Title: Presentation to the
1Department of Public Service and Administration
- Presentation to the
- Portfolio Committee
- 12th October 2007
2Outline of presentation
- Vision and Mission
- Overview of DPSA Programmes
- Strategic Outputs for 2006/07
- Programme performance 2006/07
- HR Performance and indicators
- Budget allocation and financial performance
- Concluding remarks
3Vision and Mission
- Vision Global Leader in Public Service
Excellence - Mission
- Supporting the Minister in leading public service
transformation - Providing professional advice and support to
ensure public service excellence - Promoting good governance nationally, on the
African continent and globally
4DPSA Programmes
- 1. Administration
- 2. Integrated Human Resource Management and
- Development (HRMD)
- 3. Management of Compensation (MOC)
- 4. Information and Technology Management (ITM)
- 5. Service Delivery Improvement (SDI)
- 6. Public Sector Anti-corruption (PSAC)
- 7. International and African Affairs (IAA)
- 8. Planning Monitoring and Evaluation (PME)
4
5Strategic outputs2006/07
6Programme 1 Administration
- Leading the Governance and Administration (GA)
Cluster - Effective Finance and Security
- Repositioning of PMD (HR Admin, OD and PM,
Employee LR, EHW OHS) - Consistent Application of Performance Management
System - Review of Risk Management, controls and
governance processes - Community Development Workers (CDW) Programme
7Programme 2 HRMD
- Strategic repositioning of HRM in the public
service - Review of the Public Service HRD Strategy
- HR norms and standards for the Single Public
Service - Sustainable pools
- Gender and Equality Strategy
- Job-Access Disability Strategy
- Employee Health and Wellness Policy Framework
- Greater Involvement of People Living with AIDS
(GIPA) - HR module of the IFMS
- Human Resource Information System
- HR Planning Strategic Framework
- Senior Management Service Review
7
8Programme 3 - MOC
- Management of disputes/legal challenges against
the state as employer - Advice to cross boundary provinces on personnel
matters - Conclusion of multi-year wage agreement
- Implement the remuneration policy
- Review of SMS remuneration dispensation
- Develop occupation-specific remuneration
dispensations for targeted professionals - Implementation of Policy on Incapacity Leave and
Ill-health Retirement (PILIR) - Review of current leave dispensation
- Advice on job evaluation and grading
- Review of the job evaluation coordination process
- Evaluation of retirement fund arrangements in PS
and LG
8
9Programme 4 ITM
- Deployment of e-IGIS (Inventory of Government
Information Systems) - Evaluate SITA compliance with shareholder compact
- Ensure high government systems availability
- Implementation of Open Source policy and strategy
- Strengthen GITO Council communications
- Website co-existence strategy
- Mobile Track and Trace
- Investigate existing SA government systems
architecture - Development of a back-end integration framework
9
10Programme 5 SDI
- Project management of the Single Public Service
- Policy on public entities
- Guidance to departments on organisational
structures - Development of guidelines on staffing norms
- Implementation of the Access Strategy
- Cascading Batho Pele to Local Government
- Development of Service Delivery Improvement Plans
- Project Khaedu
- Community Development Worker Programme
- Support to the DRC public service census
- Implementation of research agenda
- Projects on capacity assessment
- Learning networks, forums and publications
10
11Programme 6 - PSAC
- Hosting of Africa Forum and Global Forum V on
Anti-corruption - Anti-corruption strategy for Single Public
Service - Anti-corruption communication campaign
- Anti-corruption research
- Support to DRC anti-corruption initiatives
- Assessing the impact of the National
Anti-corruption Framework
12Programme 7 - IAA
- India-Brazil-South Africa Trilateral Forum
- Establish a national chapter of AAPAM
- Establish a SADC governance forum
- Bilateral and multi-lateral exchanges
13Programme 8 - PME
- Support to Presidency on Government-wide ME
System - Implementation of Public Management Watch
14Programme performance 2006/07
15Overview
- The department has delivered on most of its
outputs and preparatory work has commenced in
other areas - In addition to delivering on the outputs the
department has implemented projects emanating
from the July 2006 Lekgotla.
16Programme 2 HRMD
- HR user requirements for IFMS developed
- A sustainable pools programme for accelerating
the development of identified middle managers for
promotion to senior management was developed - A scarce skills framework was developed
- The framework was implemented in selected
departments, including provincial health
departments - The draft Health and Wellness policy framework
was developed and consulted on at the Health and
Wellness Indaba in October 2006 - A capacity building workshop on Health and
Wellness was conducted and a report completed - 90 of departments submitted workplace skills
plans
17Programme 3 MOC
- Personnel Expenditure Review completed and wage
policy developed - Government Employees Medical Scheme (GEMS) was
established with the policy objective of ensuring
adequate, efficient, cost effective and equitable
healthcare coverage to public service employees - An investigation into the public servants
dispensation based in foreign countries was
conducted and a report was submitted to the
Department of Foreign Affairs (DFA) in December
2006 - A review of the Post Medical Retirement and
development of mechanisms to deal with past
discriminatory pension practices are in progress - PILIR implemented in the public service
18Programme 4 - ITM
- Disaster Recovery Plans developed and tested
- The Track and Trace project was implemented in
conjunction with the Department of Home Affairs - The Citizen Relations Portal (CRP) is in the
design phase - Batho Pele e-Gateway portal information available
in all official languages - Cabinet approved Free Open Source Software (FOSS)
in the public service
19Programme 5 - SDI
- Since inception of Project Khaedu, 885 SMS
members have been trained and over 730 trained
officials were deployed to the coalface of
service delivery. - Department completed capacity assessments in key
functional areas of the following departments or
sectors health, education, justice and
constitutional development, trade and industry,
transport, environmental affairs and tourism, and
housing - CPSI on behalf of Dept Public Works facilitated
the implementation of an EPWP learning exchange
20Programme 5 - SDI (cont)
- The 4th annual CPSI Public Sector Innovation
Awards were conferred on the 2nd November 2006 - In partnership with the Da Vinci Institute for
Technology Management and samdi, the Executive
Development Programme in Innovation Management
(EDPIM) was conducted for 40 officials from CPSI
and the Department of Water Affairs and Forestry - Batho Pele Change Management Engagement Programme
and training was conducted for 116 municipalities - An initial draft of the Services and Citizens
Rights Information booklet was completed in March
2007
21Programme 6 - PSAC
- The department, in collaboration with other
departments and the Anti-corruption Co-ordinating
Committee, developed and distributed guidelines
on minimum anti-corruption capacity - Dept successfully hosted Africa Forum and Global
Forum V on Fighting Corruption and Safeguarding
Integrity -
22Programme 7 - IAA
- The DPSA facilitated the establishment of the
Governance and Administration working group
within the India-Brazil-South Africa (IBSA)
trilateral agreement - The Africa Innovation Awards were launched in
December 2006.
23Programme 8 PME
- The Public Management Watch has been implemented
across government - Development and publication of the Human Resource
Utilisation reports - Supported the implementation of the Government
Wide Monitoring and Evaluation System (GWMES)
24Human resource management information 2006/07
25Employment
- As at 31 March 2007, the occupancy rate was 384
(79) out of 486 posts, compared to the same time
last year, which was (77.7) of 386 posts. The
vacancy rate was 21 (102 posts), compared to
22.3 last year
26 Job evaluation
-
- 140 jobs were JEd this year compared to 70 jobs
last year - 41 posts were upgraded and
- 2 posts were downgraded
- Balance were newly created posts or the grade was
retained - The upgrading affected the posts of 26 employees
- 11 Females and
- 15 Males
- The salaries of 8 employees exceed the grades
determined by JE. Four Males and Four Females, 5
Black and 3 White employees. This was done in
terms of the Regulations either to attract or
retain staff.
27Employment changes
- The annual turnover rate was 22.3
- A total of 153 people were appointed and 67 left
the department during this period
28Employment changes
- Reasons why employees leave
- Resignations (22)
- Contracts expired (23)
- Discharged due to ill health (2)
- Dismissal for misconduct (2)
- Promotional transfers to other government
departments (18)
29Employment equity
- Background TARGETS AND STATUS AS AT 31
MARCH 2007 - 2007 Target for Women in SMS (48) status 47.1
- 2007 Target for Blacks in SMS (80) status
70.1 - 2007 Target for Women on L9-L12 (50) status
53 - 2007 Target for Blacks on L9 L12 (73) status
81 - RACE AND GENDER PROFILE OF 384 FILLED POSTS
30Performance rewards
- 99 (33) employees received performance awards
- 91 (30.3) on levels 1-12
- 8 (2.7) on Senior Management Service Level
31Foreign workers
- Two employees are foreign workers, one at SMS
level and one in MMS
32Leave
- Sick leave
- 233 employees used 1089 normal sick leave days,
within the first year of the 3-year sick leave
cycle - 207 days of incapacity leave were taken by 14
employees all leave supported with medical
certificates - Capped leave
- Total of 170.34 capped leave days were used by 15
employees - Leave payout
- Leave payout for 7 employees, (total R76,583.49)
due to operational reasons - Leave payout for 10 people on termination of
service (total R110,187.58)
33Employee Health and Wellness
- SMS member designated to implement Part VI.E of
the PSR, Ms Brenda Hendricks, Manager People
Management and Development - Qualified practitioner and team promotes an
integrated health and wellness programme in the
department, Wellness Committee in place - Occupational Health and Safety Committee and
Wellness Committee in place holistically deals
with occupational health and safety issues - Policies are reviewed in line with amendments to
PSR - Legal frameworks deal with specific measures of
discrimination - Although the department encourages people to
undergo VCT, no records are kept or required - ME part of comprehensive departmental health and
wellness policy
34Labour relations
- Misconduct, Discipline and Grievances
- 6 misconduct cases
- 1 procurement irregularities
- 1 insubordination
- 1 drunk on duty
- 1 false accusations
- 2 absenteeism
- 20 grievances cases were resolved and 2 still
unresolved - 2 disputes settled and 1 case was dismissed
- 1 employee was suspended
35Skills development
- Of the 698 skills development interventions
identified from the personal development plans of
staff, 173 (45) of the 384 employees received
various types of training, 68 Females and 105
Males
36Financial statements2006/07
37Examination of 2006/07 baseline allocation
Main Cost drivers R000
GEMS 75,000
PILIR 74,649
APRM 25,399
CABeNET 14,017
IPSDP 20,500
Global Forum V 24,000
DRC 15,000
Total 248,565
38Appropriation allocation vs. expenditure
Description 2006/07 R000 2005/06 R000 Increase R000 Increase
Final Appropriation 442,426 187,271 255,155 136.25
Actual Expenditure 429,354 186,567 242,787 130.13
Saving 13,072 704
39Programme Expenditure comparison
40Economic classification comparison
Description 2006/07 R000 2005/06 R000 Increase/ (Decrease)
Compensation 92,528 72,088 28.38
Goods and Services 253,214 106,170 138.50
Transfers 76,197 367 20,662.13
Capital 7,412 7,942 (6.67)
41Consultants (Excluding PILIR)
Description 2006/07 R000 2005/06 R000
Good and services 178,565 106,170
Of which Consultants 51,533 38,868
Consultants as a of GS 28.86 36.61
42Local and foreign aid assistance - expenditure
Name of Donor 2006/07 R000 2005/06 R000
United Kingdom 7,355 13,252
Sweden 5,251 12,581
Commonwealth - 127
GTZ - 146
Total 12,606 26,106
43Departmental Revenue
Description Actual 2006/07 R000 Actual 2005/06 R000
Sale of Goods and Services by department 40 287
Transfer received 8,612 100
Sale of Capital Assets 200 (4)
Financial transactions 50 1,076
Total 8,902 1,463
44Concluding Remarks
- The annual report indicates the major
achievements for the 2006/07 financial year - Where challenges have been identified, strategies
to address them have been put in place - As a Department we are growing from strength to
strength
45