DPC 2002 Retreat

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DPC 2002 Retreat

• Metadata Status Report
• (2002 Sep. 4)

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Metadata Purpose

• Capture resource information in a structured
  format for discovery
• Resources websites, services annotations,
  collections, activities, images, newsopps, etc.
• Services Capabilities that enhance DLESE
  functions (e.g. OAI)
• Annotations Additional information about a
  resource that is provided by non-resource
  creators or users of the resource.
• Collections Resources grouped together because
  they are organized around a theme, organization
  or some criteria.

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Five Facets of Metadata

1. Framework Development Develop XML structures for
   capturing resource information
2. Metadata Maintenance Make structural or semantic
   changes records
3. Framework Documentation Interpretation of the
   framework, vocabularies and cataloging best
   practices
4. Collection Management Export or import records
   in appropriate formats
5. User Support Tool instructions, cataloging
   support and collection building

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1. Framework Development

• NSDL DLESE-IMS records ? NSDL compliant
• Collection-level Describes a group of item-level
  metadata records as a whole
• Item-level Describes individual resources
• New Opportunities Describes community
  conferences, workshops, grants, jobs etc.
• Annotation Review status of item-level records
• Services Describes available services

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2. Metadata Maintenance

• Addition or update of fields (ESS vocab,
  standards, more geospatial coverage)
• DLESE-IMS ? ADN dfsdf

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3. Framework Documentation

• Cataloging best practices How to complete a
  field 1 pt of chg, 6 pts of propagation.
• Framework interpretations The definition,
  occurrences use of fields 1 pt of chg prop.
• Vocabularies Defintions 2 pts of chg, 6 pts of
  propagation (e.g. NSES implementation)
• Develop the vocabulary, its definitions and use
• 6-12 months or longer depending on the
  vocabulary.
• not required here because used National Academy
  of Science.
• Vocabulary in the metadata Aug. 2001
• Vocabulary in the DCS March 2002
• Vocabulary in the discovery system To be
  determined

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4. Collection Management

• Incoming DCS collections
• Carleton, DWEL, Eval. Toolkit (100 records)
• Have DPC support in tool and record maintenance
• In DLESE-IMS
• Incoming non-DCS collections
• COMET, AVC, JDL, NAP, CRS, JESSE (9000 records)
• Not in current DLESE-IMS rather in Dublin Core or
  native
• Have little or no DPC support
• Outgoing collections
• DLESE-IMS, Simple Dublin Core, News Opps,
  Qualified Dublin Core

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5. User Support

• Cataloger Training/Support Reached 185 people
  directly since Jan. 1, 2002
• Collection Support How to map COMET native
  metadata to DLESE-IMS?
• Will change dramatically
• Increase in cataloger training/support with more
  remote DCS users
• Increase in collection builder questions about
  getting to the DLESE-IMS format

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Issues Policy questions

• Metadata cannot do everything e.g. including
  advertising info. is beyond item-level metadata.
• Establish a framework development process To
  create framework versions and a less haphazard
  method for adding fields vocabs.
• Establish a collection approval process Explain
  the mechanics of the Collections Accession Policy
  process of becoming a collection.

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Exposures Priority Resource Limits

• ESS vocabulary development DPC participate
• Alpha and beta testing metadata not have
• Metadata maintenance shuts down the DCS for the
  transition to ADN and DCS code upgrades
• Dramatic increase in collection support For
  non-DCS collection builders to get correct
  metadata format need framework docs
• Need ADN now To enforce required metadata
  vocabs for non-DCSers collaboration is slow.