you can also show positive results
to the executive leadership. Keep in mind to
revisit the program regularly to spot gaps and
identify measures to plug them. Remember that it
is not a self-sustainable initiative and needs
constant modification to keep it effective.
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