Cost Sharing on Sponsored Projects

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Cost Sharing on Sponsored Projects

• Dick Seligman
• Tracey Fraser

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Overview

• Policy
• Procedures
• Examples

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Whats the Policy?

• Committed cost sharing on a sponsored project is
  a binding obligation that must be satisfied in
  accordance with the sponsors requirements
• Offer cost sharing only when required by the
  sponsor
• http//atc.caltech.edu/Finance/pa_policies.htm

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Types of Cost Sharing

• Committed
• Must be tracked, documented, and in some cases,
  reported
• Uncommitted
• Does not have to be tracked or recorded

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Sources of Cost Sharing

• Cash
• the commitment of unrestricted Institute funds
  made available in support of a project e.g.
  faculty effort (include associated fringe
  benefits and indirect costs)
• Third Party Contributions
• E.g. donation of equipment from manufacturer and
  funding commitments from sub-recipient
  institutions (include indirect costs that would
  have been applicable if the item were charged
  directly to a grant or co-operative agreement)

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Federal Requirements

• Do not use federal funds
• Use only once
• Costs must be verifiable, necessary, allowable
  and reasonable for the award on which they are
  being claimed

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Committed Cost Sharing Worksheet

• Prepared by OSR
• Distributed electronically
• PI review, verification and certification

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What is the Procedure?

• Proposal stage
• Divisional Approval Form (DAF)
• Award and initiation stage
• Award summary
• Committed Cost Sharing Report Worksheet
• Post Award stage
• Monitoring
• Sponsor reporting
• FA rate

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Roles Responsibilities

• PI
• Division
• Office of Sponsored Research
• Project Accounting
• Cost Studies

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Examples

• Equipment cost-sharing
• Faculty effort

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Questions?