RTP Appendix J The Basics

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RTP Appendix JThe Basics

• August 29, 2008
• C. Mullery

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RTP ABCs

• Appendix J RTP Policies and Procedures
• CBA Collective Bargaining Agreement
• CPC College Personnel Committee
• IUPC Initiating Unit (Dept) Personnel Committee
• RTP Retention, Tenure, Promotion
• PAF Personnel Action File
• PDP Professional Development Plan
• PDS Personnel Data Sheet
• UFPC University Faculty Personnel Committee
• WPAF Working Personnel Action File

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The Basics

• Professional Development Plans (PDPs)
• Retention Period
• Short vs Full Review
• Periodic Evaluation (short)
• Modified Performance Review (short)
• Performance Review (Full WPAF)
• Post-Tenure Review

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Professional Development Planaka PDP

• What is it?
• Where is it?
• Who writes it?
• Who looks at it?
• When is it submitted?
• Where does it go?

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PDP

• What is it?
• A document that describes a program of
  professional development in each of the areas of
  performance for RTP (Appendix J)
• Two-year Plan, two pages
• Further defined Appendix J

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Appendix J Description of PDP
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PDP

• Where is the template?
• Academic Senate/UFPC Web Page or
• Academic Personnel Services Web page
• http//www.humboldt.edu/acadsen/UFPC/Professional
  DevelopmentPlanrevised05-08.doc

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PDP

• Who writes a PDP?
• All probationary faculty
• Completed every two years

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PDP

• Who reviews a PDP?
• Department Chair
• Dept. Personnel Committee (IUPC) Chair
• Dean

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When is a PDP submitted

• The development phase of a PDP is not a personnel
  action. Therefore, it does not appear on the
  Personnel Action Dates schedule.
• Colleges establish timelines for completion of
  PDPs.
• PDPs should be completed by the end of Fall
  semester.

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Where does a PDP go?

• Personnel Action File (PAF)
• Submitted as part of Periodic Evaluation of
  continuing faculty and Modified Performance
  Review for new faculty (Short Review)
• Inserted into Section 4 of the Working Personnel
  Action File (WPAF)

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Short vs Full Review

• Periodic Evaluation and Modified Performance
  Review are the short reviews
• Performance Review (WPAF) is the full review

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Short ReviewPeriodic EvaluationModified
Performance Review

• Who does it?
• What is it?
• Who reviews it?
• What is the recommendation?
• When is it submitted?

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Who submits a Short Review?

• All new probationary faculty
• All continuing probationary faculty during the
  first year of a two-year appointment

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What is a Short Review?

• Components of A Short Review
• PDP (which was completed earlier)
• Student Evaluations collected since last review
• New faculty with service credit should include
  student evals from service credit years

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Modified Performance ReviewAppendix J

• Appendix J.IV.G.
• All newly appointed probationary faculty seeking
  second year retention shall undergo a Modified
  Performance Review, including those awarded
  service credit upon appointment to the
  university.
• 1. The Modified Performance Review shall
  include submission of a reviewed Professional
  Development Plan, evaluations of teaching
  performance, Initiating Unit Personnel Committee
  (IUPC) review, and review by the College/Library
  Dean.
• 2. The IUPCs shall consider teaching/librarian/
  counseling effectiveness and address possible
  problem areas in making a recommendation to the
  College Dean, the Dean of the University Library
  or the Director of Health and Counseling
  Services.
• 3. After the Modified Performance Review for
  second year retention, subsequent terms of
  retention prior to tenure and promotion normally
  shall be two years. 15.32

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Who reviews the Periodic Evaluation/Modified
Performance Review

• Initiating Unit/Department Personnel Committee
  (IUPC)
• Dean
• Department Chair may make separate
  recommendation if not a member of the IUPC

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What do Reviewers Recommend?

• New Faculty
• Recommendation for 1-year reappointment
• Continuing faculty during 1st year of a 2-year
  reappointment
• Evaluative only no personnel action since
  faculty member has a 2-year reappointment
• Evaluate teaching effectiveness
• Comment on PDP

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When is a short review submitted

• Personnel Action Dates 2008-2009
• http//www.humboldt.edu/7Eaavp/RTP/2008-2009_Pers
  onnelActionDates.pdf
• New Faculty January 14, 2009
• Continuing Faculty during 1st year of a two-year
  appointment February 9, 2009

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Full Review (WPAF)Performance Review

• Who does it?
• What is it?
• When is it submitted?

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Who submits a WPAF?

• All continuing probationary faculty with either a
  one-year reappointment or in their second year of
  a two-year reappointment
• All probationary faculty applying for
  Tenure/Promotion
• All tenured faculty applying for Promotion

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What is a WPAF?Working Personnel Action File

• Described in Appendix J Section V.E.
• PDPs inserted into WPAF Section 4.
• Generally these are completed in the previous
  review cycle.
• Recommendation letters
• Peer and administrative reviews should recommend
  either a one or two-year reappointment for
  probationary faculty seeking retention
• Department Personnel Committee (IUPC) chair
  should review candidates Personnel Action File
  (PAF) in College Office to insure that all
  pertinent documents are incorporated into the
  WPAF before close date

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Retention Period

• After the Modified Performance Review for second
  year retention, subsequent terms of retention
  prior to tenure and promotion normally shall be
  two years.
• Appendix J IV.G.3.

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• 5. Retention Period
• Any evaluation committee or appropriate
  administrator may request that the President or
  her/his designee grant a one-year retention
  period for a candidate he/she deems would benefit
  from an additional Performance Review.
• b) The President or her/his designee may grant a
  one-year retention period for a candidate he/she
  deems would benefit from an additional
  performance review.
• Appendix J VII.B.5.

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Section 1 of 9 WPAF sectionsIndex

• Index of materials submitted for evaluation
• All indexed materials should be in reverse
  chronological order.
• If supplementary binder of completed works is
  submitted to the department personnel committee,
  include its index in Section 1

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Section 2Pertinent Documents

• Original Appointment Letter
• Subsequent RTP letters
• Report on Sabbaticals, Professional Leaves, and
  DIPs
• Terminal degree status
• Tenured faculty need not include data from before
  their last promotion

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Section 3Policies and Standards

• Department Personnel Committee Policies and
  Procedures
• College Personnel Committee Policies and
  Procedures
• Approved Department RTP Criteria and Standards
• Announcements to Students of RTP action
• Invitations for collegial class observations

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Section 4PDS and PDP

• Personnel Data Sheet (PDS)
• Current Professional Development Plan (PDP)

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Section 5Peer and Administrator Recommendation
Letters

• Blank when candidate submits file
• Recommendation letters from all reviewers for the
  current cycle.
• Rebuttals to recommendation letters
• Recommendation letters from previous performance
  reviews are placed in Section 2

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Section 6Collegial Evaluative Letters

• Collegial Letters --
• Faculty
• Staff
• Professional colleagues
• All letters must be initialed by candidate.
• Handwritten signatures required.
• Please note that signed student letters go in
  Section 7, not Section 6

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Section 7Student letters and Evaluations

• Student Letters
• Handwritten signature required
• Initialed by candidate
• All Student evaluations
• Must include Dept. statistical summaries
• Candidate may provide analysis

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Section 8Non-evaluative evidence of
scholarly/creative activities

• Cross-reference to Section 6 evaluative letters
• Acceptances for works in progress
• Invitations to present work
• Fliers, programs of work presented
• Unsigned email or fax correspondence
• Index of work in supplementary binder

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Section 9Non-evaluative evidence of Service

• Cross-reference to Section 6 evaluative letters
• Index of work in supplementary binder that
  provides evidence of service
• Fliers, invitations, news clippings, awards,
  thank you notes, appointment letters, etc.
• Divide between activities related to academic
  discipline and other service activities

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Supplementary BinderOptional Supporting
Materials

• Samples of work related to teaching effectiveness
• Samples of work related to scholarship/creative
  activities
• Samples of work related to Service

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When is the WPAF submitted?

• Personnel Action Dates 2008-2009
• Probationary Faculty seeking Retention
  September 2 or January 14 (specified in most
  recent reappointment letter)
• Probationary Faculty applying for
  Tenure/Promotion, including Early Tenure
  September 29, 2008
• Tenured Faculty applying for Promotion November
  3, 2008

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You SHALLSIGN The LOG

• All faculty/administrators who review either a
  PAF in the College Office or a WPAF must sign the
  Log Sheet every time the File is reviewed.

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Post-Tenure Review

• CBA Article 15.32
• Intervals no greater than five years
• FERP faculty are subject to Post-Tenure Review
• Tenured Assistant and Associate Professors are
  subject to Post-Tenure Review in five-year
  intervals if they are not applying for Promotion

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Questions

• Colleen Mullery
• cbm_at_humboldt.edu
• SH 207
• 826.5086