Human Resources Information System HRIS

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Human Resources Information System(HRIS)
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This Presentation Will Show You

• How to access the system
• How to view your Personal Information
• How to view your Payroll and Compensation info
• How to view your Benefits
• How to request paid time off
• Payday calendar
• How to record hours worked
• How to get help and more information
• Next steps

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About This Presentation.

• This presentation contains information about HRIS
  (Human Resources Information System)

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Some Quick Definitions

• HRIS Human Resource Information System the
  replacement for HRMS (Human Resources Management
  System)
• Exempt - Those employees who are paid an annual
  salary
• Non-Exempt Those employees who are paid hourly.
• Employee Self Service (ESS) the portal where
  you access your data in HRIS.

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Accessing the System
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To access Info About HR
Available from any internet connection!
http//www.asu.edu/hr
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To access Info About HRIS
Available from any internet connection!
http//hris.asu.edu/
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Employee Self Service Portal Access
You can get to the portal from the HR website,
the HRIS web site or by typing in the URL
http//www.asu.edu/interactive/
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Accessing Your Personal Information
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Your Personal Information

• You can update your personal Information online,
  24/7 from any computer that can reach the
  internet.
• When you make a change, it is changed globally
  and in real time all ASU systems that are
  connected to PeopleSoft are updated.

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View and Update Your Information
From the Eportal -gt Click on Self service, then
Personal Info
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View Your eProfile
Change your data by clicking on the Change
buttons.
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View and Update Your eProfile
In each screen, you can change, add, delete and
save your changes.
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Payroll and Compensation
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Whats new?

• You will be able to see pay information on-line.
• View checks and advices online
• Make changes to W-4 forms (non-resident aliens
  excluded)
• Request direct deposit

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Payroll and Compensation
From the Eportal -gt Click on Self service, then
Payroll and Compensation
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Payroll and Compensation
Employee Self Service -gt Payroll and Compensation
-gt View Paycheck
If you view the information here.
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Payroll and Compensation
Employee Self Service -gt Payroll and Compensation
-gt View PaySlip
If you have Direct Deposit, your payslips can be
viewed and printed here. Pay slip (advice)
you can come here to print them at will. They
will not be mailed.
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Payroll and Compensation
Employee Self Service -gt Payroll and Compensation
-gt Direct Deposit
Here you can easily edit your direct deposit
settings.
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Payroll and Compensation
Employee Self Service -gt Payroll and Compensation
-gt W4 Tax Information
Your W-4 changes are easily made online.
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Why are we Changing to ePay?

• With this automated system you have access
• From any computer that is connected to the
  internet
• Any time day or night
• Changes are real time (no delay) and are changed
  in every system that is connected to PeopleSoft.

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Benefits
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Benefits

• A future change
• January 2008 for Qualified Life Events changes
• In the interim, any benefit change requests will
  continue to be done via hr/forms
• Declaration for Change Form
• Leave of Absence Form

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Declaration of Change
Benefits

• www.asu.edu/hr/forms
• Declaration of change form

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Leave of Absence Form
Benefits

• www.asu.edu/hr/forms
• Request for Leave of Absence

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Benefits

• Benefits are effective now
• Premiums will be withheld each pay date
• 26 pay periods for employees being paid year
  round
• Less pay dates for employees on 8-, 9-, or
  10-month pay schedules
• Additional pre-collected benefits deductions to
  cover the summer months will be withheld
  beginning January of each year.
• Dependent information and beneficiary
  information is viewable online.
• Dependent info and beneficiary information is
  updatable in Open Enrollment, next opportunity
  will be January.

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Requesting Paid Time Off
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Requesting Paid Time Off

• Requesting Paid Time Off (vacation or sick days)
• Exempt (Salaried) employees will use the online
  time sheet.
• Non-Exempt (Hourly) employees will follow
  directives set by each department, or fill out a
  paper form available at www.asu.edu/hr/forms and
  turn it in to the Department Time Admins.
• Department Time Admins will enter requests in the
  online time sheet.

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Requesting Paid Time Off

• The online time sheet offers these benefits to
  everyone
• Future Entries of Paid Time Off Accepted
• Verification of Paid Time Off Requests Against
  Accrual Balances
• FLSA Compliance

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Requesting Paid Time Off - Exempt
Employee Self Service -gt Time Reporting -gt Report
Time -gt Web Clock
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Requesting Leave for Hourly
Request for paidTime off

• www.asu.edu/hr/forms

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Pay Date Calendar
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Change to the Pay Date Calendar

• ASU will be processing all pay on a bi-weekly
  lagging pay system just as other Arizona
  Universities and Arizona state departments do
• If you get paid TWICE a MONTH (Semi-monthly or
  SM), you will be paid EVERY OTHER WEEK (Bi-weekly
  or BW).
• 26 pay checks
• Annual pay doesnt change
• Each pay check will be slightly smaller (there
  are two more paychecks in each year!).

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Change to the Pay Date Calendar

• Automatic deposit will roll over automatically.
• The new pay date calendar is a lagging week
  schedule, which allows for corrections prior to
  pay check delivery.

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Change to the Pay Date Calendar
Lagging Week System
Paycheck here
Week 1
Week 2
Week 3
Week 4
Is for these two weeks
Lagging Week
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View the Pay Date Calendar
Access the HRIS website and click on the Payroll
and Payday Calendars link under the TOOLS
APPLICATIONS heading.
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Why Change the Pay Date Calendar?

• By converting everyone to the same schedule, ASU
  reduced the payrolls to 26. This simplifies the
  system and reduces cost, and increases accuracy.

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Record Time
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Record Time for Hourly Employees

• Hourly (non-exempt) employees will record their
  time using their timesheet or departmental
  method.
• At the end of each pay period, the Department
  Time Administrator will run a process to convert
  your Recorded Time into payable time, applying
  University policy and FLSA rules.

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Why Record Time for Hourly Employees?

• Ensures FLSA compliance youre being paid
  according to the fair labor standards act!
• You will receive overtime, comp time when you
  should.
• There will be an accurate reflection of your time
  worked.

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Department Time Administrator

• Any time the time recorded is changed, you need a
  signed form
• Then the department admin will be able to update
  your time record.
• Go to HR forms look for Time Adjustment Form
• Departments must keep signed, approved
  documentation on file. (audit trail)

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Where to Get Help
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Where to get more info

• www.asu.edu/hr
• www.asu.edu/hr/askhr/
• Call the Office of Human Resources (OHR) help
  desk [phone]

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Next Steps
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Next Steps

• If you are Hourly (non-exempt) Discuss with your
  manager and department the details of how you
  will record your time.
• Identify your Department Time Administrator.
• Review the auto withdrawals from your
  direct-deposit account.
• Encourage co-workers to go to the HRIS site for
  the latest information about HRIS.

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• This brings us to the end of this presentation.
• Thank you!