Your Title Goes Here

1
FEDERAL AVIATION SAFETY PROGRAM MANAGEMENT
Mike Miles, GSA Dave Morton, JPATS
2
INTRODUCTION
3
INTRODUCTION

• Todays Objectives

• Review Federal Accident Statistics

• Review Governing Regulations

• Discuss Safety Program Management

• Review Risk Management Concepts

4
Federal Aviation Accident Statistics
2006 General Summary
2006 Accident Summary
Total Reported 17 Fatalities
8 Injuries 11

• Accident Rates
• Agency Owned Operated 2.62
• Agency Owned Contract Operated 5.75
• Overall Rate 4.05
• (8 Helos 7 Airplanes 1 UAS 1 Balloon)

5
Federal Aviation Accident Statistics

• 90 91 92 93 94
  95 96 97
• Acc. 29 20 28 11 18 12 19 16
• Death 8 9 27 2 18
  5 1 8
• Rate 4.17 3.31 5.18 2.03
  3.33 2.52 5.93 3.21
• 98 99 00 01 02
  03 04 05
• Acc. 17 10 22 15 18 7 17 13
• Death 11 0 13 0 4 4
  8 2
• Rate 3.2 2.43 4.67 3.56
  3.62 1.47 3.71 2.99

6
2006 Federal Aviation Accident Statistics

• Federal Agency Accident Trends
• Accidents
  Deaths
• Worst Years 1990-1994 21
  13
• Last 5 Years (2003 to 2006) 14
  6
• Best Year 1999 10
  0

The Trend? Accidents and Deaths are
Decreasing. We still have a lot of work to do .
. .
7
Federal Aviation Accident Statistics

• Industry Statistical Comparison (2006)
• Federal Agencies 4.05
• Part 121 0.61
• Part 135-Scheduled 1.57
• Part 135-Non-Scheduled 2.25
• US General Aviation 6.62
• US Army (Class A-B-C) 9.95

8
Regulations For Managing Government Aircraft
Regarding Federal Aviation, What Regulations Must
Your Agency Follow?

• OMB Circulars A-76, and 126
• Part 102-33 Mgt. of Government Aircraft
• 41 CFR Part 61, 91, 121,135 . . .
• (as applicable)
• NTSB 830

Well touch on some of these, but our focus here
is on 102-33
9
Regulations For Managing Government Aircraft
OMB Circulars A-126, A-76

• 126 Empowers GSA with Federal aviation policy,
  coordination and oversight thru a single office.
• Requires Agency officials to comply with this
  and other OMB circulars to Minimize Costs and
  Improve Mgt and Use of Govt. Aircraft.
• Establishes an Interagency Committee for
  Aviation Policy (ICAP).
• 76 Mandates that the Govt. should not compete
  with the private sector, and it should rely on
  commercial sources of supply.

10
Regulations For Managing Government Aircraft
The BIG Regulation . . . FMR Part 102-33

• Subpart C - Management of Government Aircraft

It Applies to all Federally funded aviation
activities of executive agencies . . .
The Meat and Potatoes
11
Regulations For Managing Government Aircraft

• Management of Government Aircraft

It prescribes everything from Acquiring,
Contracting and Accounting for Use to
Requiring Flight Program Standards for

• Management Administration
• Operations, Maintenance, Training, Safety

It specifically directs the appointment of a
QualifiedAviation Safety Officer (ASO)
12
Regulations For Managing Government Aircraft
Flight Program Standards
Specific to your agencys aviation program.

• Must meet requirements in 102-33
• Must meet or exceed civil or military rules
• Must incorporate and use Risk Management
• Must be written and implemented to include Mgt
  Admin, Ops, Maintenance, Training and SAFETY!

13
Regulations For Managing Government Aircraft
Flight Program Standards
There are requirements and responsibilities
established for specific program personnel.
14
Regulations For Managing Government Aircraft
Agency Head Is Responsible to

• Acquire, manage, and dispose of aircraft as
  safety, efficiently, and effectively as
  possible.
• Document and report numbers, cost, times,
  accidents (FAIRS)
• Ensure aircraft are used only to accomplish
  agency mission (Official Business)
• Ensure all passengers are authorized to travel
  on agency aircraft (Disclosure Form)
• Ensure compliance with A-76, A-126, and this
  regulation

15
Regulations For Managing Government Aircraft
Flight Program Standards

• 102-33.160 - Management/Administration

Must have management structure responsible for
the administration, financing, operation,
maintenance, training, and safety of the
organization. Guidance describing roles,
responsibilities, and authorities of key aviation
program personnel
16
Aviation Safety Program
Why Do We Need An Aviation Safety Program?
17
Aviation Safety Program
To Prevent This From Happening!
18
Regulations For Managing Government Aircraft

• Are you a qualified aviation safety manager?
• 102-33.180 says . . .
• Experienced as a pilot, crewmember, or
• operations/flight program management.
• Graduated from an ASO course (or within
• one year after appointment).

19
Aviation Safety Program
The Fundamentals

• Grounded in a Comprehensive Plan
• Administered By Qualified Manager
• ASO Reports Directly to Agency Head

Anything else wont work well.
20
Aviation Safety Program
21
Aviation Safety Program
Start With The Plan
Purposeful, Clear, Focused!

• To ensure safest possible flight, ground, and
  maintenance operations.
• Fosters awareness and participation by all
  personnel.

22
Aviation Safety Program
Structure and Content
1. Policy Statement
2. Managements Philosophy
3. Goals and Objectives
23
Heres our Example.
24
Aviation Safety Program
Structure and Content
4. Safety Program Overview
5. Duties and Responsibilities
6. Hazard Reporting and Control
25
Aviation Safety Program
Insert An Org Chart
26

• Procedures for reporting unsafe operations to
  senior aviation safety managers (.180(d))
• Hazard Reports
• Aviation Safety Council Minutes
• Accident/Incident Reports

27
Aviation Safety Program
Structure and Content
8. Training
9. Communication
10. Investigations Procedures
28
Aviation Safety Program
In Any Aviation Safety Program Education Is A
Key Element
29
Aviation Safety Program
Training Builds Confidence!
People Dont know What They Can Do Until They
Are Confronted!
30
Aviation Safety Program

• A program for preventing accidents that includes
  Measurable accident prevention procedures
• Pilot check-rides, fire drills, hazard analysis
• System to disseminate accident-prevention info
• Safety Council
• Awards Program
• Safety Training

31
Aviation Safety Program
Structure and Content
11. Emergency Response
12. Assessment/Auditing
13. Safety Council
14. Awards Program
32

• .180 refers you to .445 and .450. It is also
  followed by .185 Responding to accidents and
  incidents
• 102-33.445 and .450 states,
• You must report accidents and incidents to the
  NTSB in compliance with NTSB 830.5 (immediately)
• If reported to the NTSB, you have 14 days to
  report it to GSA
• Any accident that meets the criteria in NTSB
  830 must be reported,
• no matter where it occurred

33

• 102-33.185
• An aircraft accident reporting capability
• An accident/incident response plan modeled after
  the NTSB plan (NOT the pre-accident plan . . .
  )
• Procedures for participating as party to the
  investigation as per NTSB 831.11
• Training in the investigation of aviation
  accidents
• Disclosure Statement? You must have a method
  to disseminate information to the injured,
  injured or deceased persons POCs (listed on the
  manifest) and to their families

34

• A system to collect and report information on
  aircraft accidents and incidents
• .180 refers you to .445 and .450 which states
• You must report accidents and incidents to the
  NTSB in compliance with NTSB 830.5 (immediately)
• If reported to the NTSB, you have 14 days to
  report it to GSA
• Any accident that meets the criteria in NTSB
  830 must be reported, no matter where it occurred
  

35

• A system to collect and report information on
  aircraft accidents and incidents HOW?
• You must report accidents and incidents to the
  NTSB in compliance with NTSB 830.5 (immediately)
• Call your NTSB Field Office
• If reported to the NTSB, you have 14 days to
  report it to GSA
• Call Mike Miles [phone]

36

• Procedure for Reporting Accidents to GSA
• Call your agency POC for aircraft accidents,
  who will then notify GSA
• Call or email GSA and include the NTSB report
  number
• AAIRS is not working. Call GSA to report an
  accident
• An annual report, The 200X Federal Aviation
  Accident and Incident Report, is published each
  year. These POCs and the NTSB provide the
  information that goes into the report.

37
Regulations For Managing Government Aircraft

• 102-33.180 (c) Independent Oversight and
  Assessments
• FMR does not require an inspection program
• However . . .
• ( 102-33.180(c) . . . Use of independent
  oversight and assessments to verify compliance
  with the standards . . . )

38
KISS Keep It Simple!

• Use the ICAP ARMS Documents
• ARMS GUIDE
• ARMS SOP
• ARMS CHECKLIST

39
Regulations For Managing Government Aircraft

• Agency Assessment Program Should
• be managed by the ASO
• include a self assessment (internal), courtesy
  assessment (outside your program but still within
  your agency), and an outside assessment (another
  agency, contactors, or an ARMS)
• be conducted yearly
• be based on the ARMS checklist and modified to
  fit your operation. Include all internal
  standards, FARs, OSHA, local laws/regulations as
  needed, AND the FMR 102-33.

40
Regulations For Managing Government Aircraft

• 102-33.180(b) Safety (Aviation Safety Officer)
• Do you use risk analysis/management to identify
  and mitigate hazards and provide procedures for
  managing risk?
• What is risk analysis and risk management?
• Risk Assessment Worksheet
• Crew Rest Worksheet
• Risk Management Worksheet
• Hazard Inventory Log
• Flight Plan (FAA or internal)
• Mission Approval / Get management involved . .
  .

41
Aviation Safety Program
42
Risk Management
We Must Build and Sustain a Positive Safety
Culture
A set of beliefs, norms, attitudes, roles and
social and technical practices concerned with
minimizing exposure of employees, managers,
customers and members of the general public to
conditions considered dangerous or
hazardous. - James Reason
43

• The Aviation Safety Officer Duties (Summary)
• An ASO should
• Earn the ICAP ASO Certificate/Maintain ASO
  currency, seek out annual training opportunities
• Ensure that your job description is clearly
  written/ establishes your relationship with
  management
• Maintain that relationship with management on a
  daily/weekly basis!!
• Develop a Risk Analysis Worksheet to include
  mission approval authorities, and a Risk
  Management Program

44

• The Aviation Safety Officer Duties (Summary)
• An ASO should
• Have an aircraft accident reporting capability to
  ensure that you comply with the NTSB and GSA
  regulations and be trained in the investigation
  of aviation accidents
• Have an Assessment program
• Should mirror the ARMS Program Use it
• Should be a 3 Year Cycle
• Remember the Disclosure Statement? You must
  have a method to disseminate information to the
  injured, injured or deceased persons POCs
  (listed on the manifest) and to their families

45

• The Aviation Safety Officer Duties (Summary)
• An ASO should
• Procedures for reporting unsafe operations
• Safety Council (quarterly)
• Safety Bulletin Boards
• Safety training (monthly)
• Awards Program
• Apply for the Gold Standard Certificate AND . .
  . follow FMR 102-33

46
What Ive Learned About Accidents
Theyre Caused By

• Hazards - Not Identified
• Hazards - Identified, but Ignored
• Hazards - Identified, but given Low (or No)
  priority that
• resources weren't provided and Corrective
  Action Not Taken!

• Integrity Accountability
• Focus on Standards Monitoring
• Intolerance For Non-Compliance
• Consistent Decisions
• Continuous Communication

Prevented By
47
A Safety Oriented Organization
Strong Leadership
Professional Environment

• Active Risk Mgt.
• Highest Standards
• Accountability
• Emphasis on Safety
• Nothing Unnoticed

• Demand Integrity
• Enthusiasm
• Total Honesty
• Provide Vision
• Set Example

The Role of Your Chief of Flt Ops To Lead and
To Teach
48
The Safety Program Goal
The safest, most effective and efficient Federal
aviation operations.
49
Risk Management
Oh Hell!
50
Risk Management
What is Risk Management (RM)?

• Its a five-step process of identifying and
  controlling
• hazards to protect the organization.
• Its a continuous process applicable to any
  situation and environment.
• The five steps represent a logical, systematic
  thought process from which users develop tools,
  techniques and procedures for applying risk
  management in their areas of responsibility.

51
Risk Management
The RM Concept
Risk Management (RM) is governed by four
principals which are continuously employed
before, during, and after all operations.
They Are.
52
Risk Management

• Accept No Unnecessary Risk Unnecessary risk
  comes without a commensurate return in real
  benefits or opportunities.

• Make Risk Decisions at the Appropriate Level
  Risk decisions at appropriate levels establishes
  clear accountability.

• Accept Risk Only When Benefits Outweigh the
  Costs All identified benefits should be
  compared to all identified costs.

• Integrate RM Into Policies and Planning at all
  Levels Risks more easily assessed / managed in
  the planning stages of any operation.

53
Risk Management
The Process
54
Risk Management
Step 1. Hazard Identification
Identify as many hazards associated with the task
or operation as possible. A hazard can be
defined as any real, existing, or potential
condition that may cause degradation, personal
injury or death to personnel, or damage to or
loss of equipment or property.
55
Risk Management
Step 2. Risk Assessment

• The application of quantitative or qualitative
  measures to define potential loss and costs
  based upon probability and severity of loss from
  exposure to a hazard.
• Process results in a Risk Assessment Code (RAC)
  which is an alphanumeric expression to describe
  the overall risk of a hazard.
• RACs are easily derived from simplified matrix
  of probability versus severity of the hazard.
• A Risk Assessment describes what could
  reasonably be expected to occur in the future
  regarding a particular hazard.

56
Risk Management
Probability
RACs From Matrix
57
Risk Management
Step 3. Develop Controls and Make Decisions
Develop control measures that eliminate the
hazard or reduce its risk. As control measures
are developed, risks are re-evaluated until the
residual risk is at a level where the benefits
outweigh the cost. The appropriate authority
makes the decision
58
Regulations For Managing Government Aircraft
59
Risk Management
Step 4. Implement Risk Controls
Select and put into practice the most suitable
controls to eliminate the hazards or reduce the
risks.
A large part of implementing risk control
measures is informing the personnel affected by
or using the system of the risk management
process and subsequent decisions.
60
Risk Management
Step 5. Hazard Identification
Supervise / Monitor / Evaluate

• Once controls are established, the process must
  be periodically reevaluated to ensure that they
  remain effective.
• If the circumstances change over time, the
  controls may be rendered ineffective or may even
  present a new risk!

This step is where most organizations stumble!
61
Regulations For Managing Government Aircraft
Life is tough, but its tougher if youre
stupid!
Sergeant John M. Stryker, USMC Sands of Iwo Jima
62
(No Transcript)
63
(No Transcript)