ALTERNATE ASSESSMENT

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ALTERNATE ASSESSMENT

• JANUARY TRAINING 2009
• Data Input Step-by-Steps

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Logging On to the AIMS A

Open the internet browser, go to
http//www.ade.az.gov and click on Common Logon
(look to the top right of the screen for this
link).
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Type in username and password. Click the
Continue button.
Note There are five chances to input the
username and password before deactivation. If
deactivated, call the ADE Support Center at
602-542-7378 or 866-577-9636.
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The first time the ADE Common Logon system
is accessed using assigned login and password,
read the Acceptable Use Policy. Click I
agree (if I do not agree is clicked, access to
the application will be denied).
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If this is the first time in the application
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Once login has been completed, the following
screen will appear

• Click
• The assigned Username and Password is linked to
  either the administrator or teacher level of
  access. A teacher will automatically be linked to
  the assigned school.

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(No Transcript)
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The 1st Time

• The first time you log in, you will need to
• read the AIMS-A Test Security Agreement 2009
  (see next slide)
• Check the box at the bottom of the page

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The 1st Time

• If you have not already done so, you must also
  sign the hard copy AIMS-A Security Agreement for
  yourself, anyone you supervise, or anyone who
  will assist you in administering the AIMS-A.
  Send it to
• Cathy Taylor
• EdAnnex/Accountability Research

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The school is listed on the top right corner
of the screen.
If there is an error, contact Cathy Taylor and
Lindy Jones immediately.
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When You Login
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• Documents on ADE Web
• Teachers to Read
• Data Sheets available 2/15/09
• AIMS-A Rater Item Scoring Sheet
• Test Administration Guidelines
• Cathys Responsibility
• Special Education Directors Manual
• Final Verification Process
• Final Verification and Printing Reports

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Student Demographic Information

• Gather the following information before you
  beginUse TIENet Demographic Profile
• SAIS ID
• Date of Birth
• Gender
• Disability Category
• Use TUSDStats
• Enrollment History use
• ELL ?s use step-by-step handout

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On the left there will be a menu bar - click
Student Data
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If this is the first time using the application
this year, No Records Found will appear. Click
Add Student and enter required information then
click Retrieve.
Add Student
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• Check the student information carefully.
• If the information is correct, click YES.
• If ADE did not retrieve the correct student,
  click NO.
• Verify SAIS ID, DOB and/or gender and re-enter
  data.

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Incorrect data generates a Data Retrieval
Error
IMPORTANT If the above error persists, contact
Cathy Taylor and/or Lindy Jones immediately to
verify that the SAIS number, DOB, and gender
entered matches the data submitted by the TUSD
SAIS administrator to ADE. If the data submitted
through SAIS is incorrect, a SAIS upload to ADE
will need to occur before data entry can continue
for this student. This could take awhile to
resolve, so dont delay in notifying us!
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If a student was successfully retrieved, the next
window will need more information from the
Demographic Information Form.
Some information is populated with data submitted
by the PEA
Be sure to complete entire form.
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Indicate the number of consecutive years that a
student has been attending this school, counting
the current school year.
Indicate the number of consecutive years that a
student has been attending this school district,
counting the current school year.

Indicate whether the student began the school
year (or within the first 10 school days) at
their current school.

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Complete the following areas.
If ELL is selected,
then answer the following questions.
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New this year

• Indicate any daily instructional adaptation or
  instructional strategy also used during testing.
• You will most likely need to update this when
  testing is completed.

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After the information is completed, scroll
to the bottom of the page and click on one of
these buttons - will save the
information entered and return to the Student
List page. will save the
information entered and stay on the same page.
will delete the information
entered and return to the Student List page.
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After submitting the Demographic Information
Form, you will be taken to the Student List page.
Next you will set Test Eligibility.
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Set Test Eligibility

• AIMS-A will be checked for you.
• Click Back.

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Enter all eligible students by January 31 on
the Student List page
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Click Forms (located above the SAIS ID number) to
begin the assessment.
This option will not be available until 2/15/09.
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Be Aware!

• Even though it says 05/06/09, the testing window
  and teacher input closes 3/31/09.
• April is the time for Cathy to validate
  everything and do the Final Submit to ADE.

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Be Aware!

• The testing window is 2/15/09 through 3/31/09.
• Any tests not complete by 3/31/09 will be
  invalidated and will not count!

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Anytime you return to input data, click the SAIS
ID for the student on the Student List page to
view student data.