STUDENT DATA

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STUDENT DATA

• Now on K Fulltime/MsProject2005/IT_Management/Uni
  t_04/Student Data

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Managing resources

• Unit objectives
• Use the Change Working Time dialog box to create
  a base calendar for a project
• Use the resource sheet to create a resource pool,
  assign resources to tasks, and create a task
  calendar
• Enter resource costs in Resource Sheet view and
  use the Cost table in Gantt Chart view

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Topic A

• Topic A Creating base calendars
• Topic B Working with resources and calendars
• Topic C Working with resource costs

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Base calendars

• Every project is linked to a base calendar
• You create a custom base calendar to incorporate
  company holidays and working times into the
  project schedule
• All tasks are scheduled according to the dates on
  the base calendar to which the project is linked

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Creating a new base calendar

• Choose Tools, Change Working Time

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Change Working Time dialog box
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Creating a new base calendar

• Click New and enter the calendar name Company A
• Select Create New Base Calendar
• Click OK (now working on Company A Calendar)

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Creating a new base calendar

• Company A is on a 4 day workweek. Specify working
  time for the working days Click the column
  heading for Monday (highlights whole column) and
  on the right side, select non-working hours.
  Click OK
• To double check, Tools, Change Working Hours

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Creating a new base calendar

• Choose Project, Project Information
• Select drop down box for Calendar, and select
  company A. Click OK.
• Enter new task Lay Foundation, duration 10
  days.
• Notice it spans 10 working days.

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Topic B

• Topic A Creating base calendars
• Topic B Working with resources and calendars
• Topic C Working with resource costs

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The resource pool

• Is a list of resources needed to complete a
  project
• Two types
• Work resources perform work on a task (people and
  equipment)
• Material resources are the things needed to
  perform work on a task (paint, wood, fuel)

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Creating a resource pool

• View, Resource Sheet.
• Name George
• Type Work
• Initials GG
• GroupIT
• Std Rate 50/hr
• Overtime Rate75/hour
• Calendarstandard

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Creating a resource pool

• Name Mary
• Type Work
• Initials MB
• GroupIT
• Std Rate 50/hr
• Overtime Rate75/hour
• Calendarstandard

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Creating a resource pool

• Name Cable
• Type Material
• Material labelFibre
• Cost per use150

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Resource calendar

• Contains the information that is specific to a
  resource
• To create a resource calendar
• Select a resource George
• Double click or select tool Resource
  information.
• Activate the Working Time tab
• George only works Tuesdays, Wednesdays and
  Thursdays.
• Make the necessary changes in the calendar
  (Hilite non working days).
• Click OK

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Assigning resources

• To assign resources
• Switch to Gantt Chart view
• Add a task lay cable for 15 workstations, 15
  days.
• Choose Tools, Assign Resources or find on toolbar
  (little people).
• Select cable click Assign. Drop down table
  Units15.
• Select George, Click Assign, 100
• Select Mary ,Click Assign, 25
• Click Close (duration now30 days)

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Assigning a resource to multiple tasks

• Enter new tasks Configure server, 5 days
  Configure switch, 5 days.
• Select both tasks
• Open the Assign Resources dialog box
• Select the resource name George
• (To select multiple resource names to assign to
  multiple tasks, select all resource names (Ctrl
  click))
• Click Assign

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Task calendars

• Used to specify working times that differ from
  the project calendar or resource calendars
• Define exceptions for scheduling individual tasks
  such as equipment maintenance
• Take precedence over the project calendar
• Equal in importance to a resource calendar

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Task calendars

• Create new base calendar
• Tools, Change working time, NEW, name test.
• Change Saturday morning from 9am-3pm to be
  working hours. (Hilite title for Saturday,
  choose non default working time, change to
  9am-3pm). Click ok.
• Notice schedule bar for lay Foundation.
• Double click OR Hilite lay foundation, then
  Project, Task Information.
• Choose the Advanced Tab. Change drop down list
  for Calendar to Test.
• Click on Scheduling ignores resource calendars.
  Click OK.

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Topic C

• Topic A Creating base calendars
• Topic B Working with resources and calendars
• Topic C Working with resource costs

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Types of costs

• Fixed costs
• Remains the same despite adding or removing
  resources
• Variable costs
• Varies with the frequency and amount of time a
  resource is used
• Standard cost
• Overtime cost
• Per use cost

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Types of costs

• View, Resource Sheet, look at costs
• Fixed costs
• None entered yet.
• Variable costs
• Varies with the frequency and amount of time a
  resource is used
• George and Mary
• Standard cost
• Overtime cost
• Cable
• 150 per use

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Using the Cost table

• Switch to Gantt Chart view
• Choose View, Table, Cost (more views)
• For lay foundation under Fixed Cost field,
  enter 15000.
• Notice each task has a cost. If you add a
  project summary line (and adjust format), you can
  see total project cost.

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Unit summary

• Created a base calendar for a project
• Used the resource sheet to create a resource
  pool, assigned resources to tasks, and created a
  task calendar
• Entered resource costs in Resource Sheet view and
  used the Cost table in Gantt Chart view

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Independent Practice Activity

• Exercise is on page of Unit 4-20
• Use file on K Fulltime/MsProject2005/IT_Managemen
  t/Unit_04/Practice Resources
• Answer on K, same place Practice Resources
  Answer