Human Resources Compliance Best Practices

1
Human Resources Compliance Best Practices
2

• Human resources compliance best practices are a
  set of actions that an organization should take
  to ensure its compliance with federal, state and
  local laws. The term "best practices" refers to a
  standard that has been proven effective in
  improving performance or efficiency. It can apply
  to any organization that must comply with the
  same laws or regulations.
• Organizations often make mistakes when it comes
  to human resources compliance best practices
  because they don't have the right systems in
  place or they lack proper training for their
  employees. For example, if an employer doesn't
  have a system in place for handling employee
  complaints, it may not be able to address issues
  properly or in a timely manner.

3

• Here are some best practices for creating an
  effective HR compliance plan
• Communicate with employees about whats expected
  of them. Make sure you have written policies and
  procedures in place that cover everything from
  employee benefits to workplace safety.
  Communicate those policies clearly to all
  employees, so that there is no doubt about what
  is expected of them.
• Ensure that your HR department has appropriate
  training on employment laws and regulations. This
  will help them answer questions from managers and
  employees about legal matters.

4

• Make sure all managers receive training on how to
  handle performance issues appropriately without
  violating employment laws or engaging in
  discrimination against any protected classes of
  people such as race, gender or age.
• Have clear processes in place for handling
  complaints from employees regarding perceived
  violations of company policy or discrimination
  based on protected groups such as race, gender or
  age. These processes should include reporting
  requirements so incidents can be documented if
  necessary.

5

• These days, employee records can be stored
  electronically, on paper or both. Regardless of
  the medium used to store employee records,
  organizations must have at least one copy of all
  documents, such as employment applications and
  employee contracts, in a central location. In
  addition, any changes made to employee records
  must be recorded in writing.
• Employees should be trained on company policies
  and procedures so they know how to handle
  situations when they arise. This training should
  include tips on how to deal with difficult
  situations as well as what steps should be taken
  if an employee is accused of breaking company
  policies or committing illegal acts such as
  sexual harassment or discrimination against other
  employees based on race, gender or age.

6

• Payroll processing is an important part of human
  resources compliance because it involves
  processing payroll tax information. To ensure
  that your payroll taxes are processed correctly,
  you should keep accurate records of employees
  activities such as job classifications and pay
  rates. You should also make sure that your
  organizations payroll software is configured
  properly to meet IRS rules and regulations
  regarding payroll withholding calculations.
• Apollo Payroll is dedicated to delivering expert
  advice, responsive service, and highly accurate
  payroll processing and reporting to ensure the
  success and growth of the business that we serve.
  Our services include comprehensive payroll
  services in Homestead and other cities in
  Miami-Dade County, employee background check and
  group health insurance in Miami Coral Gables