Occupational Therapy System Analysis

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Occupational Therapy SystemAnalysis

• Law Kam Kuen (Kenny) 8
• Wong Tsz Fung (Fung) 18
• Ng Kin Chung (Roy) 13
• Lim Hon Yeung (Horst) 11
• Lam Kam Piu 9

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Introduction

• The Occupational therapy Department
• computerize part of the system for them
• The system is now divided into two phase
  development.
• This is a Phase One Analysis.

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Introduction

• Analysis content
• Updated requirement
• Logical data flow Diagram
• Entity-Relationship Diagram
• Data description
• Function description

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Updated Requirement

• PHASE ONE
• Mainly develop a software for therapist doing
  assessment, input and manage the assessment
  result data with PDA and PC
• PHASE ONE exclude
• System of managing patient personal data.
• Reserving or planning the time of patient
  assessment task.
• Other management functions.

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Requirements included in PHASE 1

• Process for therapist to download and view
  assessment form in PDA.
• Process for therapist writing assessment result
  in the PDA.
• Process for therapist to update the assessment
  result to PC database.
• Process for therapist to view patient assessment
  result data.
• Process for generating and printing summary.

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Additional requirements included

• Process for Design and produce assessment.
• Develop a tools in PC side system
• For therapist to design a new assessment question
  form
• Modify old assessment form
• Edit the assessment result or mark calculation.

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Additional requirements included

• Process for manage the data storage in PDA side.
• Delete the unneeded assessment form
• Delete the unneeded patient data or assessment
  result.

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Additional requirements included

• Process for backup the database in PC side.
• Backup and move the old or inactive data stored
  in PC database
• Done in suitable period to control space and
  improve efficiency

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Updated required environment

• Database
• Microsoft Access 2000

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Basic work flow include in Phase 1
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Data Flow Diagram
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Context Diagram for the OT system
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Diagram 0 for the OT System
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Diagram 1,detail of PC side system
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Diagram 2, detail of the PDA side system
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Entity relationship diagram
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ASSESSMENT
ASSESSMENT_SUMMARY
RESULT_HEADER
QUESTION
RESULT_DETAIL
QUESTION_TYPE
GROUP
SUMMARY
SELECTING_ANSWER
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Data dictionary
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Entity name ASSESSMENT Entity description This
entity represents an assessment form. Each
assessment form has a assessment ID and
assessment name.
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Entity name ASSESSMENT_SUMMARY Entity
description This entity represents different
summaries (comments) for different total mark of
a assessment. For example, if the total mark is
70, the comment is good. The comment is up to
user.
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Entity name QUESTION Entity description This
entity represents each question within an
assessment form.
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Entity name SUMMARY Entity description This
entity represents different summaries (comments)
for different mark of a question. For example, if
the mark is 4, the comment is fair. If the mark
is 7, the comment is good. The comment is up to
user.
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Entity name QUESTION_TYPE Entity
description This entity represents the type of
question. It can be a true/false question or a
question need ed to assign a mark. This is entity
distinguishes different type of question.
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Entity name GROUP Entity description This
entity represents which group are the questions
in. For example, in as assessment form, question
1 to 4 are about calculation, question 5 to 7
are about abstract thinking.
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Entity name SELECTING_ANSWER Entity
description This entity represents the anwers
allowed occupational therapist to select in the
selecting answer question(radio button). Each
answer represents a mark.
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Entity name RESULT_HEADER Entity
description This represents the result of an
assessment.
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Entity name RESULT_DETAIL Entity
description This entity represents result(mark)
of each assessment question.
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1.1 Produce assessment form

• Function Descriptions
• This process is provided for occupational
  therapists to produce their hospital new
  assessment forms.
• Elementary Process Description
• For this process the system will provide a
  interface for user to design their assessment
  form
• After that, the system will verify the assessment
  format and the type of answer whether is valid,
• If all the validation is OK, a new a assessment
  form will be produced, and stored in the
  assessment database

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1.2 Hostync Data with conduit

• Function Descriptions
• This process is a Two-Way Synchronization
  "Conduit" that enables occupational therapists to
  synchronize their databases between their Palm
  OS powered handheld and the Windows desktop.
• Now all changes to the same database, down to the
  record level, on either the handheld or desktop
  are merged together when running this HotSync
  operation

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1.3 Generate and print summary

• Function Descriptions
• This process is to generate and print the
  assessment report based on the that assessment
  form which is designed by the user
• After the Palm OS stored all the required
  assessment results, occupational therapists
  windows hotsync the results to the Windows
  Desktop system
• Then the occupational therapists can operate this
  process to print out the assessment report and
  summary for doctors to review

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1.4 Maintain assessment form

• Function Descriptions
• This process allows occupational therapists to
  modify the assessment form after is is created.
• User can add new questions, remove some questions
  of the assessment form, or change the assessment
  format if necessary.

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1.5 Find assessment result record

• Function Descriptions
• This process is to searching the database record
  and find out the required assessment result for
  the user to review
• User only need to enter one of some key words,
  for example the patients name, and the result
  records will be listed for the user to choose
  which one are they specified/wanted

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1.6 Review assessment result

• Function Descriptions
• This process is to review the assessment result
  which is searched from the database in the
  process 1.5 (Find assessment result record) and
  displayed the result in the monitor.

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1.7 Modify assessment result

• Function Descriptions
• This process may not be usually used, but also
  needed for the occupational therapists to
  correct/(modify) the assessment results after the
  diagnosis.

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1.8 Backup database

• Function Description
• This process is to backup current assessment
  record

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1.9 Restore database

• Function Description
• This process is to restore the assessment result
  from the backup database to current assessment
  database when the current database is broken

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2.1 Store assessment form

• Function Descriptions
• This process is to converse the assessment forms
  format which hotsync from PC which can store in
  database

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2.2 Find assess form record

• Function Descriptions
• This process is to allow the occupational
  therapist to retrieve the assessment form , and
  delete the assessment form when the occupational
  therapist want

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2.3 Retrieve assessment form

• Function Descriptions
• This process is to converse the assessment forms
  format for palm to display

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2.4 Display assessment form to screen

• Function Descriptions
• This process is to display the assessment forms
  format processed to the occupational therapist

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2.5 Delete Assessment Form

• Function Descriptions
• This process is to delete the assessment form
  which determine to delete by the occupational
  therapist

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2.6 Enter Diagnosis Information

• Function Descriptions
• This process is to converse the diagnosis
  information entered by occupational therapist to
  the format which database can store

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2.7 Retrieve assessment result

• Function Descriptions
• This process is to converse the assessment
  results format for hotsync the information to
  the PC

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2.8 Store assessment result

• Function Descriptions
• This process is to converse the past assessment
  results format for the database for each time of
  hotsync

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2.9 Find assess form record

• Function Descriptions
• This process is to allow the occupational
  therapist to retrieve the assessment result , and
  delete the assessment result when the
  occupational therapist want

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2.10 Review assessment result

• Function Descriptions
• This process is to converse the assessment
  results format for palm to display

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2.11 Modify Assessment Result

• Function Descriptions
• This process is to converse the diagnosis
  information modified from the occupational
  therapist in the format that can store in the
  database

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2.12 Manual Delete Record

• Function Descriptions
• This process is to delete the assessment result
  which determine to delete by the occupational
  therapist

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2.13 Auto Delete Record

• Function Descriptions
• This process is to delete the assessment result
  in the database for any delete signal

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THE END