Event AV Company Toronto

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AUDIO VISUAL BASICS FOR EVENT PLANNERS

• https//www.pureav.ca/

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• When it comes to the overall appearance of a
  venue, an audio checklist is extremely important.
  However, the effectiveness of the event will also
  depend on this list and even choosing the venue
  will rely on this very same thing. You might be
  asking yourself, audio visual is a combination of
  visual and sound components at an event. In most
  cases, this refers to the lighting, screens, and
  sound systems in a particular venue but the scope
  of these devices and components is different in
  every instance. Here is a brief rundown of the
  basics you need to consider for audiovisual at an
  event

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• Basic Components for Audio Visuals at an Event
• Choosing the Venue Choosing the venue is an
  extremely important decision and the event
  organizer should have a visual representation in
  mind when it comes to the overall appearance. At
  the same time, there are certain logistics which
  need special attention and ample time is needed
  to ensure everything is done right. For example,
  electrical outlets are needed for every aspect of
  audio visuals. Without sufficient outlets, there
  is likely to be complications with the setup.
  Furthermore, the venue should be conducive to the
  components, in a sense that there needs to be
  structures from which the lighting can be
  attached and enough space for presentation
  equipment etc. We can bring everything in to
  accommodate clients needs, but it certainly
  needs to be discussed.

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• Assessing the Equipment As already mentioned,
  you will need to assess the number of electrical
  outlets in the venue but you will also require an
  audio visual checklist before you can know what
  this entails exactly. That is to say, you need to
  know the number of cameras, lights, microphones,
  and computers before you can know the
  requirements for choosing the right venue.
• In some instances, a microphone or speakers may
  not be needed for an event. However, this is
  quite uncommon and mostly confined to very small
  events take place in particularly small rooms. As
  a rule, if there are more than forty attendees,
  microphones and speakers are necessary.
  Similarly, if video is being used during the
  event, there really should be speakers to amplify
  this sound. After all, even the best movie
  directors emphasize that audio is often the most
  important aspect of filmmaking. Finally, if the
  speaker intends to walk around during this
  presentation, a wireless microphone is necessary.

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• One Screen or More? Although one screen is
  sometimes enough at an event, depending on the
  size of the room, two screens can increase the
  impact of a presentation. In this sense, the
  screens can be placed on either side of a stage
  or in strategic locations to ensure every seat in
  the house. Most often, projectors will feature on
  an audiovisual checklist and while these are
  rather expensive, a decent projector is a perfect
  aide for a speaker. Needless to say, you will
  need a screen on which to project these visuals
  and you should decide on the placement of this
  screen when choosing the venue. On the other
  hand, whiteboards or flip charts also feature
  prominently during presentations. Naturally, if
  you do decide to go with this option, you will
  need to include whiteboard markers on your
  audiovisual checklist.

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• Mastering the Lighting Lighting is one of the
  most affordable ways to transform a venue and an
  obvious necessity for audio visual at any event.
  Lighting dictates the mood and without the right
  balance, this can be the difference between a
  clear presentation and one that leaves the
  audience squinting throughout the presentation.
  With this in mind, there must also be a facility
  to dim this lighting in order to accentuate the
  screen(s) in the room.
• Laptops Does the presenter have a laptop which
  can easily integrate with the existing setup? As
  you know, this is often where the audio functions
  or playlist will originate and this must also
  connect to the speakers. In every instance, this
  should be tested long in advance of the start of
  a presentation to ensure there is enough time to
  organize a backup or alternative solution.

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• Recording Streaming the Event Is this an
  event you might want to publish on social media
  or use as a reference in the future? If so, you
  will need to take the required camera equipment
  and have this set up prior to the event. Keep in
  mind, the camera requires a lavalier microphone
  to get the most out of the occasion.
• Technical Assistance Although many of the most
  common issues or glitches at an event are easily
  fixed, medium to large events should have a
  technician onsite. Indeed, you may want to use
  this as an opportunity to cut costs but the truth
  is, you need a technician for the times when you
  least expect to need one.
• Internet Wi-Fi In a time when the online
  world is taking over the real one, the internet
  is usually expected at an event. However, the use
  of the internet as part of a presentation or
  audio visuals is just as common. For this reason,
  the event should have easy access to the internet
  and an audio visual checklist should always
  incorporate a mobile hotspot or facility of some
  kind which can cater for this access.

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• Audio visual Services at Events
• As you can see, this is merely a rundown of the
  basics for audio visuals and a checklist to help
  event planners when it comes to reducing any risk
  of problems on the day of an event. At the same
  time, every event requires a different approach
  and in every instance, the success of an event is
  likely to come down to the amount of care and
  preparation that is taken to define an audio
  visual checklist.

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Contact US

• Email - info_at_pureav.ca
• Mobile - 1-800-929-7089
• https//www.pureav.ca/