FROM A ONEPERSON LIBRARY TO A MULTIPERSON LIBRARY Staff new role in the library of the medical facul

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FROM A ONE-PERSON LIBRARY TO A MULTI-PERSON
LIBRARYStaff new role in the library of the
medical faculty in the University of Helsinki

• Pirjo Laitonen, Raili Alanne
• Santander, 20-25 September 2004

National Library of Health Sciences -
TERKKO Faculty of Medicine
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BACKGROUND

• Medical campus in the University of Helsinki
• Faculty of Medicine
• Helsinki University Central Hospital
• National Library of Health Sciences - TERKKO
• over 4000 regular customers
• personnel amount 43
• Since 1848 the very first clinical library
• as many as 47 in the 1970s
• TERKKO established in 1965

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ONE-PERSON LIBRARY

• Clients researchers, medical doctors of the
  clinic
• Collection consisted of the speciality of the
  clinic
• More journals than monographs from 40 to 90
• Collection budget earlier funded by the
  University
• now by the Hospital
• Tasks library duties, secretarial, financial
  management

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PERIOD OF the 1960s-1980s

• Lot of surveys of the University library
  organization
• Conclusion library organization too
  decentralized
• ineffective services
• overlapping aquisition of literature
• The primary goal centralizing the library
  services
• by establishing team libraries
• by centralizing cataloging and aquisition
• by increasing co-operation
• However in the faculty of medicine, no one
  wanted to relinquish the clinical libraries

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PERIOD OF the 1990s 1

• Changes
• In society and in organizations
• IT equipments and electronic resources
• Changes in libraries
• Integrated library system (Linnea)
• More electronic journals
• One-person clinical libraries and TERKKO merged
  in 1999

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PERIOD OF the 1990s 2

• Before the merger
• The very first steps of co-operation between the
  clinical libraries
• meetings
• instructions
• After the merger
• TERKKO-affiliated clinical libraries continued
  their activities
• Part-time work in the main library
• Harmonization of different practices
• Support of the colleagues
• Only library duties

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TASKS

• In the clinical libraries - decentralized
• customer services
• information instruction
• care of collections
• acquisition of monographies journals
• In the main library - centralized
• cataloging
• interlibrary service
• responsibility for the library IT service

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REASSESSMENT

• Staffs
• Position
• Requirement
• Duties
• Working location
• Different library cultures
• Job sharing

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FACTORS FOR SUCCESS

• Studies of library science information
• A long employment and knowledge of clinical work
• Possibility to concentrate on certain duties
• Attitude
• Activity
• Team leader

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PROS AND CONS

• For one-person librarian
• To have professional education
• To concentrate strictly on library duties
• To work in two libraries you may not have time
  enough
• For medical departments
• Better and more extensive library services
• The Internet will substitute for personal
  contacts Hlki1, Hlnai
• For main library
• With the clinical librarian, prospect to the
  needs of the clinics
• Multifaceted know-how

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THE ROLE OF THE LIBRARY DIRECTOR

• Adaptation of the needs of the clinics to the
  library practices
• Open discussion and communication with different
  sides
• Desires
• Demands
• Scope for actions and decisions
• Observation of our diverse situation

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FUTURE 1

• If the clinic wants to run a library, it needs
• Referens library
• Printed key journals
• Active connection to the main library and IT
  systems
• A full time or a part-time librarian
• collection of the hospital library still
  available to the whole campus

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FUTURE 2

• If the clinic does not want to run a library, it
  needs
• Up to date IT systems and connections of library-
  and information services
• Instructions and courses in library services
• A librarian as a contact person in a library

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