Virginias Educational Information Management System EIMS

1
Virginias Educational Information Management
SystemEIMS

• The Council on Virginias Future
• July 15, 2005

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Background

• Virginia Student Information Systems
• Technology Infrastructure
• Data Driven Decision-making
• Accountability
• No Child Left Behind
• National Trends
• EIMS

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K-12 Education Data Domains
Division
Finance
School

• Expenditures
• Revenue
• Grants

Staff
Student

• Status
• Demographics
• Achievement
• Discipline

• Licensure
• Demographics
• Assignments

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Growing Student Data In Virginia
Teacher
Transcript
Link
Link
Student
Higher Ed
Capture Course Enrollment
Adopt Transcript Standards
Institutionalize Identifiers
Build Technical Capacity
Adopt Data Standards
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What is EIMS?

• A 10-Year Effort!
• State Testing Identifier for Each Student
• Disaggregated State Assessment Data
• For each subgroup
• For each grade
• For each subject
• For each test
• For each reporting category
• Longitudinal Student Information
• Follow progress of an individual student over
  time
• Additional Information Planned
• Other Assessments, Verified Credits, Transcripts

We are wrapping up year 1 of a 10-year effort
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EIMS Goals

• Meet reporting requirements
• State
• Federal
• Redirect time toward instruction
• Monitor progress toward goals
• Closing achievement gaps
• Accountability ratings
• Individual student progress
• Timely, high-quality data
• From a single source
• In a meaningful format

Accountability
Strategic Decision Support
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EIMS Background Decentralized, Unverifiable,
and Expensive

• NCLB illuminates need
• Close achievement gaps
• Disaggregated student data
• Complex school ratings
• Annual testing
• Monitor individual student progress
• Status Quo
• Decentralized systems
• Lack of standardization
• No statewide student identifier
• Poor data quality

Virginia and other states struggle to meet NCLB
requirements
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EIMS Today Meeting Business Needs

• Student-level reporting
• Consolidating multiple requirements
• Agreed-upon standards
• Incorporated into division systems
• Web-based initiative laid groundwork
• Technology infrastructure in place
• Web-based, easy, and secure
• Canned and ad-hoc reports
• Multiple years of state assessment data
• Available to all divisions and schools
• Offering professional development

Virginia is a leader among states.
Virginia adds value by introducing strategic
decision support
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EIMS Today Behind the Scenes

• Relatively easy transition
• Advisory groups
• Focus groups
• Birds of a Feather sessions
• Acceptance testing
• PEM Rapid Response Team
• Significant work by school divisions
• Data and Testing staff participating
• Submitting student data
• Receiving testing identifiers
• Reporting data

Virginia school divisions have been an integral
part of EIMS system development
School divisions have invested time and resources
to see that EIMS is a success.
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Year 1 Accomplishments

• 4 Years of SOL Data for all Subjects
• 2000-2001 through 2003-2004
• Preliminary SOL Data for 2004-2005
• Available late June
• Student-level Results
• All Divisions have a Project Manager
• Communicates EIMS Progress in Division
• Submits Student Demographic Data to EIMS
• Creates EIMS Accounts for Division Staff
• All Divisions have received State Testing
  Identifiers
• All Divisions have received Training

Access to EIMS is granted locally.
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EIMS Realization of Benefits

• Meet state and federal requirements
• Timely information
• Simplified reporting
• Achieve cost efficiencies
• Focus time on instruction
• Improved data quality

Educators have an opportunity to use data to
inform instruction rather than focus on
accountability reporting.
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EIMS Realization of Benefits
Assessment
EIMS closes the loop on the educational
information lifecycle, providing tools to analyze
student performance.
Instruction
Accountability
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EIMS An Example of Efficiencies
EIMS

• Before

After
132 School divisions map SOL testing data into
their information systems.
EIMS eliminates the need for redundant work. Log
on and query!
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EIMS An Example of Efficiencies
How many SOL tests were taken in 2004?
EIMS

• Before

After
The answer is available in less than 10 minutes.
No programmer necessary.
A programmer is scheduled to write a special
query.
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EIMS An Example of Efficiencies
Are my students ready for Geometry?
EIMS

• Before

After
The longitudinal base being built today will
enable teachers to have this information before
school begins.
Teachers spend the first few weeks of school
assessing their students skill levels.
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EIMS Tomorrow Room to Grow

• Adopting national data transmission standards
• Real-time data submission
• No human intervention
• Longitudinal analysis
• Individual student growth
• Graduates
• Dropouts
• Assessments
• Links to other data systems
• Electronic transcripts
• Other divisions
• Community Colleges and other Higher Ed
  institutions

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EIMS

• Thank You