RESEARCH FINANCIAL

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USF

• RESEARCH FINANCIAL
• ADMINISTRATIVE
• COMPLIANCE

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NEW!
USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• Web page
• http//usfweb.usf.edu/controller/research/RFAC
• 90 day run-out reports

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE
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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• NCURA FRA IX
• Financial Research Administration in a Climate of
  Change
• New Orleans, LA
• February 24-26, 2008

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE
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A compliance quiz!
USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE
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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• Cost Principles for Educational Institutions is
  the subject of which of the following circulars?
• (a) A-21
• (b) A-87
• (c) A-110
• (d) A-133
• Answer
• (a) A-21

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• Which expense is not in the FA (indirect) cost
  pool?
• (a) Capital improvements
• (b) Purchasing Department
• (c) Research costs that are separately budgeted
  and accounted for
• (d) Admission Office
• Answer
• (c) Research costs that are separately budgeted
  and accounted for

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USF
RESEARCH FINANCIAL ADMISTRATIVE COMPLIANCE

• What are the benefits in creating a compliance
  monitoring program?
• (a) It will improve the parking situation on
  campus
• (b) Educate staff on policies and procedures
• (c) Reduce University Financial Risks
• (d) (b) and (c)
• Answer
• (d) (b) and (c)

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• Compliance in research is important because
  non-compliance can result in
• (a) Civil and/or administrative penalties
• (b) Loss of administrative flexibility
• (c) Withholding of future awards
• (d) All of the above.
• Answer
• (d) All of the above

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• Which is an acceptable example of a cost transfer
  explanation?
• (a) The Dr. Doasisay told me to move the
  expenditure
• (b) To correct an error my bad
• (c) The sponsor assigned a new award number for
  the new period of the project. This transfer
  moves the expenses from the old project number to
  the new project number.
• To transfer a deficit from one federal project to
  another federal project
• Answer
• (c) The sponsor assigned a new award number

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• Cost Transfer documentation needs all of the
  following except?
• (a) Identification of expenditure
• (b) PI authorization with assignment of fund
  source
• (c) Correlation to new fund source
• (d) The PIs home phone number
• Answer
• (d) The PIs home phone number (as tempting as it
  may be)

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• The following statement in the proposal or budget
  narrative would not be considered cost sharing
• (a) Dr. Research will devote 5 of her time to
  the project at no cost to the agency.
• The department will purchase a data
  whatchamacallit (cost 15,000) for exclusive use
  in support of Dr. Research's project.
• Dr. Research's laboratory is 800 square feet.
• Answer
• (c) Dr. Research's laboratory is 800 square feet.
  

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• What would be an allowable cost on an NIH or
  NSF grant?
• (a) A cost that is posted before the end date
  of the grant
• (b) A cost that is eligible for reimbursement
  by the federal government
• (c) A cost that the P.I. says you can put on
  the grant
• (d) A cost that is included in the proposal
  budget
• Answer
• (b) A cost that is eligible for reimbursement by
  the federal government

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• According to A-110, prior approval is required
  for the following except
• (a) Transferring amounts from trainee costs
• (b) Need for additional federal funding
• (c) Change in scope
• (d) Reduction in effort by the Principal
  Investigator not exceeding 25
• Answer
• (d) Reduction in effort by the Principal
  Investigator not exceeding 25

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• Which of the following is a compliance risk issue
  for departmental research administrators?
• (a) Inadequate information provided to
  departments
• (b) Insufficient training
• (c) Job titles in research departments
• (d) Both (a) and (b) are correct
• Answer
• (d) Both (a) and (b)

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USF
RESEARCH FINANCIAL ADMINISTRATIVE Compliance

• Who is responsible for monitoring subrecipients
  (subcontracts)?
• (a) Principal Investigator
• (b) The Department or College Administrator
• (c) Monitor? What monitor? Lets just wing it
• (d) Research Financial Management
• (e) (a), (b), and (d). Its a shared
  responsibility
• Answer
• (e) (a), (b), and (d). Its a shared
  responsibility

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• In case of an audit, what documents should the
  institution have on file for a subrecipient?
• (a) Subrecipients proposal
• (b) Fully executed agreement (and all amendments
  and modifications)
• (c) Receipts from a keg party
• (d) Both (a) and (b)
• (e) Both (b) and (c)
• Answer
• (d) Both (a) and (b)

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• Which of the following is not considered to be a
  top compliance issue?
• (a) Excessive Cost Transfers
• (b) Unallowable Costs
• (c) Inaccurate Effort Reporting
• (d) Cost Sharing/Matching Funds
• (e) Printing final reports on hot pink paper
• (f) Purchasing/Procurement Cards
• Answer
• (e) Printing final reports on hot pink paper

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USF
RESEARCH FINANCIAL ADMISTRATIVE COMPLIANCE

• Which of the following can increase an
  institutions compliance risk?
• (a) A principal investigator who is paid from and
  who reports effort on his fixed-price grant
• (b) Three blind transgenic mice in Dr. Doasisays
  lab
• (c) Lack of understanding of roles and
  responsibilities
• (d) Paying employees who work on the grant from
  the grant
• Answer
• (c) Lack of understanding of roles and
  responsibilities

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• Why look at other universities audits in
  building a compliance program?
• (a) To compare audit findings to our
  institutions practices
• (b) To look for Best Practices audits with no
  findings
• (c) Use the findings to educate faculty and
  staff
• (d) To laugh at those poor suckers who got
  caught
• (e) (a), (b), and (c)
• Answer
• (e) (a), (b), and (c)

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USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• What are the effective ways to mitigate effort
  reporting compliance risk?
• (a) Develop roles and responsibilities for effort
  reporting
• (b) Create, review and update user-friendly
  policies and procedures
• (c) Encourage and promote timely payroll
  adjustments
• (d) All of the above
• Answer
• (d) All of the above

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Bonus Question
USF
RESEARCH FINANCIAL ADMINISTRATIVE COMPLIANCE

• What do all these people have in common Doug
  Hopps, Matt Anderson, and Judy Sommers?
• (a) They all have trouble finding parking at USF
• (b) They are overworked and underpaid
• (c) They will be working with us as HSC
  representatives in the compliance initiative
• (d) All of the above
• Answer
• (d) All of the above