Elizabeth Lord Vice Provost for Academic Personnel

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Elizabeth LordVice Provost for Academic Personnel

• Winter Quarter
• Department Chair Forum
• February 24, 2006

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Miscellaneous Discussion Items

• Retention Procedures
• Faculty Awards
• Pre-Retirement Recall for Teaching
• Off-Scales
• Leaves of absence
• Updates
• Discussion of submitted work
• Online files
• Appointment toolkit
• File status

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Retention Procedures

• The Department Chair
• Initiates the retention process
• Adheres to the principle that retentions will be
  considered only when there is an outside offer
• Ensures that Senate Bylaw 55 voting rights are
  followed if change in rank/step
• Formalizes department recommendation
• Coordinates off-scale recommendation

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Retention Procedures

• The Dean
• Forwards chair/dept recommendation for a
  retention package to the EVC/P and VPAP
• Coordinates meeting of dept chair, EVC/P, VPAP
  and VCR

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Retention Procedures

• VPAP and Academic Personnel Office
• APO provides most recently completed or ongoing
  personnel review file and faculty members
  appointment history to VPAP
• Ensures the salary recommendation falls within
  appropriate Regental threshold
• Expedites CAP review if necessary

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Retention Procedures

• Meeting results in final decision on retention
  offer. Written decision is given to chair, dean,
  VPAP APB
• Chair verbally relays retention effort to the
  candidate
• Chair informs the VPAP through the Dean of
  results of discussion with candidate
• If retention is successful,AP staff prepares
  letter and provides copies to all
• Department inputs salary change upon receipt of a
  signed acceptance

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Faculty Awards Managed by APO

• Eminent Scholar
• University Scholar
• Academy of Distinguished Teachers
• -Innovative Teaching Award

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Pre-Retirement Recall Guidelines for Faculty
Recalled for Post-Retirement Teaching

• APM 200 Appendix A
• Eligibility Faculty 60 years of age or
  older,vested for at least 5 years in retirement
  system
• Timing and Duration of Appointment the recall
  period may be up to three academic years, subject
  to annual renewal after the agreed initial
  period.Negotiated with the administration
• Compensation In general, the recall rate for
  academic-year appointees will be 1/9th of the
  base salary at the time of retirement per quarter
  course, not to exceed the current salary rate for
  Professor, Step VII.

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Pre-Retirement Recall Guidelines for Faculty
Recalled for Post-Retirement Teaching

• APM 200 Appendix A (continued)
• Appointment and Space Assignment The recall
  appointment effort may not exceed 46 time.
  However, due to potential Medicare complications,
  recall appointments will generally be 43 time or
  less.
• Benefits Recalled faculty may contribute to the
  403(b) Plan and 457(b) Plan. Health benefits are
• determined by the terms of the recall
  appointment.

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Off-Scale Salaries

• How / when an off-scale can be awarded
• At appointment
• At retention
• At merit / promotion (normally as ½ step with
  return to scale at next advance with vote from
  dept, dean and CAP)
• Special UCOP Equity Merit Pool-370,000
• -CAP policy on equity merits

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Leaves of Absence

• Leaves of seven days (APM 752)
• Leave form not required for leaves of 7
  consecutive calendar days or less.
• Leaves of 30 days for scholarly purposes
• Fiscal year (APM 758-16) No leaves with pay of
  greater than 30 days to attend conferences and
  related scholarly activities.
• Academic year (APM 700-0 730-0) No provision
  for leaves of 30 days. Faculty should consult
  with Deans for grant related leaves to consider a
  partial researcher title code.
• Vacation Leaves (APM 730)
• Fiscal year Do accrue vacation. Absences
  during quarter break are not vacation.
• Academic year Do not accrue vacation.
  Absences during quarter break and summer are not
  vacation

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Updates

• Discussion of Submitted work
• On-line Files
• 5 departments across campus will be asked to
  participate in pilot program this fall
• Faculty Hiring Toolkit appointment procedures,
  coming soon
• New section on negotiation procedures is
• under way
• APO staff rovers

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Updates (continued)

• File Status 100 of merits due in APO 2/27
• All Promotions due in APO by 2/10
• CNAS 38 of merits received (31 of 81)
• COE 53 of merits received (10 of 19)
• AGSM 100 of merits received (6 of 6)
• CHASS 38 of merits received (30 of 78)
• GSOE 86 of merits received (6 of 7)
• CNAS 46 of promotions received (6 of 13)
• COE 86 of promotions received (6 of 7)
• CHASS 27 of promotions received (4 of 15)
• GSOE 67 of promotions received (2 of 3)