Roles

1
Roles Responsibilities of National Officers
2
Roles and Responsibilities
Duties of Officers

• An officers first priority is to SERVE THE
  MEMBERSHIP!
• Passion is the love of turning being into action.
  It fuels the engine of creation. It changes
  concepts to experience. Passion is the fire that
  drives us to express who we really are. Never
  deny passion, for that is to deny Who You Are and
  Who You Truly Want to Be!
• Conversations with God, Book I (Neal Donald
  Walsh)

3
Roles and Responsibilities
National Board of Directors

• Article III, Section 2, shall be
• Board of Directors shall determine the policy
  of the organization and has authority to
  undertake all appropriate actions requiring
  national attention and may exercise all powers
  specifically conferred or implied in the National
  Constitution of Blacks In Government.

4
Roles and Responsibilities
National Board of Directors consist of the
following

• Two Directors (elected by each region)
• National President
• National Secretary
• National Treasurer

5
Roles and Responsibilities
National Board of Directors

• Have Fiduciary Responsibility
• Determine the Policies of BIG
• Have authority to undertake all appropriate
  actions requiring national attention
• Supervise the National Election Process
  including disputes
• Reports to the membership
• Determine the date, time and place for the Annual
  National Training Conference and Delegates
  Assembly
• Approve duties and salaries of paid staff and
• Receive reports from Regional Directors of
  activities within their regional councils.

6
Roles and Responsibilities
National Board of Directors Committees

• Awards
• Develops policy for BIG Prestige Awards, BIG
  Memorial Wall, Life Gold Plus Memberships,
  Present Chapter Chapters, and Elite Chapters
  recognitions.
• Constitution and Policy Constitution
• Reviews all proposed amendments to the National
  Constitution proposed Resolutions and presents
  to BODs recommendation to Delegates Assembly
• Updates National Constitution with approved
  amendments and
• Reviews all requests for interpretation of the
  National Constitution and makes recommendation to
  the BOD.
• Constitution and Policy Bylaws
• Reviews all new chapter requests for charter
• Reviews all revised Chapter and Regional bylaws
  and make recommendation to the BOD and
• Ensures the Chapter Start-up Kits are current and
  updated.

7
Roles and Responsibilities
National Board of Directors Committees

• Financial Advisory Oversight
• Develop Policy for the management of the
  organizational funds
• Reviews all National budget requests
• Present recommendations to the BOD during budget
  approval process
• Reviews all financial documents
• Coordinate with the National Standing Financial
  Committee the independent Auditor to ensure
  timely and accurate reporting of BIGs financial
  activities.
• Conducts feasibility studies for fund raising
• Personnel
• Reviews all paid staff position descriptions and
  make recommendations for updates as necessary
• Makes recommendations to the BOD for approval of
  salaries
• Develops, publishes and updates, as required an
  office staff Personal Manual
• Serves as a liaison between the salaried staff
  and the BOD

8
Roles and Responsibilities
National Board of Directors Committees

• Program Oversight
• Develops criteria for all national programs and
  makes recommendation to the BOD
• Reviews and track activities of the programs and
• Ensures that all programs are consistent with
  BIGs goals and objectives and make
  recommendations to the BOD as required.
• Strategic Planning
• Develops the National Strategic Plan and oversees
  the implementation and
• Responsible for updating the plan as goals are
  met and new goals are established.
• Time Place/Delegates Assembly
• Develop the policy and criteria for the National
  Training Conference and Delegates Assembly
• Supervises the National Elections and serves as a
  liaison between the BOD and Delegates Assembly
• Reviews the minutes of the Delegates Assembly and
  ensures the BOD addresses the motions and
  concerns/issues of the Delegates and
• Performs other duties as described in Policies
  133 and 133-A pertaining to Site Selections for
  the National Training Conference

9
Roles and Responsibilities
National Executive Committee
In accordance with the National Constitution,
Article VI, Section 2 The Elected Officers are

• President
• Serves as the Chief Executive Officer
• Presides over meetings
• Ex-officio member of all committees (except
  Nominations and Elections)
• Presides over all votes
• Protects the assembly from frivolousness
• Decides on questions of order
• Countersigns checks and other legal or other
  financial documents
• Appoints committee chairs and other officers
  where constitutionally mandated and
• Provides positive motivation and morale for
  membership and officers.
• Executive Vice President
• In the absence of the President, or in the event
  of disability, the Executive Vice President
  assumes the function of the President
• Serves as the Regional Liaison and
• Other duties as assigned by the President.

NOTE In the case of resignation, removal or
death of the President, the Vice President
AUTOMATICALLY becomes president for the unexpired
term, unless the By-laws expressly call for a new
election. The other Vice Presidents
automatically move up as well, with a vacancy at
the lowest ranking Vice President.
10
Roles and Responsibilities
National Executive Committee
In accordance with the National Constitution,
Article VI, Section 2 The Elected Officers are

• 1st, 2nd, 3rd Vice Presidents
• In ranking order, shall perform all the duties
  and functions of the President, in the absence or
  incapacitation of the President and Exec. Vice
  President
• At the National level each Vice President is
  assigned as the focal point for
  Federal/State/Local Government and
• Other duties as assigned.
• Secretary
• Recording Officer of the assembly
• Is custodian of records and minutes of meetings
  and proceedings
• Signs all certified copies of Acts of the
  society
• Maintains the organizational seal and affixes to
  all contracts and other instruments and
• At the National level countersigns with the
  President on all requisitions for disbursement of
  funds.
• Corresponding Secretary
• Responsible for maintaining all organizational
  correspondence

11
Roles and Responsibilities
National Executive Committee
In accordance with the National Constitution,
Article VI, Section 2 The Elected Officers are

• Treasurer/Chief Financial Officer (CFO)
• Serves as the CFO
• Produces and issues financial reports for the
  organization
• Collects dues and
• Countersigns along with the President or Vice
  President all funds disbursements.
• Assistant Treasurer
• Maintains a record of all financial members
• At the National level verifies chapter strength
  at the National Delegates Assembly
• At the National level verifies Tax ID status of
  all chapters within BIG and
• Assumes the duties of the Treasurer if absent or
  incapacitated.

12
Roles and Responsibilities
Appointed Officers

• Parliamentarian
• Serves as the principle advisor to the chair
  regarding conduct of the assembly.
• Gives parliamentary opinions on request.
• Other than secret ballot, should not vote on any
  matters before the assembly.
• Historian/Librarian
• Maintains a narrative account of the
  organizations activities.
• Maintains the organizations official historical
  records and documentation (custodian of
  historical data and artifacts).
• Collects all books and other written material for
  the organization and maintains an archive
  (curator or records).

• Note Appointed officers serve at the pleasure
  of the President and his/her administration and
  are subject to replacement or recall without
  constitutional due process of elected officers.

13
Roles and Responsibilities
Appointed Officers

• Chaplin
• Leads invocations, prayers, benedictions for
  meetings and other events and
• Counselor to members.
• Sergeant-At-Arms
• Assist in preserving the order of the chair
• In large assemblies directs ushers
• Handles physical arrangements of assembly
• In legislative or public bodies, administers
  fines, penalties, warrants and notices and
• Removes disorderly members if requested by the
  assembly

• Note Appointed officers serve at the pleasure
  of the President and his/her administration and
  are subject to replacement or recall without
  constitutional due process of elected officers.

14
Roles and Responsibilities