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Supporting the Minister in leading public service transformation ... 2 posts were downgraded. Balance were newly created posts or the grade was retained ... – PowerPoint PPT presentation

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Title: Presentation to the


1
Department of Public Service and Administration
  • Presentation to the
  • Portfolio Committee
  • 12th October 2007

2
Outline of presentation
  • Vision and Mission
  • Overview of DPSA Programmes
  • Strategic Outputs for 2006/07
  • Programme performance 2006/07
  • HR Performance and indicators
  • Budget allocation and financial performance
  • Concluding remarks

3
Vision and Mission
  • Vision Global Leader in Public Service
    Excellence
  • Mission
  • Supporting the Minister in leading public service
    transformation
  • Providing professional advice and support to
    ensure public service excellence
  • Promoting good governance nationally, on the
    African continent and globally

4
DPSA Programmes
  • 1. Administration
  • 2. Integrated Human Resource Management and
  • Development (HRMD)
  • 3. Management of Compensation (MOC)
  • 4. Information and Technology Management (ITM)
  • 5. Service Delivery Improvement (SDI)
  • 6. Public Sector Anti-corruption (PSAC)
  • 7. International and African Affairs (IAA)
  • 8. Planning Monitoring and Evaluation (PME)

4
5
Strategic outputs2006/07
6
Programme 1 Administration
  • Leading the Governance and Administration (GA)
    Cluster
  • Effective Finance and Security
  • Repositioning of PMD (HR Admin, OD and PM,
    Employee LR, EHW OHS)
  • Consistent Application of Performance Management
    System
  • Review of Risk Management, controls and
    governance processes
  • Community Development Workers (CDW) Programme

7
Programme 2 HRMD
  • Strategic repositioning of HRM in the public
    service
  • Review of the Public Service HRD Strategy
  • HR norms and standards for the Single Public
    Service
  • Sustainable pools
  • Gender and Equality Strategy
  • Job-Access Disability Strategy
  • Employee Health and Wellness Policy Framework
  • Greater Involvement of People Living with AIDS
    (GIPA)
  • HR module of the IFMS
  • Human Resource Information System
  • HR Planning Strategic Framework
  • Senior Management Service Review

7
8
Programme 3 - MOC
  • Management of disputes/legal challenges against
    the state as employer
  • Advice to cross boundary provinces on personnel
    matters
  • Conclusion of multi-year wage agreement
  • Implement the remuneration policy
  • Review of SMS remuneration dispensation
  • Develop occupation-specific remuneration
    dispensations for targeted professionals
  • Implementation of Policy on Incapacity Leave and
    Ill-health Retirement (PILIR)
  • Review of current leave dispensation
  • Advice on job evaluation and grading
  • Review of the job evaluation coordination process
  • Evaluation of retirement fund arrangements in PS
    and LG

8
9
Programme 4 ITM
  • Deployment of e-IGIS (Inventory of Government
    Information Systems)
  • Evaluate SITA compliance with shareholder compact
  • Ensure high government systems availability
  • Implementation of Open Source policy and strategy
  • Strengthen GITO Council communications
  • Website co-existence strategy
  • Mobile Track and Trace
  • Investigate existing SA government systems
    architecture
  • Development of a back-end integration framework

9
10
Programme 5 SDI
  • Project management of the Single Public Service
  • Policy on public entities
  • Guidance to departments on organisational
    structures
  • Development of guidelines on staffing norms
  • Implementation of the Access Strategy
  • Cascading Batho Pele to Local Government
  • Development of Service Delivery Improvement Plans
  • Project Khaedu
  • Community Development Worker Programme
  • Support to the DRC public service census
  • Implementation of research agenda
  • Projects on capacity assessment
  • Learning networks, forums and publications

10
11
Programme 6 - PSAC
  • Hosting of Africa Forum and Global Forum V on
    Anti-corruption
  • Anti-corruption strategy for Single Public
    Service
  • Anti-corruption communication campaign
  • Anti-corruption research
  • Support to DRC anti-corruption initiatives
  • Assessing the impact of the National
    Anti-corruption Framework

12
Programme 7 - IAA
  • India-Brazil-South Africa Trilateral Forum
  • Establish a national chapter of AAPAM
  • Establish a SADC governance forum
  • Bilateral and multi-lateral exchanges

13
Programme 8 - PME
  • Support to Presidency on Government-wide ME
    System
  • Implementation of Public Management Watch

14
Programme performance 2006/07
15
Overview
  • The department has delivered on most of its
    outputs and preparatory work has commenced in
    other areas
  • In addition to delivering on the outputs the
    department has implemented projects emanating
    from the July 2006 Lekgotla.

16
Programme 2 HRMD
  • HR user requirements for IFMS developed
  • A sustainable pools programme for accelerating
    the development of identified middle managers for
    promotion to senior management was developed
  • A scarce skills framework was developed
  • The framework was implemented in selected
    departments, including provincial health
    departments
  • The draft Health and Wellness policy framework
    was developed and consulted on at the Health and
    Wellness Indaba in October 2006
  • A capacity building workshop on Health and
    Wellness was conducted and a report completed
  • 90 of departments submitted workplace skills
    plans

17
Programme 3 MOC
  • Personnel Expenditure Review completed and wage
    policy developed
  • Government Employees Medical Scheme (GEMS) was
    established with the policy objective of ensuring
    adequate, efficient, cost effective and equitable
    healthcare coverage to public service employees
  • An investigation into the public servants
    dispensation based in foreign countries was
    conducted and a report was submitted to the
    Department of Foreign Affairs (DFA) in December
    2006
  • A review of the Post Medical Retirement and
    development of mechanisms to deal with past
    discriminatory pension practices are in progress
  • PILIR implemented in the public service

18
Programme 4 - ITM
  • Disaster Recovery Plans developed and tested
  • The Track and Trace project was implemented in
    conjunction with the Department of Home Affairs
  • The Citizen Relations Portal (CRP) is in the
    design phase
  • Batho Pele e-Gateway portal information available
    in all official languages
  • Cabinet approved Free Open Source Software (FOSS)
    in the public service

19
Programme 5 - SDI
  • Since inception of Project Khaedu, 885 SMS
    members have been trained and over 730 trained
    officials were deployed to the coalface of
    service delivery.
  • Department completed capacity assessments in key
    functional areas of the following departments or
    sectors health, education, justice and
    constitutional development, trade and industry,
    transport, environmental affairs and tourism, and
    housing
  • CPSI on behalf of Dept Public Works facilitated
    the implementation of an EPWP learning exchange

20
Programme 5 - SDI (cont)
  • The 4th annual CPSI Public Sector Innovation
    Awards were conferred on the 2nd November 2006
  • In partnership with the Da Vinci Institute for
    Technology Management and samdi, the Executive
    Development Programme in Innovation Management
    (EDPIM) was conducted for 40 officials from CPSI
    and the Department of Water Affairs and Forestry
  • Batho Pele Change Management Engagement Programme
    and training was conducted for 116 municipalities
  • An initial draft of the Services and Citizens
    Rights Information booklet was completed in March
    2007

21
Programme 6 - PSAC
  • The department, in collaboration with other
    departments and the Anti-corruption Co-ordinating
    Committee, developed and distributed guidelines
    on minimum anti-corruption capacity
  • Dept successfully hosted Africa Forum and Global
    Forum V on Fighting Corruption and Safeguarding
    Integrity

22
Programme 7 - IAA
  • The DPSA facilitated the establishment of the
    Governance and Administration working group
    within the India-Brazil-South Africa (IBSA)
    trilateral agreement
  • The Africa Innovation Awards were launched in
    December 2006.

23
Programme 8 PME
  • The Public Management Watch has been implemented
    across government
  • Development and publication of the Human Resource
    Utilisation reports
  • Supported the implementation of the Government
    Wide Monitoring and Evaluation System (GWMES)

24
Human resource management information 2006/07
25
Employment
  • As at 31 March 2007, the occupancy rate was 384
    (79) out of 486 posts, compared to the same time
    last year, which was (77.7) of 386 posts. The
    vacancy rate was 21 (102 posts), compared to
    22.3 last year

26
Job evaluation
  • 140 jobs were JEd this year compared to 70 jobs
    last year
  • 41 posts were upgraded and
  • 2 posts were downgraded
  • Balance were newly created posts or the grade was
    retained
  • The upgrading affected the posts of 26 employees
  • 11 Females and
  • 15 Males
  • The salaries of 8 employees exceed the grades
    determined by JE. Four Males and Four Females, 5
    Black and 3 White employees. This was done in
    terms of the Regulations either to attract or
    retain staff.

27
Employment changes
  • The annual turnover rate was 22.3
  • A total of 153 people were appointed and 67 left
    the department during this period

28
Employment changes
  • Reasons why employees leave
  • Resignations (22)
  • Contracts expired (23)
  • Discharged due to ill health (2)
  • Dismissal for misconduct (2)
  • Promotional transfers to other government
    departments (18)

29
Employment equity
  • Background TARGETS AND STATUS AS AT 31
    MARCH 2007
  • 2007 Target for Women in SMS (48) status 47.1
  • 2007 Target for Blacks in SMS (80) status
    70.1
  • 2007 Target for Women on L9-L12 (50) status
    53
  • 2007 Target for Blacks on L9 L12 (73) status
    81
  • RACE AND GENDER PROFILE OF 384 FILLED POSTS

30
Performance rewards
  • 99 (33) employees received performance awards
  • 91 (30.3) on levels 1-12
  • 8 (2.7) on Senior Management Service Level

31
Foreign workers
  • Two employees are foreign workers, one at SMS
    level and one in MMS

32
Leave
  • Sick leave
  • 233 employees used 1089 normal sick leave days,
    within the first year of the 3-year sick leave
    cycle
  • 207 days of incapacity leave were taken by 14
    employees all leave supported with medical
    certificates
  • Capped leave
  • Total of 170.34 capped leave days were used by 15
    employees
  • Leave payout
  • Leave payout for 7 employees, (total R76,583.49)
    due to operational reasons
  • Leave payout for 10 people on termination of
    service (total R110,187.58)

33
Employee Health and Wellness
  • SMS member designated to implement Part VI.E of
    the PSR, Ms Brenda Hendricks, Manager People
    Management and Development
  • Qualified practitioner and team promotes an
    integrated health and wellness programme in the
    department, Wellness Committee in place
  • Occupational Health and Safety Committee and
    Wellness Committee in place holistically deals
    with occupational health and safety issues
  • Policies are reviewed in line with amendments to
    PSR
  • Legal frameworks deal with specific measures of
    discrimination
  • Although the department encourages people to
    undergo VCT, no records are kept or required
  • ME part of comprehensive departmental health and
    wellness policy

34
Labour relations
  • Misconduct, Discipline and Grievances
  • 6 misconduct cases
  • 1 procurement irregularities
  • 1 insubordination
  • 1 drunk on duty
  • 1 false accusations
  • 2 absenteeism
  • 20 grievances cases were resolved and 2 still
    unresolved
  • 2 disputes settled and 1 case was dismissed
  • 1 employee was suspended

35
Skills development
  • Of the 698 skills development interventions
    identified from the personal development plans of
    staff, 173 (45) of the 384 employees received
    various types of training, 68 Females and 105
    Males

36
Financial statements2006/07
37
Examination of 2006/07 baseline allocation
Main Cost drivers R000
GEMS 75,000
PILIR 74,649
APRM 25,399
CABeNET 14,017
IPSDP 20,500
Global Forum V 24,000
DRC 15,000
Total 248,565
38
Appropriation allocation vs. expenditure
Description 2006/07 R000 2005/06 R000 Increase R000 Increase
Final Appropriation 442,426 187,271 255,155 136.25
Actual Expenditure 429,354 186,567 242,787 130.13
Saving 13,072 704
39
Programme Expenditure comparison
40
Economic classification comparison
Description 2006/07 R000 2005/06 R000 Increase/ (Decrease)
Compensation 92,528 72,088 28.38
Goods and Services 253,214 106,170 138.50
Transfers 76,197 367 20,662.13
Capital 7,412 7,942 (6.67)
41
Consultants (Excluding PILIR)
Description 2006/07 R000 2005/06 R000
Good and services 178,565 106,170
Of which Consultants 51,533 38,868
Consultants as a of GS 28.86 36.61
42
Local and foreign aid assistance - expenditure
Name of Donor 2006/07 R000 2005/06 R000
United Kingdom 7,355 13,252
Sweden 5,251 12,581
Commonwealth - 127
GTZ - 146
Total 12,606 26,106
  • Decrease of 107.09

43
Departmental Revenue
Description Actual 2006/07 R000 Actual 2005/06 R000
Sale of Goods and Services by department 40 287
Transfer received 8,612 100
Sale of Capital Assets 200 (4)
Financial transactions 50 1,076
Total 8,902 1,463
44
Concluding Remarks
  • The annual report indicates the major
    achievements for the 2006/07 financial year
  • Where challenges have been identified, strategies
    to address them have been put in place
  • As a Department we are growing from strength to
    strength

45
  • RE A LEBOGA
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